Academic
Regulations
This
section summarizes important information related to the academic work of
the College. Students must be familiar with the information in this
section. It is the responsibility of each student to be certain that
academic requirements necessary for graduation are completely fulfilled.
The catalog for the year in which a student enters Longwood College
governs academic regulations, general education, and graduation
requirements. Transfer students may choose the catalog which applies to
continuous full-time students at their class level. If a student
re-enrolls in Longwood College after an absence of two or more
semesters, the applicable catalog will be the one in effect at the time
of re-enrollment. Deans and Department Chairs may waive or
substitute major course requirements where appropriate. Under
extenuating circumstances, exceptions to academic policies may be
presented to the Faculty Petitions Committee. Students must contact the
Office of Registration for information and deadlines for submitting an
appeal.
Assessment
The
purpose of assessment at Longwood College is (a) to help individual
students develop to their fullest potential and (b) to improve the
educational programs of the College. In the case of both the student and
the College, we intend to assess how effectively consensually-developed
goals are being achieved, and based on these assessment data, we intend
to generate recommendations and plans of action that will help achieve
these goals.
In 1986 the Virginia Senate adopted Joint Resolution 83 directing
state institutions of higher education to "establish assessment
programs to measure student achievement." Additionally, the
Southern Association of Colleges and Schools requires for accreditation
that an institution "must define its expected educational results
and describe how the achievement of these results will be
ascertained." (Criteria for Accreditation: Commission on Colleges,
Section III: Institutional Effectiveness, 1989.)
Student participation is therefore required. Students who fail to
participate may lose their priority ranking for registration and
housing. The College may withhold transcripts for three months for
graduating seniors who fail to participate.
Academic
Organization
For
administrative purposes, Longwood College is divided into three schools,
each headed by a dean. Any academic rule or regulation making reference
to a dean or specifying with the
Dean's permission is referring to the dean of the school in which
the student's major program of studies is associated.
The following are links to the College's
programs: School of Business and Economics
, School of Education and Human Services , School of Liberal Arts and Sciences
. Students who have
not declared a major are in the School of Liberal Arts and Sciences.
Academic
Advising
Longwood's advising program provides informed academic counseling
which makes effective use of the assessment, career planning, student
development, and software resources available. Although course selection
is important, advisors are trained and prepared to counsel or refer
advisees on such matters as the following:
| * |
assisting
students in understanding their abilities, interests, and limitations;
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| *
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helping
students clarify their values, developing an educational program
consistent with these values, and relating their educational plans to
their career plans;
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| *
|
referring
students to academic and student affairs support services;
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| *
|
providing
information about college and departmental policies, procedures, and
resources;
|
| * |
reviewing opportunities for academic involvement, internships,
research with faculty, honorary societies, etc.; |
| * |
and, assisting students in evaluating their progress toward their
educational goals.
|
Newly-admitted students who have declared their intention to
pursue a degree in a particular discipline are assigned advisors in the
appropriate school. The assignment of the advisor generally is not
changed unless the student changes his/her degree program. Students who
have not declared a major are advised by a special group of advisors who
participate in the Longwood Seminar program.
Prior to registration, students are required to consult with
their assigned academic advisor regarding course selection, career
goals, and relevant academic policies. Advisor signatures are required
on all registration forms. Note:
Students who do not consult with their advisor prior to registering for
class may be prohibited from using telephone registration.
Although the academic advisor assists students with curriculum
decisions and options, the student bears full responsibility for meeting
graduation requirements.
Declaration
of Major
Students
may declare a major upon entering Longwood. Undeclared students who have
completed at least 45 credit hours must declare a major prior to
registration. To change a major, a student must complete a Change of
Major form available in the Office of Registration.
English
Proficiency
Any
student identified by a faculty member as lacking proficiency in English
composition may be referred to the English Proficiency Committee for
testing. If the test reflects an inability to write correctly and
effectively according to the standards established by the faculty of the
college, the student will be placed on communication condition. Students
placed on communication condition must undertake the developmental work
stipulated by the English Proficiency Committee (usually English 003) by
the semester after they are placed on condition and continue it until
they pass the English Proficiency examination. Students may not
participate in an internship, student teaching, or graduate until they
have demonstrated proficiency by passing this examination.
