Please
note: In
addition to the tuition and fee charges, special (non-degree-seeking) full and
part-time students will be charged one $5.00 registration fee per registered
semester.
OTHER
FEES
Overload
Tuition: An overload tuition charge will be assessed, at the per
credit hour rate, for each credit hour greater than 18 for which a student is
registered each semester.
Payments for overload credits are due with regular tuition and fees. If overload
credits are added after pre-registration, payment is due at the time of
registration. A
bill will not be sent for credits added after pre-registration.
Off-Campus
Tuition and Fees: Additional,
or separate, charges will be assessed to the account of any student who
registers for a Longwood College course offered at a location away from the
Farmville, Virginia campus. Off-campus
courses are assessed charges for tuition and a registration fee, calculated at a
part-time, per credit hour rate. Off-campus
undergraduate tuition rates are $84.00 per credit hour (in-state) or $311.00 per
credit hour (out-of-state). The
off-campus registration fee is $1.50 per registered credit hour for all
students. The comprehensive fee and
the student activity fee are not charged for courses classified as off-campus
offerings.
Course
Fees:
Some academic classes require additional course fees. These fees will be
assessed to all students enrolled in the class at the end of the add/drop
period. Fees typically range from $5 to $150.
Field
Courses:
Since charges vary for students enrolled in student teaching, semester rates may
be obtained in the Office of Student Teaching.
Re-Examination
Fee:
A charge of $25.00 will be made for the one re-examination permitted each
senior.
Diploma
Fee:
A fee of $25 will be charged for a Bachelor's diploma or a Master's diploma.
This non-refundable fee is payable to Longwood College at the time application
is made for graduation.
Automobile
Registration:
A fee of $22.50 per semester or $45 per year is charged for each automobile
registered. A special parking decal
is also available for purchase by student teachers. Parking on campus is
permitted only if the permit issued on payment of this fee is displayed.
Meals
for Guests: Students
entertaining guests in the College dining hall are charged the following rates,
tax included: breakfast--$2.90, lunch--$3.95, dinner--$5.25, and premium
dinner--$5.95.
Special
Note:
Any student who has completed an undergraduate degree at any college or
university will be charged graduate tuition rates unless the student is
officially enrolled in a (second) undergraduate degree program at Longwood
College. Also, students who audit
courses pay the same rates as students taking courses for credit.
The
fees indicated are estimated for the 2000-2001 academic year and are subject to
change by the Board of Visitors at any time.
CHANGE
IN POLICY: Due to the rising cost of credit card service charges, credit cards
will no longer be accepted for tuition and fees. Tuition financing can be
handled through the Monthly Payment Plan.
Classification
as a Virginia Student
Entitlement
to classification as a Virginia student and the privilege of paying in-state
tuition is determined at the time of admission from information submitted by the
student on the state domiciliary form. This form is attached to the application
for admission, readmission, or will be sent to the student for completion by the
Office of Admissions. In-state classifications are determined pursuant to the
Code of Virginia.
The College may initiate a reclassification inquiry at any time after the
occurrence of events or a change in facts gives rise to a reasonable doubt about
the validity of existing residential classification.
Appeal of the initial classification or subsequent reclassification
requests should be made to the Dean of Students Office. Information and appeal
forms may be obtained from the Office of Admissions or the Dean of Students
Office.
Residential
Requirements and Policy:
Longwood
is a residential college and features residence hall education focusing on
student learning and personal development as part of its distinct academic
mission. Students are, therefore,
required to live on campus.
Exceptions to the residency requirement are as follows:
1. Living
with parents, or legal guardian, and commuting from home to classes.
2.
Reaching
age 23 prior to the beginning of the fall semester (August 1).
3. Applying
and qualifying for the senior privilege (89 credit hours) by the end of the
spring semester (April 30).
4. Enrolling
for less than 12 credit hours (both fall and spring semesters).
5. Presenting
evidence of marriage.
In the spring
semester there will be deadlines for requesting exceptions to the residency
requirement. In order to qualify
for one of the exceptions listed above, the student must meet the publicized
deadline as communicated through the Office of Residence Education and Housing.
