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Longwood University
     Chief University Advancement Officer: Admissions      
201 High Street, Lancaster 210, Farmville, VA  23909
       Phone: 434.395.2060  Fax: 434.395.2322      

 

Policy 8105
STUDENT MILITARY MOBILIZATION POLICY


I.    PURPOSE

To establish policies and guidelines which govern students called to active military duty during a national emergency.

II.    APPLICABILITY

These guidelines shall apply to all persons whose active military duty or mobilization requires their sudden withdrawal or prolonged absence from Longwood University after January 1, 1990.

III.    POLICY

A student who is called to active military duty or whose military unit is mobilized during a national emergency must present their active duty orders to their college dean. The dean will then assist the student to select one of the following options.

A.  Options: 

1. Withdrawal From School: The student may withdraw from Longwood. If the student elects this option no credit may be awarded for any courses. The student shall receive a full refund of all tuition and course fees.

2. Incomplete Grades: The student may elect to take incompletes in all classes. If the student elects this option no refund of tuition or fees will be made. Upon completion of military service, the student shall have one year to re-enroll at Longwood University. The student must complete all instructor's requirements in order to receive credit. The time for removing incompletes may be extended up to one (1) year after re-enrolling at Longwood.

3. Withdrawal During Last Four Weeks of Class: The student may elect with each instructor's approval to receive credit for the course based on the work completed prior to withdrawing. Students may elect to be withdrawn from courses in which the instructor does not agree to determine a grade based on already completed work. Should the student choose this option tuition and fees will be prorated based on the number of hours of credit earned. Students may elect to receive an incomplete for courses in which the instructor does not agree to provide a grade based on the work already completed. If the student elects to receive incompletes no refund of tuition and fees will be given. The student must elect either to receive all incompletes or be withdrawn from all courses in which grades will not be given.

B. Impact: Regardless of which option the student elects, the student shall:

1.  Receive a prorated refund for room and board.

2.  Receive a complete refund or crediting of all deposits.

3. Be readmitted to the University upon notifying the Admissions Office of their intent to return.

4. Receive no refund for textbooks.

5. Outstanding fines, damage charges or fees will be deducted from any refund due to the student.

IV.    PROCEDURE

All students who have been called to active duty must complete the regular Longwood University exit process.

Revised and approved by the Board of Visitors, September 7, 2002.

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