Course
Numbers
The
courses listed in this catalog that are numbered between 100 and 199 are
designed primarily for first and second year students; those between 200
and 299 are for first, second, and third year students; those between
300 and 399 are for second, third, and fourth year students; and those
between 400 and 499 are for third and fourth year students. Courses
numbered from 500 to 599 are for graduates and advanced undergraduates;
courses numbered 600 to 699 are for graduates only.
Course numbers between 000 and 099 indicate foundation-level
courses. These courses may be required of some students to master
deficiencies in certain fundamental skill areas prior to enrolling in
courses requiring those skills. Foundation level courses do not carry
credit toward an undergraduate degree.
Other courses offered Internships (1-18 credits) – 292, 392,
492; Directed or Independent Study (1-18 credits) – 390, 391, 490;
Seminar – 461; Honors Research – 498, 499; Special Topics (1-6
credits) – 295, 495, 595; Study Abroad (1-18) – 311, 312.
Selected undergraduate Honors courses carry the designation Section
50 in the Master Schedule of
Classes. (See the Honors Program for the
eligibility requirements for these courses.)
Student
Load
The
College is organized on the semester plan whereby the credit hour,
abbreviated as credit, is the
semester hour. Freshmen normally carry 15 to 17 credits, but may carry
18 credits if they earned at least 2.0 on their previous semester's
work. Upperclass students normally carry 15 to 18 credits, but may carry
up to 21 if they earned at least 2.0 on their previous semester's work.
Students on probation or readmitted after suspension may not enroll in
more than 15 credits per semester. A schedule beyond these limits
requires special permission from the student's dean or department chair.
Students must take at least 12 credits to maintain full-time status.
Registration Procedures
Undergraduate
students are expected to register in person with their advisor, in
person in the Office of Registration or by telephone during one of the
opportunities provided during the academic year:
| 1. |
Registration:
normally a two week period in November for the following spring semester
or in March/April for the following fall semester and limited to
currently-enrolled, degree-seeking students.
|
| 2. |
Summer Registration:
normally begins in February with students required to register by
Registration Deadline for the session in which the course is listed to
avoid a late registration fee. |
| 3. |
Summer
Preview: special registration procedures are provided for new
freshmen and new transfer
students during summer orientation. New students who cannot attend one
of these programs register on final registration day.
|
| 4. |
Final
Registration: the day immediately preceding the first day of classes
each semester. (The degree-seeking student eligible for “Registration”
who does not register prior to this final date incurs a late
registration fee.) |
Add
Period
Students
may make schedule adjustments (adds and/or drops) during the first five
class days of each semester. A consultation with the advisor is required
for any change made during this period.
Drop
Period
Students
may drop classes (with advisor approval) during the first 10 class days
of each semester. Courses dropped during this period do not appear on
the transcript.
No
Academic Penalty Withdrawal Period (Free “W”)
Students
may withdraw from individual classes with a grade of "W" (not
computed in the GPA) through noon on Friday of the eighth full week of
classes. Residential students who fall below full-time status with such
a withdrawal will be referred to the Vice President for Student Affairs
for special permission to remain in the residence hall.
Deadlines
Appropriate
dates for the last day to add, last day to drop, and last day to
withdraw without academic penalty are included in the official college
calendar and in the Master
Schedule of Classes for regular semesters.
Appropriate dates for last day to add, last day to drop, and last
day to withdraw without academic penalty are included in the summer
school class schedule and in the appropriate descriptive literature for
other classes not meeting on a regular semester pattern.
All registration and add/drop transactions must have the approval
of the academic advisor and must be processed through appropriate
procedures by the deadline to become effective.