Residence Hall Agreements are for the entire academic year:
August through May. Leases
or other arrangements should be designed and managed only after exceptions are
confirmed.
Part-time students: A part-time student is not permitted to live in the residence
hall unless the Vice President for Student Affairs, in conjunction with the
student’s academic advisor, grants permission.
Any part-time student given
permission to reside in a dorm will be charged full-time comprehensive,
technology, and student activity fees. Any
unauthorized part-time student, found living in a residence hall, will be
charged full-time tuition and fees.
Part-time students approved to reside in a residence hall are encouraged
to contact the Office of Student Accounts for up-dated balances if they receive
a billing statement that lists only part-time fees.
(In certain instances, a student’s account balance may, temporarily,
reflect only part-time fees until after the “add/drop” period has ended and
the student’s schedule is known to be stable.)
It is a part-time student’s responsibility to submit proper payment if
the student has been granted special permission to reside in a dorm.
Failure
to pay the appropriate (full-time) fees, by the semester due date, could result
in the assessment of a late payment fee.
Part-Time
Commuter Students
Students
taking 12 or more credit hours will be charged full-time rates. Undergraduate
Virginia students taking less than 12 credit hours will be charged tuition at
the rate of $84 per credit hour. Undergraduate non-Virginia students will be
charged tuition at the rate of $311 per credit hour.
Students classified as graduate students will be charged tuition at the
rate of $135 per credit hour for Virginia students and $348 per credit hour for
non-Virginia students.
A comprehensive fee of $53 per credit hour and a technology fee of $1.40
per credit hour are charged for all part-time students not living on-campus and
enrolled for 11 credit hours or less.
Part-time students are expected to pay all charges at the time of
registration.
Application
and Registration Fees
A
non-refundable application fee of $30 is required of each undergraduate student
making his or her first application to Longwood College. For each returning
student, an annual, non-refundable $20 registration fee will be invoiced by the
Office of Cashiering and Student Accounts on or about February 15th, and shall
be due on or about March 15th.
Deposit
For
each new and returning Longwood College student, an annual tuition deposit
(prepayment) is required to reserve the student’s admission/return to Longwood
College. The tuition deposit will
be invoiced according to the student’s status:
New & returning commuter students:
$100.00 deposit
New residence hall students: $400.00
deposit
Returning residence hall students: $250.00
deposit
For returning students, the annual tuition deposit will be invoiced
(along with the registration fee) on or about February 15th, and it shall be due
on or about March 15th. Failure to receive a bill does not waive the requirement for payment
when due.
New students will be invoiced for the deposit in the letter of admission
from the Longwood College Office of Admissions.
The deposit is refundable until June 1st for returning students, May 1st
for new students admitted for the fall semester, and December 1st for students
admitted for the spring semester. Requests for refunds to new students must be
made in writing to the Longwood College Director of Admissions.
Refunds to eligible returning students will be processed, automatically,
following the completion of formal withdrawal procedures.
Deposit
payments made after May 1st (fall), or December 1st (spring), are
non-refundable.
All
students: The annual tuition
deposit must be paid, in full, (along with the registration fee) before
registration for the following semester’s classes will be allowed.
Financial
aid recipients: In certain cases,
returning students whose institutional charges are fully funded by financial aid may
be eligible for a waiver of the annual tuition deposit.
To be eligible for the deposit waiver, the following conditions must be
met:
1.
The student’s current
annual institutional charges must have been fully paid by financial aid awarded
through the Longwood College Office of Financial Aid.
(Outside scholarships, vocational rehabilitation assistance, and/or other
third party assistance will not qualify the student for a waiver of the deposit.
Also, partial financial aid will not qualify the student for a waiver of
the deposit.)
2.
The student must have
filed his/her next year’s (annual) Free Application for Federal Student Aid (FAFSA)
on or before the March 1st priority deadline to file.
To
be considered for a waiver of the deposit, eligible returning students must
apply to the Office of Student Accounts on or before the deposit due date.
After the deposit due date, no waiver requests will be considered.
