Academic
Regulations
This
section summarizes important information related to the
academic work of the College. Students must be familiar
with the information in this section. It is the
responsibility of each student to be certain that academic
requirements necessary for graduation are completely
fulfilled. The
catalog for the year in which a student enters Longwood
College governs academic regulations, general education,
and graduation requirements. Transfer students may choose
the catalog which applies to continuous full-time students
at their class level. If a student re-enrolls in Longwood
College after an absence of two or more semesters, the
applicable catalog will be the one in effect at the time
of re-enrollment.
Students
may elect to graduate under the provisions of any
subsequent catalog. In all cases, students must have been
duly admitted to Longwood College and an academic program
of study and meet all of the requirements for graduation
in one catalog. Students may not select partial
requirements from more than one catalog. Students will be
assumed to be under the catalog in effect at the time of
admittance unless they notify the registration office, in
writing, that they wish to adopt a subsequent catalog.
Once a student has selected a subsequent catalog, they may
not revert to an earlier catalog.
Catalogs
are in effect for a six-year period. Students who do not
complete the degree in six years may elect any subsequent
catalog. If they fail to elect a particular catalog, they
automatically become subject to the catalog in effect in
their seventh year.
Deans and Department Chairs may
waive or substitute major course requirements where
appropriate. Under extenuating circumstances, exceptions
to academic policies may be presented to the Faculty
Petitions Committee. Students must contact the Office of
Registration for information and deadlines for submitting
an appeal.
Assessment
The
purpose of assessment at Longwood College is (a) to help
individual students develop to their fullest potential and
(b) to improve the educational programs of the College. In
the case of both the student and the College, we intend to
assess how effectively consensually-developed goals are
being achieved, and based on these assessment data, we
intend to generate recommendations and plans of action
that will help achieve these goals.
In
1986 the Virginia Senate adopted Joint Resolution 83
directing state institutions of higher education to
"establish assessment programs to measure student
achievement." Additionally, the Southern Association
of Colleges and Schools requires for accreditation that an
institution "must define its expected educational
results and describe how the achievement of these results
will be ascertained." (Criteria for Accreditation:
Commission on Colleges, Section III: Institutional
Effectiveness, 1989.)
Student participation is
therefore required. Students who fail to participate may
lose their priority ranking for registration and housing.
The College may withhold transcripts for three months for
graduating seniors who fail to participate.
Academic
Organization
For
administrative purposes, Longwood College is divided into
three schools, each headed by a dean. Any academic rule or
regulation making reference to a dean or specifying with
the Dean's permission is referring to the dean of the
school in which the student's major program of studies is
associated.
The following are links to
the College's programs: School
of Business and Economics , School
of Education and Human Services , School
of Liberal Arts and Sciences . Students who have not
declared a major are in the School of Liberal Arts and
Sciences.
Academic
Advising
Longwood's
advising program provides informed academic counseling
which makes effective use of the assessment, career
planning, student development, and software resources
available. Although course selection is important,
advisors are trained and prepared to counsel or refer
advisees on such matters as the following:
| * |
assisting
students in understanding their abilities,
interests, and limitations; |
| * |
helping
students clarify their values, developing an
educational program consistent with these values,
and relating their educational plans to their
career plans; |
| * |
referring
students to academic and student affairs support
services; |
| * |
providing
information about college and departmental
policies, procedures, and resources; |
| * |
reviewing
opportunities for academic involvement,
internships, research with faculty, honorary
societies, etc.; |
| * |
and,
assisting students in evaluating their progress
toward their educational goals. |
Newly-admitted students who have declared their
intention to pursue a degree in a particular discipline
are assigned advisors in the appropriate school. The
assignment of the advisor generally is not changed unless
the student changes his/her degree program. Students who
have not declared a major are advised by a special group
of advisors who participate in the Longwood Seminar
program.