Class
Attendance
Students
are expected to attend all classes. Failure to attend class regularly
impairs academic performance. Absences are disruptive to the educational
process for others. This is especially true when absences cause
interruptions for clarification of material previously covered, failure
to assume assigned responsibilities for class presentations, or failure
to adjust to changes in assigned material or due dates.
It is the responsibility of each instructor to give students a
copy of his or her attendance policy in the course syllabus.
Instructors may assign a grade of “0” or “F” on work
missed because of unexcused absences.
Instructors have the right to lower a student's course grade, but
no more than one letter grade, if the student misses 10 percent of the
scheduled class meeting times for unexcused absences.
Instructors have the right to assign a course grade of “F”
when the student has missed a total (excused and unexcused) of 25
percent of the scheduled class meeting times.
Students must assume full responsibility for any loss incurred
because of absence, whether excused or unexcused. Instructors should
permit students to make up work when the absence is excused. Excused
absences are those resulting from the student's participation in a
college-sponsored activity, from recognizable emergencies, or from
serious illness. Faculty may require documentation for excused absences
in their attendance policy. Student Health Services can provide
documentation only for students hospitalized locally or absent at the
direction of Student Health Services personnel.
Examinations
Written
comprehensive examinations are given at the end of each course. For the
regular session, three hour examination blocks are scheduled during the
final examination period which is indicated as part of the official
college calendar. This scheduling is based on the course meeting pattern
and is published with the Master
Schedule of Classes for the semester.
During the summer session and for courses not offered according
to the traditional semester format, the examination is normally given at
the time of the final class session.
Withdrawal
Policy
Students
may withdraw from individual classes with a grade of “W” until noon on Friday of the eighth full week of
classes. After that date, withdrawals from individual classes are not
permitted except for medical or other non-academic emergencies. A
student who withdraws, for medical reasons, from the College or from a
class after the eighth full week of classes must, by noon of the last
class day, have a letter sent to the Dean of the student’s school by
the student’s personal physician, detailing the nature of the illness
and recommending withdrawal for medical reasons. In extenuating
circumstances not related to academic performance, the Dean may grant a
withdrawal if a written request from the student is received by noon of
the last class day. If the Dean approves the request, the Dean will send
a copy of the request or letter to the Office of Registration and all
affected grades for that semester will be noted as “W” on the
student’s transcript. The Dean will notify the student’s faculty
members of any grade changes.
Students withdrawing from the College should go to the Dean’s
Office of their respective major to initiate the college withdrawal
process. Undeclared students and
special undergraduate students should report to the Dean of
the School of Liberal Arts and Sciences.
For classes held in non-traditional time frames, such as summer
school or for off-campus offerings, students may withdraw with no
penalty during the first half of the course, but may not withdraw during
the second half of the course except for medical or other non-academic
emergencies.
Voluntary
Withdrawal
It
is the responsibility of any student wishing to withdraw from Longwood
College (either during a semester or between semester periods) to
initiate the official withdrawal process with the College. Students
withdrawing from the College should go to the Dean’s Office of their
respective major to initiate the college withdrawal process. Undeclared
students and undergraduate special students should report to the Dean of
the School of Liberal Arts and Sciences. This procedure is necessary
only for students voluntarily withdrawing, and does not apply to
students being suspended, graduating seniors, seniors going to
off-campus field placements in their last semester before graduation,
students who are participating in study abroad programs, or to students
taking the final year at another institution under one of the
cooperative degree programs. Any specific questions about withdrawal
from the College should be directed to the respective Dean’s Office.
Students in cooperative programs must notify the Office of
Registration of their acceptance at the participating institution in
order to ensure accurate record keeping during the final year and to
initiate any appropriate refunds.
Enforced
Withdrawal
The
College will suspend or expel any student who fails to meet the
standards of the College and the Student Government Association. In such
a case, refunds may or may not be made at the discretion of the Vice
President for Student Affairs.
GRADING
The
achievement of a student in a course is indicated by the grade that is
received.
Grades
for courses taken for undergraduate credit are recorded as follows:
A: Superior
work
B: Above
average work
C: Average
work
D: Below
average, but passing work
P: Pass
F: Failure
Plus and minus grades may, at the discretion of the instructor
involved be recorded, but do not affect the computation of the grade
point average.