Also, if a full financial aid recipient is approved for a waiver of the
annual tuition deposit, the annual registration fee must be paid on or before
the deposit due date before registration for the following semester’s classes
will be allowed. After the deposit
due date, both the annual tuition deposit and the registration fee must be paid,
in full, before a full financial aid recipient may register.
Damage Deposits
Each
student residing in a campus residence hall must pay a damage/contingency
deposit of $100 upon initial assignment to the residence hall, excluding the
summer term. Subsequently, if the deposit balance falls below $50 at any time,
the student must restore the deposit to the $100 level. Individual and group
damages may be assessed against the deposit.
In addition to individual student responsibility for damage to room
accommodations (beyond normal wear), students will be liable for damages to
common areas of their residence hall when individual responsibility cannot be
determined and assigned. Responsibility for damage will be determined by the
location of the damages and the nature of the circumstances surrounding the
damage. Charges will be made against the damage deposit of each student living
in the area.
The deposit balance will be refunded approximately three months after
graduation from Longwood or withdrawal from the residence hall. The refunded
amount will be net of any outstanding balance owed to the College for tuition
and fees, course fees, library fines, parking fees, or telecommunication
charges. No deposit refunds will be processed for $10 or less.
Required Fees:
Tuition
and required fees are charged to all full-time and part-time students, including
student interns, student teachers, and students earning credit hours for
independent study. Required fees
include:
Activity Fee
The activity fee is an administrative fee for student
organization cost.
Comprehensive Fee
The comprehensive fee includes charges for Athletics, Student Union,
Student Health and Counseling Services, and other services.
Technology Fee
The technology fee is used for direct technology support for students.
This fee provides student network support and hardware and software in the
academic computer labs.
Meal Plans
The
Residence Hall Room and Board Agreement spells out the terms of the meal plans
available. Students select meal plans in the agreement and are permitted to
change their selected meal plan during specific periods of time as stated in the
Residence Hall Room and Board Agreement. For
additional information, please refer to Longwood Dining Services, under the section Student Services, of this catalog.
Billing and
Payment Schedule
The
College bills degree-seeking undergraduate students.
Graduate and non-degree-seeking students are expected to pay for courses
at the time of registration. However,
if a graduate or non-degree-seeking student has registered during the
registration period and has not paid for courses at the time of final
registration, then the Office of Cashiering and Student Accounts will generate a
bill for the graduate or non-degree-seeking student.
When this occurs, graduate and non-degree-seeking students are required
to pay all charges by the semester due date.
Please see Billing Schedules, below.
Please
note: Revised bills will not be
sent for courses added after the registration deadline. Also, revised bills will not be sent for changes made to
housing assignments or meal plans after the registration deadline.
Students are responsible for paying (or securing with adequate financial
aid) all calculated charges on, or before, the semester’s due date.
Students requesting changes after registration are encouraged to contact
the Office of Student Accounts for up-dated balances.
Failure to receive a bill does not waive the requirement for payment
when due.
Billing
Schedules:
First
Semester: One-half of the annual charges, less
any credits, will be billed on or about July 1st, and shall be due on or about
August 1st. Credit will only be given for miscellaneous scholarships* if the
student provides Longwood with official notification of the award(s) prior to
Longwood’s scheduled billing dates. Failure
to receive a bill does not waive the requirement for payment when due.
Second
Semester: The remaining half of the charges,
less any credits, will be billed on or about December 1st, and shall be due on
or about January 1st. Credit will only be given for miscellaneous scholarships*
if the student provides Longwood with official notification of the award(s)
prior to Longwood’s scheduled billing dates. Failure
to receive a bill does not waive requirement for payment when due.
Monthly
Payment Plan: The College offers a Monthly
Payment Plan to students for the fall and spring semesters as an option for
paying tuition bills. The deadline to apply for the Plan is on or about May 24th
for the fall semester and on or about October 25th for the spring semester.
Payments are due on the 5th of each month from June through October, for the
fall semester, and from November through March, for the spring semester. A
$50.00 late fee will be assessed for each late payment. Delinquent payments may
result in the student being dropped from the MPP. If a student is dropped from the MPP, then tuition and fee
balances will be due in full.
