Campus Jobs - Permission Request & Instructions for Stipend/Honorarium or One-Time Student Payments

Educational Stipend: an educational stipend is a sum of money in the form of an allowance, an allotment, a subsidy, an award, or financial assistance paid to an individual that is intended to defray expenses incurred or expected to be incurred while participating in an educational experience.  A stipend is customarily paid at regular intervals over a specified period of time but may be paid in a lump sum.  A stipend may be paid in order to support an individual pursuing advanced research that contributes to their academic advancement or scholarly knowledge or to provide subsidy, an allowance, or financial assistance while involved in an academic endeavor, mandatory certification, or job-related training. 

 Examples:

• A sum of money paid to cover materials required or needed to participate
  in an education experience (boots, clothing, picks, tools, etc., to
  participate in an archeological dig)

• A sum of money paid to cover or defer the reasonable expenses incurred while participating in an educational internship (transportation, housing, books, etc.)

A One-time Payment is an agreed upon sum of money paid to an individual which does not fit the definition for an honorarium or stipend.  A one-time payment can be made when services are rendered and wages are due but there is no intent on the part of the payer to establish a continuing employment relationship. 

 Examples:

• a bonus based on a pre-determined formula tied to performance or a sign-on bonus

An Honorarium is a voluntary payment made to an individual for which no legal obligation exists on the part of the University and for which no legal basis for collection of payment exists for the recipient.  In other words, the recipient does not discuss or expect any material or monetary compensation for his or her time and there is no verbal or written agreement expressing the terms of payment for the services to be received by the University.  An honorarium is offered strictly as a goodwill gesture.

 An honorarium can be:

• a voluntary payment given in consideration for a special service;
• a monetary reward given in recognition of a distinguished achievement;
• an amount paid to an invited guest of a University to cover the reasonable anticipated expenses the
  individual may have to incur in response to an invitation to speak, judge or act in some other honorary capacity; 
• a nominal fee paid to a volunteer.