Special Grading
| I:
|
Incomplete. The grade of “I” indicates that because of illness
or for other good reason the work of the semester has not been
completed. When this work has been completed, a final grade will be
reported. A grade of
"Incomplete" will revert automatically to a grade of “F”
if the necessary makeup work has not been completed and the grade
recorded by the published date in the middle of the subsequent regular
semester.
|
| R:
|
Re-enroll. This symbol indicates that a student has made
satisfactory progress, but needs to repeat the course to reach the
required exit proficiency level. The R grade will be used only in
English 003 and Mathematics 004.
|
| P:
|
This grade indicates that the student has received credit for the
course on a pass/fail grading option. This option is generally limited
to elective courses and to certain courses offered only on a pass/fail
basis.
|
| AU:
|
Audit. This
symbol indicates participation on a non-credit basis by students who
meet certain minimum standards set by the course instructor. Students
wishing to audit must have permission from the chair of the department
in which the course is offered and are subject to the same tuition and
fees as students enrolled for credit.
|
| W:
|
Withdrawal.
This symbol indicates withdrawal without academic penalty. It is
automatically assigned for withdrawal from the end of the drop period
(first ten class days) through the eighth week of the semester and for
other documented withdrawals (See paragraph on Withdrawal
Policy.)
|
Pass/Fail
Students
may take certain courses under the pass/fail system approved by the
faculty in 1974. Pass/Fail courses are open to undergraduate students
with 30 or more credit hours. A student may take a maximum of three
courses; these courses may not be those which are required for general
education or for major or minor requirements. Special non-degree
students may also elect the pass/fail grading option.
The student must do satisfactory work in order to obtain a
passing grade. Satisfactory work is defined as "C" work or
better. Courses taken under the pass/fail option will not be included in
the calculation of the grade point average. Students who wish to take a
course for Pass/Fail credit must notify the Office of Registration of
that fact by the end of the first six weeks of classes in the semester,
or the equivalent portion of a summer session. Once this declaration is
made, grading status cannot be changed.
In addition to the elective pass/fail grading option described
above, certain courses in the college curriculum are designated for
pass/fail grading. Such courses do not ordinarily satisfy general
education, major, or minor requirements (except for internships/practica
which may, at the department’s discretion, be graded pass/fail.) The
students enrolled do not need to make any special declaration and are
subject to no restrictions.
Audit
Class
size permitting and with department approval, a student may register for
a course on an audit basis. Auditing a course means that a student
enrolls in a course but does not receive academic credit. A student who
registers for audit may be subject to other course requirements at the
discretion of the instructor. Audit students are charged the regular
rate of tuition and fees, and an audit course is counted as part of the
student's semester load. (For purposes of enrollment certification for
VA benefits or other programs requiring “for credit” enrollment,
audit courses will not count toward the minimum number of credits
required for full-time status.)
A change in registration from “audit” to “credit” or from
“credit” to “audit” must be effected by the end of the add
period. A course taken for audit cannot be changed to credit at a later
date, nor can a course taken for credit be changed at a later date to
audit.
Quality
Points/Quality Hours
The
quality of work completed by a student is recognized by the assignment
of points to the various grades, commonly referred to as the Four-Point
System.
Under this system, 4 quality points are given for each credit on
which an “A” grade is made; 3 quality points are given for each
credit on which a “B” grade is made; 2 quality points are given for
each credit on which a “C” grade is made; and 1 quality point is
given for each credit on which a “D” grade is made. No quality
points are given if a grade of “F” is made.
The term quality hours refers to the total number of hours on
which the grade point average is calculated. This measure is derived
from hours attempted by subtracting the equivalent credits for those
courses that are foundation-level courses which are taken as pass/fail
or under any other grading option which excludes calculation in the
grade point average, those in which a grade of
“I” was awarded, those in which a grade of
“W” was awarded, and those which were taken for graduate
credit.
