Meeting Minutes - October 2, 2021

A regular meeting of the Board of Directors of the Longwood University Alumni Board was called to order at 9:00 am on Saturday, October 2, 2021, in the Maugans Alumni Center.

Directors Present: Erica Howell, President, Chris Tunstall, Vice President; Nicole Perkins, Treasurer; Chris Davis, Secretary; Kathy Hansen Fox; Robin Liesfeld; Cydney Cavender; Lynne Chambers; Dan Hughes; Rachel Rose; Rickie Hodges; Eboni Lee; Shawn Evans McDougall; Harron Fells; Charlaine Hirst; Brenda Ojibway; Linda Norris; Byron Bracey; Paige Rollins, Kathy Verhappen, Brittany Jackson

Directors Absent: Heather Brown, George Moore and Becky Schnekser

Representatives Present: Tammy Bird Jones, Foundation Board Rep; Dr. James Trent, President of LBAA, Dr. Erica Brown-Meredith, Head of CLASP, President Taylor Reveley

Approval of Minutes

Action No. 1: Approval of the June 2021 minutes requested from Erica Howell: Motion by Chris Davis; Seconded by Byron Bracey.

Tammy Jones – Foundation Board

  • 4 New Directors coming to make the current count 25 directors
  • Longwood Cares Endowment is $876 away from being fully endowed. Followed by 2-year wait to gift
  • Lettie Pate-Whitehead Foundation – See Website Scholars are now mentoring other scholars
  • Considering Foundation Donation Cards again as they’ve been a nice touch in the past
  • Foundation Board meets next on October 21-22, 2021

President’s Report – Erica Howell

  • November 13, 2021, at 9:00 am is a special meeting for all, around Alumni Awards
  • March 18 – 19 is the next meeting

Vice President’s Report – Chris Tunstall

  • Welcome to Kathy and Brittany for their first meeting.
  • Reviewed ideas for Alumni Board and Foundation Board to collaborate.
  • Tunstall to present to Foundation Board on October 22.

Treasurer’s Report – Nicole Perkins

  • 72 Class rings have been purchased post Ring Ceremony
  • January 21 is the last date to order a ring for the March ring ceremony, including directors wants
  • $22,319 Deposited into the account
  • $14,000 of that has come from the partnership with Liberty Mutual

Presidential Update – W. Taylor Reveley IV

  • COVID update: Things have remained level with 14-20 active cases at any point
  • Joan Perry Brock Center is on pace to open for the ’23-’24 school year
  • School Endowment is almost at the $100m mark
  • School is moving towards requiring students to live on campus for 3 years
    • Better graduation rates of students who live on
    • COVID cases are greater with the Off-Campus students than those on
    • Affordable housing crisis in the Farmville/Prince Edward area
  • 4600 Students total enrollment for 2021-2022
  • Applications are up as a whole, but the conversion/yield Is the challenge
  • Students who visit twice convert around 75% of the time


Special Guest – Dr. James Trent – Longwood Black Alumni Association

  • LBAA became official on September 9, 2021, with the University
  • LBAA Website Launched this week and is tied to the Alumni Association page
  • 1 Year terms with LBAA board
  • Fully endorsed the Theresa A. Clark Scholarship in the 1st year (Given 5 to do so)
  • Members contributed extra $ to give scholarship year 1 instead of waiting for 2 for the first scholar
  • Collaborating with Lancers for Academic Success Program (CLASP) program helps target 1st generation minority and low-income students to be successful
  • 3rd Saturday in March is the annual Suit-It-Up event at JCPenney
  • Developed an emergency fund for Students around Food, Housing, Travel needs, etc.


Board Relations – Chris Tunstall

  • Initiatives – Look at filling Board positions in the 60’s, 70’s and 2010s for representation
  • Alumni Board Orientation Session/FAQs
  • Working on a binder for new member/current member
  • Setting up a Board Buddy program to acclimate new members
  • Goal to have first New Member Orientation on June 3, 2022, prior to Alumni Weekend and June Board Meeting

Alumni Events – Linda Norris

  • Moton Museum – Plan for Friday evening reception at March meeting
  • Volunteer event in March for Walk-a-thon Friday
  • 2 Facebook groups online. One for the current board and one for all emeritus members

Alumni Awards – Kathy Fox

  • Get any additional nominations by October 15. Utilize the link on the Alumni Awards page
  • November 13 @ 9:00 am Special meeting to vote
  • Nominees needed in the future for Citizen Leader and Honorary Alumni

Career Engagement/Structure and Function – Byron Bracey

  • Finalizing mission and initiatives of this Committee
  • Getting additional students to participate in the Work Shadow and Micro-internships

Office of Alumni and Career Services Update – Nicole Perkins/Megan Miller

  • 160+ attendees across the 4 Welcome to the City events
  • October 11 – 14 is Career Week with online presence, Resume/CV writing, student business cards
  • October 13 Networking reception and October 14 Career Fair. Hughes, Jackson and Tunstall will be participating in Career Week
  • If interested in the Work Shadow program, please connect with Megan.
  • November 12 is the next Legacy Day for Admissions


March 18 – 19, 2022

June 3 – 4, 2022