A regular meeting of the Board of Directors of the Longwood University Alumni Board was called to order at 9:30 a.m. by President Kendall Lee on Saturday, September 24th, 2016 in the Martinelli Board Room at Longwood University in Farmville, Virginia.
Directors Present: Kendall Lee, President; Tammy Jones, Vice President; Ryan Catherwood, Secretary/Treasurer; Dale Baake, Byron Bracey, Cydney Cavender, Hunter Edwards, Brandon Fry, Amanda Lloyd, Melody Margrave, Mandi Mulholland, Linda Norris, Rob Postel, Dante Ricci, Rohsaan Settle, Becca Shelton, Caitlin Zoetis
Directors Absent: Matthew Crawford, Chris Davis, Jeris Johnson
Representatives Present: Eileen Anderson, BOV, and Ednamae Trevey, Foundation Board
Approval of Minutes
The minutes of the June 18, 2016 meeting were distributed and reviewed. Dr. Lee requested a motion to approve the minutes.
Action No. 1: A motion was made by Ms. Lloyd and seconded by Mr. Settle approving the minutes of June 18, 2016.
Greetings from the Provost, Dr. Joan Neff
Welcome/BOV Report- Eileen Anderson
Welcome/Foundation Board Report- Ednamae Trevey
President’s Report – Dr. Kendall Lee
Vice-President’s Report – Tammy Jones
Action No. 2: A motion was made by Ms. Lloyd to give $1,000 from the Royalties account to the Virginia Children’s Book Festival fund and the motion was seconded by Mr. Edwards, thus approving the motion.
Treasurer Report – Ryan Catherwood
Ryan Catherwood provided a financial report on the current account balances in FY 15-16 in the Royalties account, and noted that the appropriate funds had been moved from the Royalties account to the Alumni General Foundation account to support Board operations.
Office of Alumni & Career Services Report – Ryan Catherwood
Mr. Catherwood distributed an infographic displaying the engagement data from 2015-2016 and reported that there has been a focus on University Career Services. To date, UCS has seen almost as many appointments after first six weeks of 2016-2017 as the entire year last year.
Balfour Ring Update – Nathan Lavinka
Nathan came to speak about our Longwood class ring program that’s done in partnership with Balfour. Last year we sold 169 rings and we get $75 for each ring added to our Royalties account. Nathan provided examples of other universities and how they’ve grown traditions around their class ring program. We discussed how we might be able to move forward on a few ideas during Alumni & Reunions Weekend as well as during the school year for students.
We had a long discussion about the #LoveYourLongwood Day partnership with Institutional Advancement. Dr. Lee mentioned how important our $10K gift was for the success of last year’s giving day event. After much discussion, a motion was made.
Action No. 3: Ms. Lloyd made a motion to move $10K from the Royalties account as gift to be used in coordination with the operations of #LoveYourLongwood Day in February. Mr. Settle seconded the motion, and the motion passed.
Yes: Kendall Lee, President; Tammy Jones, Vice President; Ryan Catherwood, Secretary/Treasurer; Dale Baake, Byron Bracey, Cydney Cavendar, Hunter Edwards, Brandon Fry, Amanda Lloyd, Melody Margrave, Linda Norris, Dante Ricci, Rohsaan Settle, Becca Shelton, Caitlin Zoetis
No: Mandi Mulholland, Rob Postel
Not present: Jeris Johnson, Matt Crawford, Chris Davis
Alumni Events Committee
Ms. Lloyd discussed big events to help promote coming up: Family Day on January 14th, and Alumni & Reunions Weekend June 2-4. She discussed aspects of the committee meeting with Dr. Lee asked the Alumni Events Committee to organize Friday night, board weekend activities and one community engagement project each year. Ms. Lloyd also discussed possible ways to incorporate the class ring program into the annual slate of events.
Byron Bracey reported that the committee would work to update the by-laws and get new copies for everyone based on recent voted changes.
Board Relations Committee
Tammy Jones identified the members of the committee and asked the Board to consider nominating new members for a position on the Board and that the committee is also charged with the task of proposing a new Vice-President of the Board. Nominations are due to Tammy by January 6th. The Board will vote on these positions at the March meeting.
Alumni Awards Committee
Dante Ricci and Caitlin Zoetis reported on the work of the Alumni Awards Committee. The committee provided recommendations for each award category, and it was determined that a final vote on the slate would be made in an upcoming email.
Board members were given a tour of the two sites on campus being used to host the Vice Presidential Debate before the meeting resumed for committee reports. At the conclusion of the reports, the meeting adjourned at 2:30 pm.
Friday, March 24 – Saturday, March 25, 2017.