Under the four point system, a student's grade point average may
be computed by dividing the total number of quality points by the total
number of quality hours.
A student's grade point
average is based only on work taken at Longwood College. Grades received
in affiliate programs shall be counted in the student's GPA only if the
student registered through Longwood.
Repeated
Courses
Students
may repeat one or more courses, up to a total of five repeats, and have
the most recent grade replace the original in grade point average
calculations for the first five courses repeated. All enrollments and
grades appear on the transcript. After the fifth repeat, both the
original and repeated grade will be included in GPA calculations.
Grade
Estimates
During
the regular session, grade estimates are issued to all first-year
students, upperclass students making a “D” or “F”, and students
who are not making satisfactory academic progress (all students with a
cumulative GPA less than 2.0). Estimate grades are due to the Office of
Registration by noon on Monday of the sixth full week of classes and are
mailed to the student at the permanent address with copies provided to
the academic advisor and to the Dean of the School.
Estimates are not recorded as part of the student's permanent
academic record. They are, however, an important warning of academic
risk to students and advisors.
Grade Appeals
The
faculty of Longwood College is unequivocally committed to the principle
that evaluation of student work and assignment of grades is a
responsibility and a prerogative to be exercised solely by the
individual instructor.
However, should a student feel the final course grade received
was unfairly or inaccurately awarded, the student first should see the
instructor involved, for an explanation of why the grade was assigned.
If the student continues to feel the grade is unfair, the student may
file a written appeal with the department chair giving the reasons why
the grade should be changed, with any available supporting evidence. The
Department Chair/Dean will forward a copy of the appeal to the faculty
member and will invite the faculty member to make a written response.
For grades awarded in the fall semester, the written appeal must be
submitted no later than February 1; for grades awarded in the spring
smester and in summer school, the appeal must be filed no later than
September 15. Appeals filed later will not be considered.
The Department Chair/Dean will within two weeks hold a joint
consultation with the student and the faculty member awarding the grade.
If the matter cannot be resolved, the Department Chair/Dean will within
one week of the joint consultation, request in writing that the
Executive Committee of the Faculty Senate appoint a committee to review
all matters pertinent to the appeal. The committee will consist of three
members of the full-time faculty in the same or related discipline(s).
The Department Chair/Dean will send a copy of the request to the Vice
President for Academic Affairs. When the committee has been named, the
Executive Committee of the Faculty Senate shall inform the Department
Chair/Dean, who will forward to the committee members the student’s
original written appeal, a course syllabus, any written response from
the faculty member, and all other materials pertinent to the appeal.
Through the Department Chair/Dean, the committee may request other
materials from the student or faculty member. The committee shall decide
that the grade originally assigned will remain unchanged or that it will
be changed to a grade decided on by the committee. The decision of the
committee is final. The committee will report its decision in a letter
signed by all three members and addressed to the Department Chair/Dean,
with a copy to the Vice President for Academic Affairs, the appropriate
Dean, the faculty member, the student, and the Office of Registration,
who will record the grade. The review must be completed so that the
grade will be final by the end of the eighth full week of classes.
Should the appeal involve a grade assigned by a Department Chair,
the Dean of the appropriate School will assume the role normally
assigned to the Chair. Should the appeal involve a grade assigned by a
Dean, the Vice President for Academic Affairs shall assume the role
normally assigned to the Dean.
Students should be aware of the fact that the review procedure
may result in a grade being
raised, lowered, or remaining unchanged.
Re-examination
Policy
Re-examinations
are not permitted for freshmen, sophomores, or juniors. Seniors may take
one re-examination if the following conditions are met:
| 1.
|
Written
permission must be obtained from the instructor and delivered to the
Office of Registration.
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| 2.
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The
Degree Analyst must certify that the student is eligible to take the
re-examination.
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| 3.
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A
re-examination fee of $25 must be paid prior to taking the
re-examination.
|
| 4.
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For graduating seniors, the re-examination must be completed and
the final grade reported to the Office of Registration by the instructor
before Commencement.
|
| 5.