Prior to registration,
students are required to consult with their assigned
academic advisor regarding course selection, career goals,
and relevant academic policies. Advisor signatures are
required on all registration forms. Note:
Students who do not consult with their advisor prior to
registering for class may be prohibited from using
telephone registration.
Although the academic
advisor assists students with curriculum decisions and
options, the student bears full responsibility for meeting
graduation requirements.
Declaration
of Major
Students
may declare a major upon entering Longwood. Undeclared
students who have completed at least 45 credit hours must
declare a major prior to registration. To change a major,
a student must complete a Change of Major form available
in the Office of Registration.
English
Proficiency
Any
student identified by a faculty member as lacking
proficiency in English composition may be referred to the
English Proficiency Committee for testing. If the test
reflects an inability to write correctly and effectively
according to the standards established by the faculty of
the college, the student will be placed on communication
condition. Students placed on communication condition must
undertake the developmental work stipulated by the English
Proficiency Committee (usually English 003) by the
semester after they are placed on condition and continue
it until they pass the English Proficiency examination.
Students may not participate in an internship, student
teaching, or graduate until they have demonstrated
proficiency by passing this examination.
Course
Numbers
The
courses listed in this catalog that are numbered between
100 and 199 are designed primarily for first and second
year students; those between 200 and 299 are for first,
second, and third year students; those between 300 and 399
are for second, third, and fourth year students; and those
between 400 and 499 are for third and fourth year
students. Courses numbered from 500 to 599 are for
graduates and advanced undergraduates; courses numbered
600 to 699 are for graduates only.
Course numbers between 000
and 099 indicate foundation-level courses. These courses
may be required of some students to master deficiencies in
certain fundamental skill areas prior to enrolling in
courses requiring those skills. Foundation level courses
do not carry credit toward an undergraduate degree.
Other courses offered
Internships (1-18 credits) – 292, 392, 492; Directed or
Independent Study (1-18 credits) – 390, 391, 490;
Seminar – 461; Honors Research – 498, 499; Special
Topics (1-6 credits) – 295, 495, 595; Study Abroad
(1-18) – 311, 312.
Selected undergraduate
Honors courses carry the designation Section
50 in the Master
Schedule of Classes.
(See the Honors
Program for the eligibility requirements for these
courses.)
Student
Load
The
College is organized on the semester plan whereby the
credit hour, abbreviated as credit,
is the semester hour. Freshmen normally carry 15 to 17
credits, but may carry 18 credits if they earned at least
2.0 on their previous semester's work. Upperclass students
normally carry 15 to 18 credits, but may carry up to 21 if
they earned at least 2.0 on their previous semester's
work. Students on probation or readmitted after suspension
may not enroll in more than 15 credits per semester. A
schedule beyond these limits requires special permission
from the student's dean or department chair. Students must
take at least 12 credits to maintain full-time status.
Registration
Procedures
Undergraduate
students are expected to register in person with their
advisor, in person in the Office of Registration or by
telephone during one of the opportunities provided during
the academic year:
| 1. |
Registration:
normally a two week period in November for the
following spring semester or in March/April for
the following fall semester and limited to
currently-enrolled, degree-seeking students. |
| 2. |
Summer
Registration:
normally begins in February with students
required to register by Registration Deadline for
the session in which the course is listed to avoid
a late registration fee. |
| 3. |
Summer
Preview: special registration procedures are
provided for new freshmen and
new transfer students during summer
orientation. New students who cannot attend one of
these programs register on final registration day. |
| 4. |
Final
Registration: the day immediately preceding
the first day of classes each semester. (The
degree-seeking student eligible for
“Registration” who does not register prior to
this final date incurs a late registration fee.) |
Drop/Add
Period
Students
may make schedule adjustments (adds and/or drops) until
the close of business on the sixth day of classes. A consultation
with the advisor is encouraged for any change made during
this period. Courses dropped during this period do not
appear on the transcript.
