6/8/2019

A regular meeting of the Board of Directors of the Longwood University Alumni Board was called to order at 9:15 a.m. by President Tammy Jones on Saturday, June 8, 2019 in the Martinelli Board Room at Longwood University in Farmville, Virginia.

Directors Present: Tammy Jones, President; Dale Baake, Vice President; Ryan Catherwood, Secretary/Treasurer; Sharyn Abernatha, Byron Bracey, Heather Brown, Cydney Cavender, Chris Davis, Kathy Fox, Charlaine Hirst, Erica Howell, Jeris Johnson, Robin Liesfeld, Amanda Lloyd, Shawn MacDougall, Melody Margrave, Linda Norris, Dante Ricci, Paige Rollins, Rachel Rose, Rohsaan Settle, Becca Shelton

Directors Absent: Mandi Mulholland

Representatives Absent: Liz Harris, Foundation Board, and Polly Raible, Board of Visitors

Greetings – Ms. Tammy Jones
- Thank you to OACS and Board members for attending Senior Toast and Alumni Weekend
- Thank you to Ms. Shelton for setting up FACES volunteer opportunity

Guest Speaker – Mr. Justin Pope, Chief of Staff
- Big year at Longwood with launch of Brock Experiences, Civitae, great long term movement
- Campus planning goal is to knit together Longwood with the town and focus on turning the campus back outward to the community – starting to see that with new sidewalks and gateways and will really come to life with completed renovations of Curry/Fraser
- Exciting news about the new convocation center started with a 15 million dollar gift from Joan Brock – important so entire student body can fit in the same space together --- Also new Music/Education Center coming thanks to hard work in the General Assembly – only project that got approval to move forward with planning and design – hope is to attract more music students

Approval of Minutes

The minutes of the March 16, 2019 meeting were distributed and reviewed. Ms. Jones requested a motion to approve the minutes.

Action No. 1: A motion was made by Mr. Davis and seconded by Ms. Margrave approving the minutes of the March 16, 2019 Board meeting.

President’s Report – Ms. Tammy Jones
- New admissions building opening this fall, new academic building fall 2020
- During Alumni Weekend the Longwood Love Stories event was held at Catbird with 10% of all profit contributed going to the Longwood Cares Fund
- Ring Ceremony went well – having lunch with students is great
- Day of Giving (LYLD) 4th annual was on 3/27 – 25 departments participated from across campus with 100 digital ambassadors yielding almost 2,800 gifts
- Senior Toast was fun – felt like we had done it for years even though it was the first time

Vice President’s Report – Mr. Dale Baake
- Foundation Board scholarship given out second year in a row
- During LYLD $16,000 was raised to go into the Longwood Cares Emergency Fund
- Foundation Board will meet next week at Hull Springs Farm for meeting
- CBE Golf Tournament will be 10/19 – to be held at Chesdin Landing Golf Course

Treasurer’s Report – Mr. Ryan Catherwood
- Ring sales down YOY due to marketing challenges with parent data as well as OACS miscues
- Revenues up YOY for Career Fairs
- Raised almost $1,000 for the Career Development Fund from LYLD

Guest Speaker – Dr. Larissa Fergeson, Provost

Link to Presentation: https://drive.google.com/open?id=1vVefrRT51_Kh3yElGfUJlGMI1IxZpJpY

Committee Reports

Board Relations – Dale Baake
- Tammy welcomed new board members (phone call). They will have first meeting in Sept.
- Nominations for next year are about demographics, activities, donations

Alumni Events – Becca Shelton
- New ideas are welcomed – those that want to serve on Alumni Events Committee are encouraged
- Will talk with Juanita Giles about VA Children’s Book Festival

Alumni Awards – Chris Davis
- Please make sure to contribute nominations and plan to be here during the March meeting

Structure and Function – Byron Bracey
- Six sections of the Constitution and By-laws were distributed in advance of the meeting. All sections were edited to reflect changes to job titles as well as to introduce the new Secretary position

Action No. 2: Mr. Bracey asked for a motion to approve the six changes to the constitution and by-laws. Mr. Davis made the motion which was seconded by Ms. Brown. The motion was approved.

OACS Update – Ryan Catherwood
- Working on Alumni Award nominations
- Collecting feedback on Alumni Weekend and Senior Toast
- New professional communities on Slack for Educators, Sales/Mar/Comm, and IT/Product

Adjourned

Next Alumni Board Meetings: Dates to be announced