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For non-graduating seniors, permission to take the re-examination
must be cleared with the Office of Registration within ten college
working days after the end of the examination period.
The re-examination must be taken by the end of the second full
week of classes of the subsequent session.
|
ACADEMIC
HONORS
President’s
List
The
College recognizes superior scholarship through its President’s List
which is published at the end of each semester. Students whose names
appear on it are those who have earned a semester grade point average of
4.0 on a minimum of 12 semester hours work taken. Students eligible for
the President’s List must complete all courses in the semester for
which they are registered. A grade of “I” on a student’s record
prevents consideration for this honor.
Dean’s
List
The
College recognizes outstanding scholarship through its Dean’s List
which is published at the end of each semester. Students whose names
appear on it are those who have earned a semester grade point average of
3.5 - 3.99 on a minimum of 12 semester hours work taken with no grade
below “C-.” Students eligible for the Dean’s List must complete
all courses in the semester for which they are registered. A grade of
“I” on a student’s record prevents consideration for this honor.
Academic
Probation and Suspension Policy
Continued
enrollment in Longwood is a privilege that is granted a student who is
making satisfactory academic progress. A degree-seeking student enrolled
in Longwood is in good standing unless placed on academic suspension.
Academic
Probation
Students with a
cumulative grade point average below the minimum 2.0 are placed on
academic probation. This indicates serious academic difficulty and
notice is placed on the student’s academic record. Students on
academic probation may not take more than 15 credits per semester and
are encouraged to seek assistance in the Learning Center.
Academic
Suspension
Students
will be suspended from Longwood if:
| 1.
|
They
remain on academic probation for two consecutive regular semesters (fall or spring); or
|
| 2.
|
Their
cumulative grade point average falls below 1.0 with 1-23 quality hours
at Longwood; or
|
| 3.
|
Their
cumulative grade point average falls below 1.5 with 24 or more quality
hours at Longwood.
|
The first academic suspension means required withdrawal from the
College for the semester (fall or spring) immediately following the
semester in which the suspension occurs. A second suspension means
required withdrawal from the College for a minimum of five calendar
years. Notice of suspension is placed on the student’s academic
record.
Under extenuating circumstances, appeals for readmission or other
exceptions to academic policies may be presented to the Faculty
Petitions Committee. Students must contact the Office of Registration
for information and deadlines for submitting an appeal.
Readmission
after Suspension
Suspended
students may apply for readmission to Longwood for the semester
following completion of the suspension period. The student must apply at
least 60 days before enrollment to the Admissions Committee, which will
review the student’s record and citizenship at Longwood as well as
courses taken elsewhere. A student denied readmission may appeal in
writing through the Office of Admissions to the appropriate dean(s).
Readmission to the College is not automatic, even if the student has
raised his/her cumulative grade point average.
A student readmitted after suspension must satisfy the following
conditions until the student’s cumulative grade point average is a
minimum of 2.0:
| 1.
|
enroll
under the status of academic probation,
|
| 2.
|
maintain
a minimum semester grade point average of 2.0 in each semester, and
|
| 3.
|
may not
enroll in more than 15 credits.
|
If a student fails to achieve the minimum grade point average of
2.0 in any semester before achieving a cumulative grade point average of
at least 2.0, the student will receive a second suspension.
LONGWOOD
COLLEGE POLICY ON STUDENT RECORDS AND ANNUAL NOTIFICATION
Longwood
College student record policies comply fully with the Family Educational
Rights and Privacy Act (FERPA) of 1974, as amended, enacted as section
438 of the General Education Provisions Act. The accumulation,
processing, and maintenance of student data by the College is limited to
that information, including grades, which is necessary and relevant to
the purposes of the college. Personal data of students will be used only
for the purpose for which it is collected.
Student data, whenever possible, shall be collected directly from
the student; every effort will be made to ensure its accuracy and
security. It shall be the express responsibility of the student to
notify the Office of the Dean of Students of any changes in status. Any
student who initially or
subsequently refuses to supply accurate and complete personal
information, as is legally allowed, may jeopardize their current student
status. Falsification of records with the intent to give untrue
information is a violation of the Longwood College Honor Code.