No
Academic Penalty Withdrawal Period (Free “W”)
Students
may withdraw from individual classes with a grade of
"W" (not computed in the GPA) through noon on
the 35th day of regularly scheduled classes. Residential
students who fall below full-time status with such a
withdrawal will be referred to the Vice President for
Student Affairs for special permission to remain in the
residence hall.
Deadlines
Appropriate
dates for the last day to drop/add, and last
day to withdraw without academic penalty are included in
the official college calendar and in the Master
Schedule of Classes for regular semesters.
Appropriate
dates for last day to drop/add, and last day
to withdraw without academic penalty are included in the
summer school class schedule and in the appropriate
descriptive literature for other classes not meeting on a
regular semester pattern.
All
registration and drop/add transactions must have the
approval of the academic advisor and must be processed
through appropriate procedures by the deadline to become
effective.
Class
Attendance
Students
are expected to attend all classes. Failure to attend
class regularly impairs academic performance. Absences are
disruptive to the educational process for others. This is
especially true when absences cause interruptions for
clarification of material previously covered, failure to
assume assigned responsibilities for class presentations,
or failure to adjust to changes in assigned material or
due dates.
It
is the responsibility of each instructor to give students
a copy of his or her attendance policy in the course
syllabus.
Instructors
may assign a grade of “0” or “F” on work missed
because of unexcused absences.
Instructors
have the right to lower a student's course grade, but no
more than one letter grade, if the student misses 10
percent of the scheduled class meeting times for unexcused
absences.
Instructors
have the right to assign a course grade of “F” when
the student has missed a total (excused and unexcused) of
25 percent of the scheduled class meeting times.
Students
must assume full responsibility for any loss incurred
because of absence, whether excused or unexcused.
Instructors should permit students to make up work when
the absence is excused. Excused absences are those
resulting from the student's participation in a
college-sponsored activity, from recognizable emergencies,
or from serious illness. Faculty may require documentation
for excused absences in their attendance policy. Student
Health Services can provide documentation only for
students hospitalized locally or absent at the direction
of Student Health Services personnel.
Examinations
Written
comprehensive examinations are given at the end of each
course. For the regular session, two and a half hour examination
blocks are scheduled during the final examination period
which is indicated as part of the official college
calendar. This scheduling is based on the course meeting
pattern and is published with the Master
Schedule of Classes for the semester.
During
the summer session and for courses not offered according
to the traditional semester format, the examination is
normally given at the time of the final class session.
Withdrawal
Policy
Students
may withdraw from individual classes with a grade of
“W” until noon on the 35th day of regularly
scheduled classes. After that date, withdrawals from
individual classes are not permitted except for medical or
other non-academic emergencies. A student who withdraws,
for medical reasons, from the College or from a class
after the 35th day of regularly scheduled classes must, by noon of the
last class day, have a letter sent to the Dean of the
student’s school by the student’s personal physician,
detailing the nature of the illness and recommending
withdrawal for medical reasons. In extenuating
circumstances not related to academic performance, the
Dean may grant a withdrawal if a written request from the
student is received by noon of the last class day. If the
Dean approves the request, the Dean will send a copy of
the request or letter to the Office of Registration and
all affected grades for that semester will be noted as
“W” on the student’s transcript. The Dean will
notify the student’s faculty members of any grade
changes.
Students
withdrawing from the College should go to the Dean’s
Office of their respective major to initiate the college
withdrawal process. Undeclared
students and special undergraduate students should report
to the Dean of the
School of Liberal Arts and Sciences.
For
classes held in non-traditional time frames, such as
summer school or for off-campus offerings, students may
withdraw with no penalty during the first half of the
course, but may not withdraw during the second half of the
course except for medical or other non-academic
emergencies.