*
Please note: Unless specific instructions to the contrary are issued by
the awarding agencies, all miscellaneous scholarships will be evenly divided
between the fall and spring semesters. (Miscellaneous
scholarships are scholarships awarded to students by high schools or other
agencies independent of Longwood College.)
Late Payment
Fees
A
late payment fee of $50 will be assessed to each student account not paid in
full, or secured by Financial Aid, on or before the due date. Additionally, any
account with an outstanding balance following the last day to drop a class for
the academic term may be charged a second $50 late fee.
Failure
to receive a bill does not waive the requirement for payment when due and will
not prevent the application of late fee(s).
Late
Registration Fee
The
Office of Registration will assess a charge of $50 to the account of any student
registering during the late registration period who was academically eligible
for registration. Failure to
register due to the presence of unresolved hold flags will not prevent the
assessment of a late registration fee.
Cancellation
Policy for Unpaid Student Accounts
Any
student account with an unpaid balance not secured by a payment plan and/or
financial aid will be subject to cancellation of course schedules. If a student
is administratively withdrawn for non-payment of tuition and fees, the student
will continue to owe Longwood College according to the schedule listed under the
section Refunds and Charges. If a
student is administratively withdrawn for non-payment of tuition and fees, and
wishes to be reinstated, he/she must pay a reinstatement fee of $50 in addition
to any outstanding charges. Arrangements
must be made with the Office of Registration and professors to authorize
reinstatement, and payment, in full, must be made to the Office of Cashiering.
No credit for college work will be given to any student for a diploma, a
teacher's certificate, or for transfer purposes until all financial obligations
to the College have been paid or secured to the satisfaction of the College.
This will also prevent future registration, release of transcripts, and adding
or dropping of classes.
Notice of
Fees and Charges on Unpaid Tuition and Fee Balances
The
public is hereby placed upon notice that failure to pay in full at the time
services are rendered or when billed may result in the imposition of interest at
the rate of 10 percent per month on the unpaid balance. If the matter is
referred for collection to an attorney or to a collection agency, the debtor may
then be liable for attorney’s fees and/or additional collection fees of up to
50 percent of the then unpaid balance. Returned checks will incur a handling fee
of $25. Requesting or accepting services will be deemed to be acceptance of
these terms.
The student is responsible for all charges assessed regardless of any
arrangements or agreements made with other parties.
Notice of
Policies and Charges on Unpaid Telephone Accounts
Students
are responsible for the security of their authorization code, and will be liable
for any charges made with their code. All students are required to pay telephone
accounts within 30 days of the billing date. Failure to pay within 45 days of
the billing date will result in a hold flag being placed on the student's
record. This will prevent registration, adding or dropping of classes, and
processing of transcripts. The student's authorization code will also be
deactivated, preventing any additional long distance calls. Returned checks will
incur a handling fee of $25.00. If the matter is referred for collection to an
attorney or to a collection agency, then the debtor will be liable for
attorney's fees and/or additional collection fees of up to 50 percent of the
then unpaid balance. Requesting or accepting services will be deemed to be
acceptance of these terms.
Withdrawal
Policies and Procedures for Students Withdrawing from Individual Courses
To
receive a partial refund or credit of semester charges, a student must drop
individual courses within the official semester “add / drop” period.
After the last day to drop a course, no refunds or credits will be issued
to students who withdraw (without academic penalty) from individual courses.
For additional information concerning withdrawing without academic
penalty, please refer to Withdrawal Policy,
under the section Academic Regulations,
of this catalog.
Withdrawal
Policies and Procedures for Students Withdrawing from the College
Once
a student has registered or otherwise been assigned classes for any semester,
he/she must officially withdraw from the College before the first day of class
for the academic semester to prevent tuition and fee charges. Students
withdrawing from the College on the first day of the academic semester, or
later, will be charged as stated under the section Refunds and Charges.