The College shall provide for the confidentiality and security of
official student data and will release student information only as
follows:
| 1.
|
Directory
information which may include the student’s name, birth date, sex,
ethnicity, nationality, local address, permanent address, e-mail
address, telephone number, digitized photo (as appears on student
College ID), parent’s name, major field of study, classification,
participation in officially- recognized activities and sports, weight
and height of members of athletic teams, dates of attendance, degrees
and awards received, most recent educational institution attended by the
student, dates of field experience, and other similar information. A
student may inform the Office of Registration in writing that any or all
directory information may not be released without prior written consent.
A student who desires to restrict directory information from the public
must complete the Student Directory Information Restriction form
(available in the Registration Office) at the time of registration for
the current academic year. Forms received after the last day to add a
class for any semester, including summer, will not become effective
until the following semester.
|
| 2.
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To the
students themselves.
|
| 3.
|
To
parents or a financial institution where financial support of the
student is in evidence as defined in Section 152 of the IRS Code of
1970.
|
| 4.
|
To
authorized College personnel (administrative officers, faculty, or their
designees) who have legitimate educational interests as determined by the
College, such as instruction, advising or educational research, or in performance
of other duties promoting necessary functions and management of the College as
approved by the records access control officer.
|
| 5.
|
To a
third-party agency as expressly designated in writing by the student.
|
| 6.
|
As
required by judicial order or court subpoena, or as may be required or
permitted by law.
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| 7.
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In a
situation of emergency in which the knowledge of confidential student
information is necessary to protect the immediate health or safety of a
student or other persons.
|
|
8.
|
Student
arrest and charge information classified as public information.
|
Under FERPA, Longwood is not required to provide prior
notification to a student when responding to a Federal grand jury
subpoena or other law enforcement subpoena, which specifies that the
student not be informed of the existence of the subpoena.
In cooperation with the State Council of Higher Education in
Virginia and its efforts to support assessment, Longwood College will
provide student transcripts to any public high school or community
college in Virginia, which the student has previously attended, or to
any agency charged with the responsibility for collecting and/or
analyzing data for the purpose of educational assessment for such a
unit. The receiving agency will be charged with responsibility for
protecting the student's right to privacy and for appropriate
disposition of the records.
Eligible students are permitted to inspect and review educational
records of which the student is the sole subject. College policy
regarding the inspection and disclosure of educational records is in
compliance with the federal statute. To obtain a copy of the Family
Rights and Privacy Act of 1974 (Section 438) or a copy of the
college’s policy on student records, contact the Office of
Registration, Longwood College, 201 High Street, Farmville, VA 23909.
Student access to all personal records shall be permitted within
45 days of a written request, during normal office hours. All records
shall be available and in a form comprehensible to the student, except
for:
| 1. |
Medical
records which, upon written authorization, shall be submitted to a
psychologist or physician designated by the student
|
| 2.
|
Confidential
financial statements and records of parents as excluded by law.
|
| 3.
|
Third-party
confidential recommendations when such access has been waived by the student. Where a waiver has been given, parents, as well as
students, are excluded from viewing such confidential information. Students may
also obtain copies of most parts of their records for a nominal fee.
During normal office hours, the College shall provide an
opportunity, for a student either in person, or by mail with proper
identification, to challenge information believed to be inaccurate,
incomplete, inappropriate, or misleading. All personal data challenged
by a student shall be investigated by College officials. Completion of
an investigation shall result in the following actions:
If the College concurs with the challenge, the student’s
records shall be amended or purged as appropriate; all previous record recipients shall be
so notified by the College.
If the investigation fails to resolve the dispute, the student
shall be permitted to file a statement of not more than 200 words setting forth the
student’s position.
Copies of the statement will be supplied, at the student's
expense, to previous and subsequent recipients of the record in question.
If a student wishes to make an appeal of the decision, the
student may do so in writing to the President of the College. |