Voluntary
Withdrawal
It
is the responsibility of any student wishing to withdraw
from Longwood College (either during a semester or between
semester periods) to initiate the official withdrawal
process with the College. Students withdrawing from the
College should go to the Dean’s Office of their
respective major to initiate the college withdrawal
process. Undeclared
students and undergraduate special students should report
to the Dean of the School of Liberal Arts and Sciences.
This procedure is necessary only for students voluntarily
withdrawing, and does not apply to students being
suspended, graduating seniors, seniors going to off-campus
field placements in their last semester before graduation,
students who are participating in study abroad programs,
or to students taking the final year at another
institution under one of the cooperative degree programs.
Any specific questions about withdrawal from the College
should be directed to the respective Dean’s Office.
Students
in cooperative programs must notify the Office of
Registration of their acceptance at the participating
institution in order to ensure accurate record keeping
during the final year and to initiate any appropriate
refunds.
Enforced
Withdrawal
The
College will suspend or expel any student who fails to
meet the standards of the College and the Student
Government Association. In such a case, refunds may or may
not be made at the discretion of the Vice President for
Student Affairs.
GRADING
The
achievement of a student in a course is indicated by the
grade that is received.
Grades for courses taken for undergraduate credit are
recorded as follows:
A:
Superior work
B:
Above average work
C:
Average work
D:
Below average, but passing work
P:
Pass
F:
Failure
Plus
and minus grades may, at the discretion of the instructor
involved be recorded, but do not affect the computation of
the grade point average.
Special
Grading
| I: |
Incomplete.
The grade of “I” indicates that because of
illness or for other good reason the work of the
semester has not been completed. When this work
has been completed, a final grade will be
reported. A
grade of "Incomplete" will revert
automatically to a grade of “F” if the
necessary makeup work has not been completed and
the grade recorded by the published date in the
middle of the subsequent regular semester. |
| R: |
Re-enroll.
This symbol indicates that a student has made
satisfactory progress, but needs to repeat the
course to reach the required exit proficiency
level. The R grade will be used only in English
003 and Mathematics 004. |
| P: |
This
grade indicates that the student has received
credit for the course on a pass/fail grading
option. This option is generally limited to
elective courses and to certain courses offered
only on a pass/fail basis. |
| AU: |
Audit.
This symbol indicates participation on a
non-credit basis by students who meet certain
minimum standards set by the course instructor.
Students wishing to audit must have permission
from the chair of the department in which the
course is offered and are subject to the same
tuition and fees as students enrolled for credit. |
| W: |
Withdrawal.
This symbol indicates withdrawal without academic
penalty. It is automatically assigned for
withdrawal from the end of the drop period (first
ten class days) through the eighth week of the
semester and for other documented withdrawals (See
paragraph on Withdrawal
Policy.) |
Pass/Fail
Students
may take certain courses under the pass/fail system
approved by the faculty in 1974. Pass/Fail courses are
open to undergraduate students with 30 or more credit
hours. A student may take a maximum of three courses;
these courses may not be those which are required for
general education or for major or minor requirements.
Special non-degree students may also elect the pass/fail
grading option.
The
student must do satisfactory work in order to obtain a
passing grade. Satisfactory work is defined as
"C" work or better. Courses taken under the
pass/fail option will not be included in the calculation
of the grade point average. Students who wish to take a
course for Pass/Fail credit must notify the Office of
Registration of that fact by the end of the first six
weeks of classes in the semester, or the equivalent
portion of a summer session. Once this declaration is
made, grading status cannot be changed.
In
addition to the elective pass/fail grading option
described above, certain courses in the college curriculum
are designated for pass/fail grading. Such courses do not
ordinarily satisfy general education, major, or minor
requirements (except for internships/practica which may,
at the department’s discretion, be graded pass/fail.)
The students enrolled do not need to make any special
declaration and are subject to no restrictions.
