Meeting of the Board of Directors
Longwood University Alumni Association
March 25, 2017
A regular meeting of the Board of Directors of the Longwood University Alumni Board was called to order at 9:15 a.m. by President Kendall Lee on Saturday, March 25th, 2017 in the Martinelli Board Room at Longwood University in Farmville, Virginia.
Directors Present: Kendall Lee, President; Tammy Jones, Vice President; Ryan Catherwood, Secretary/Treasurer; Dale Baake, Byron Bracey, Cydney Cavender, Matthew Crawford, Chris Davis, Hunter Edwards, Brandon Fry, Jeris Johnson, Amanda Lloyd, Melody Margrave, Mandi Mulholland, Linda Norris, Rob Postel, Dante Ricci, Rohsaan Settle, Becca Shelton, Caitlin Zoetis
Directors Absent: None – all Directors present
Representatives Present: Eileen Anderson, BOV
Welcome and Celebrations – Dr. Kendall Lee
Approval of Minutes
The minutes of the September 24, 2016 meeting were distributed and reviewed. Dr. Lee requested a motion to approve the minutes.
Action No. 1: A motion was made by Mr. Ricci and seconded by Ms. Johnson approving the minutes of September 24, 2016.
President’s Report – Dr. Kendall Lee
Motion 1: Approval of Tammy Jones, Vice President, to President of Alumni Board
Dr. Lee requested a motion for approval of Tammy Jones to be the next President of the Alumni Board. Ms. Margrave made the motion, Mr. Baake seconded the motion. The motion passed.
Treasurer’s Report – Mr. Ryan Catherwood
Vice President’s Report – Ms. Tammy Jones
Motion 2: Presentation and Approval of the 2017 Slate of Directors
Charlaine Hirst ’95, Heather Brown ’11, Sharyn Abernatha ‘67, Erica Howell ’07 were presented for new member approval. Dante Ricci ’92, Caitlin Zoetis ’11, Rohsaan Settle ’95 were approved for another three year term.
Dr. Lee requested a motion on approving the slate of candidates. Mr. Bracey made the motion and Mr. Crawford seconded the motion. All votes were “yes.”
Presentation, Vote and Approval of the Slate of Vice President Nominees
Tammy Jones introduced the three candidates nominated for the Vice President position and Dr. Kendall Lee explained the role of the Vice President. Amanda Lloyd, Dale Baake, and Becca Shelton were the nominees. Each candidate gave a short speech as to why they were the best suited for the role. Board members were given a ballot, and after a vote, Dale Baake was chosen as the next Vice President of the Alumni Board for a two-year term beginning July 1st, 2017.
Motion #3: Approval of Alumni Board Vice President
Dr. Kendall Lee announced that Dale Baake was selected as the next Vice President. To officially approve the vote, Ms. Cavender made a motion and Ms. Margrave seconded the motion. The motion was approved.
Board of Visitors Report – Eileen Anderson
Office of Alumni & Career Services Report – Ryan Catherwood
Mr. Catherwood gave an update on the Mega Reunion Weekend coming on June 2-4, 2017. He also described that career services moved from Lancaster to Maugans to join the Alumni team in the same physical space.
Mr. Catherwood noted that the Finance Committee would get together before the next meeting to discuss the future funding request for 2017-2018 Alumni Board programs and events. The goal is to underwrite Board meeting expenses: hotel accommodations, meals and activities, expenses attributed to the Alumni Awards program, as well as a contribution to the LoveYourLongwood Day annual day of giving as a gift.
Alumni Events Committee
Ms. Shelton discussed working to create community service project experiences around Farmville that will follow future board meetings. Ms. Lloyd mentioned not being able to coordinate a BOV, Foundation and Alumni Board joint retreat. Ms. Lloyd asked Mr. Catherwood for future dates reflecting an opportunity of Alumni Board members to volunteer on-campus helping to promote and sell class rings. Ms. Lloyd asked for thoughts/opinions on a social media blitz around class ring sales in tandem with the Mega Reunion event in June.
Mr. Baake distributed copies of the updated section of the by-laws reflecting newly approved language. He said his committee would work to update the wording for the selection of a candidate for the office of Vice-President.
Board Relations Committee
Alumni Awards Committee
No Report – Mr. Ricci thanked everyone for a successful Alumni Awards Banquet.
Brandon Fry was given a gift honoring his service to Longwood as a member of the Alumni Board of Directors. Brandon will not be present at the next meeting in June.
The meeting adjourned at 12:00 pm.