Budgets are monitored through the institution's on-line Financial Reporting
System (FRS). At any time, budget managers may access their respective accounts to determine
expenditures recorded to date. Below are procedures for signing on to FRS, an
explanation of the inquiry screens available for budget review, and procedures for signing off.
FRS Log-On Procedures
(1) Select QWS3270 icon on Windows Desktop
(2) Enter your "userid." Tab to the PASSWORD field.
(3) Enter your "password."
(4) Type "ZCTL" in all caps.
FRS Inquiry Screens
Screen 019 - Provides user with the budgeted amount,
expenditures, encumbrances and available balance of any subsidiary ledger account (those beginning with
1-, 3-, 4-, 5-, or 7-).
Screen 018 - Reflects the beginning balance, year-to-date actual
and current balance of general ledger accounts (those beginning with 0-).
Screen 021 - Provides a detail description of any encumbrances that have been posted to
a specific budget.
Screen 023 - Provides a detail of all transactions posted to an
account for the period of July 1 to June 30. An explanation of the transaction codes (TC)
follows:
2x Budget Entries
3x Cash Receipts
4x Cash Disbursements
5x Encumbrances
6x Journal Entries
Screen 029 - Used to view the total of transactions posted in the
current month by object code.
Screen 022 - Provides a comparison of the original budget, the
revised budget and the previous year's revised budget.
Screen 027 - Allows user to perform "searches" for data
for specified fields such as object codes and/or dates.
Screen 881 - Enables user to access previous fiscal year's data
using the screens described above.
FRS Log-Off Procedures
(1) Type "so" on the SCREEN field.
(2) Press the "clear" key (+ key on numeric keypad).
(3) Type "CESF" in all caps.