Withdrawal is not considered official unless a formal withdrawal is
processed in the Academic Dean’s Office of the student’s major. Undeclared
and special students should report to the Dean of Liberal Arts and Sciences. The
act of dropping classes, and/or a student’s failure to attend classes, will
not fulfill the requirements for withdrawal.
All students: Please note that separate academic withdrawal policies exist
in addition to financial withdrawal policies. For additional information, please
refer to Withdrawal Policy, under the
section Academic Regulations, of this
Catalog.
Financial aid recipients: For
additional information concerning withdrawal and its impact upon your financial
aid, please refer to Financial Aid,
within this section, of the catalog.
Refunds and
Charges
Refunds
and Charges will vary according to a student’s status and according to the
type of course(s) for which a student is registered. Students withdrawing from the College should refer to the
appropriate Refunds and Charges
section, below.
Refunds and
Charges for Full-Time Students Registered for On-Campus Classes and Withdrawing
from the College
Official
notification of withdrawal must be processed prior to any consideration for a
refund or adjustment to charges. This notification must be made to the
respective academic dean’s office, and should, if at all possible, be made in
person or in writing. Failure to formally withdraw will result in no
consideration for account adjustments. For students who complete formal
withdrawal notification, refunds/credits will be based upon the effective date
of withdrawal.
The
following charges and refunds will be made to students withdrawing from college:
1. A full-time
student withdrawing from the first 5 days of the academic semester will be
refunded 100 percent of total charges* less a $250 withdrawal fee.
2. A full-time
student withdrawing during the first 25 percent of the academic semester will be
refunded 50 percent of total charges*.
3. A full-time
student withdrawing during the period from 26 percent to 50 percent of the
academic semester will be refunded 25 percent of total charges*.
4. After 50
percent of the academic semester, no refunds will be made.
Exceptions:
In unusual circumstances, refunds beyond the above schedule may be recommended
to the Vice President for Finance, by the Vice President for Student Affairs,
for students who leave the College "for reasons beyond the student's
control," such as for a verified incapacitation, illness, injury, or
military reservist called to active duty. Enforced withdrawals, such as
disciplinary suspension, do not involve refunds beyond the above schedule.
The refund policy may vary in accordance with federal regulations.
Please note: Financial aid recipients should also reference Financial Aid,
within this section of the catalog.
Refunds
and Charges for Part-Time Students Registered for On-Campus Classes and
Withdrawing from the College
The following charges and refunds will be made to part-time students
withdrawing from the College:
1. A part-time
student withdrawing from the College or dropping all his/her classes during the
first 5 days of the academic semester will be refunded all* but one in-state
credit hour of tuition.
2. A part-time
student withdrawing during the first 25 percent of the academic semester will be
refunded 50 percent of total charges* with a minimum charge of one in-state
credit hour of tuition.
3. A part-time
student withdrawing during the period from 26 percent to 50 percent of the
academic semester will be refunded 25 percent of total charges* with a minimum
charge of one in-state credit hour of tuition.
4. After 50
percent of the academic semester, no refunds will be made.
*
Please note: After the start of the academic semester, no adjustments will
be made to charges for: late fees,
early arrival fees, and/or registration fees.
Also, for withdrawals occurring after the last day to drop a class, no
adjustments will be made to charges for course fees.
Official
notification of withdrawal must be processed before any reduction in charges or
refunds will be made. A student may
officially withdraw by contacting the Academic Dean’s Office of his/her major.
Please
note: Financial aid recipients
should also reference Financial Aid, within
this section of the catalog.
Refunds
and Charges for Students Registered for Off-Campus and Continuing Education
Center Classes
The
following charges and refunds will be made to students withdrawing from
off-campus classes:
1. Students who
withdraw before the first class meeting will be refunded all tuition less a $25
withdrawal fee and a registration fee ($1.50 per credit hour). (This does not
apply to classes where registration is held at the first class meeting.) Students must submit a letter of withdrawal postmarked prior
to the first class meeting. See
either graduate or undergraduate below for instructions.
2. Students who
withdraw before the second class meeting will be refunded all tuition less the
charge for one credit hour and the registration fee. Students must submit a
letter of withdrawal prior to the second class meeting (students may not attend
the second class meeting). The letter must be postmarked on, or before, the day
of the second class meeting. See
either graduate or undergraduate below.
3. After the second class,
no refunds will be made except in extenuating circumstances.
In unusual circumstances, refunds beyond the above schedule may be
recommended to the Vice President of Administration and Finance by the Director
of Graduate Studies or the Assistant Vice President for Academic Affairs.
GRADUATE STUDENTS:
South Boston Continuing
Education Center (CEC) - Requests for withdrawals from
off-campus classes must be submitted to the Program Coordinator of the CEC and
will be forwarded for final approval to the Director of Graduate Studies.
Correspondence should be addressed to:
Program Coordinator, Continuing Education Center
P. O. Box 739
South Boston, Virginia 24592
Other Off-Campus Locations
– Requests for withdrawals from off-campus classes must be submitted to the
appropriate Dean and will be forwarded for approval to the Director of Graduate
Studies.
UNDERGRADUATE STUDENTS:
South
Boston Continuing Education Center (CEC) and Other Off-Campus Locations
– Requests for withdrawals must be submitted to the appropriate Dean and then
forwarded for final approval to the Assistant Vice President for Academic
Affairs.
Please note: Financial aid recipients should also reference Financial Aid,
within this section of the catalog.
Refunds
Refund
checks will be issued in the name of the enrolled student, regardless of who
originally made the payment. This
policy may not apply if federal, state, and/or local regulations require the
return of funds to financial aid programs or to scholarship awarding agencies.
For
account overpayments created by federal financial aid awards, refunds will be
issued, automatically, following the application of the federal funds that
created the credit balance. For
account overpayments created by student, state, and/or local funds, refunds will
be issued only after the student submits a written refund request to the Office
of Student Accounts. If no written
refund request is issued, non-federal account credits will apply to future
charges, unless the student graduates or leaves the College.
Minimum
Refund Policy
Due
to the high cost of processing refunds, no refund checks will be issued for $10
or less.
Special
Cost Waivers for Children of War Casualties
Children
between the ages of 16 and 25, either of whose parents was killed in action, is
missing in action or a prisoner of war in any armed conflict, or is or may
hereafter become totally disabled due to service subsequent to December 6, 1941,
while serving in the army, navy, marine corps, air force, or coast guard of the
United States, are eligible for free tuition and institutional charges
(excluding room and board) at any educational or training institution of
collegiate or secondary grade in the Commonwealth of Virginia if approved by the
Director of the Division of War Veterans' Claims with the following
stipulations:
1. Parent was a
citizen of Virginia at the time of such service.
2. Parent is, and
has been, a citizen of Virginia for at least ten years immediately prior to the
date on which the application was submitted by or on behalf of such child for
admission to any educational or training institution of collegiate or secondary
grade in this Commonwealth.
3. If parent is
deceased, was a citizen of Virginia on the date of his or her death, and had
been a citizen of Virginia for at least 10 years immediately prior to his or her
death.
Eligibility for these benefits is established by the Director of War
Veterans' Claims, Richmond, VA 23216. Students
who consider themselves eligible should contact the Director or may seek
assistance from the Director of Admissions at Longwood. Verification of
eligibility must be on file with the Office of Cashiering and Student Accounts
before the first day of classes each semester. Please note that the waiver of
tuition and fees does not include a waiver of charges for room and board. Room
and board should be paid on, or before, the payment due date for each semester.
Senior
Citizens Higher Education Act
Senior
citizens aged 60 or over, with a Federal taxable income of less than $10,000 per
year, and who have lived in Virginia for one year, can enroll in credit courses
free of tuition, provided they meet the admissions standards of the college and
space is available. Any senior citizen aged 60 or over can enroll in a
non-credit course or audit a credit course free of tuition, regardless of
taxable income, provided space is available. The senior citizen is obligated to
pay fees established for the purpose of paying for course materials, such as
laboratory fees. A maximum of three courses may be taken per semester.
Approval to register for classes under the Senior Citizens Higher
Education Act may be obtained in the Office of Student Accounts, Lancaster 344.