Audit
Class
size permitting and with department approval, a student
may register for a course on an audit basis. Auditing a
course means that a student enrolls in a course but does
not receive academic credit. A student who registers for
audit may be subject to other course requirements at the
discretion of the instructor. Audit students are charged
the regular rate of tuition and fees, and an audit course
is counted as part of the student's semester load. (For
purposes of enrollment certification for VA benefits or
other programs requiring “for credit” enrollment,
audit courses will not count toward the minimum number of
credits required for full-time status.)
A
change in registration from “audit” to “credit” or
from “credit” to “audit” must be effected by the
end of the add period. A course taken for audit cannot be
changed to credit at a later date, nor can a course taken
for credit be changed at a later date to audit.
Quality
Points/Quality Hours
The
quality of work completed by a student is recognized by
the assignment of points to the various grades, commonly
referred to as the Four-Point System.
Under
this system, 4 quality points are given for each credit on
which an “A” grade is made; 3 quality points are given
for each credit on which a “B” grade is made; 2
quality points are given for each credit on which a
“C” grade is made; and 1 quality point is given for
each credit on which a “D” grade is made. No quality
points are given if a grade of “F” is made.
The
term quality hours refers to the total number of hours on
which the grade point average is calculated. This measure
is derived from hours attempted by subtracting the
equivalent credits for those courses that are
foundation-level courses which are taken as pass/fail or
under any other grading option which excludes calculation
in the grade point average, those in which a grade of
“I” was awarded, those in which a grade of
“W” was awarded, and those which were taken for
graduate credit.
Under the four point system, a student's grade point
average may be computed by dividing the total number of
quality points by the total number of quality hours.
A
student's grade point average is based only on work taken
at Longwood College. Grades received in affiliate programs
shall be counted in the student's GPA only if the student
registered through Longwood.
Repeated
Courses
Students
may repeat one or more courses, up to a total of five
repeats, and have the most recent grade replace the
original in grade point average calculations for the first
five courses repeated. All enrollments and grades appear
on the transcript. After the fifth repeat, both the
original and repeated grade will be included in GPA
calculations.
Grade
Estimates
During
the regular session, grade estimates are issued to all
first-year students, upperclass students making a “D”
or “F”, and students who are not making satisfactory
academic progress (all students with a cumulative GPA less
than 2.0). Estimate grades are due to the Office of
Registration by noon on Monday of the sixth full week of
classes and are mailed to the student at the permanent
address with copies provided to the academic advisor and
to the Dean of the School.
Estimates
are not recorded as part of the student's permanent
academic record. They are, however, an important warning
of academic risk to students and advisors.
Grade
Appeals
The
faculty of Longwood College is unequivocally committed to
the principle that evaluation of student work and
assignment of grades is a responsibility and a prerogative
to be exercised solely by the individual instructor.
However,
should a student feel the final course grade received was
unfairly or inaccurately awarded, the student first should
see the instructor involved, for an explanation of why the
grade was assigned. If the student continues to feel the
grade is unfair, the student may file a written appeal
with the department chair giving the reasons why the grade
should be changed, with any available supporting evidence.
The Department Chair/Dean will forward a copy of the
appeal to the faculty member and will invite the faculty
member to make a written response. For grades awarded in
the fall semester, the written appeal must be submitted no
later than February 1; for grades awarded in the spring
smester and in summer school, the appeal must be filed no
later than September 15. Appeals filed later will not be
considered.
The Department Chair/Dean will within two weeks
hold a joint consultation with the student and the faculty
member awarding the grade. If the matter cannot be
resolved, the Department Chair/Dean will within one week
of the joint consultation, request in writing that the
Executive Committee of the Faculty Senate appoint a
committee to review all matters pertinent to the appeal.
The committee will consist of three members of the
full-time faculty in the same or related discipline(s).
The Department Chair/Dean will send a copy of the request
to the Vice President for Academic Affairs. When the
committee has been named, the Executive Committee of the
Faculty Senate shall inform the Department Chair/Dean, who
will forward to the committee members the student’s
original written appeal, a course syllabus, any written
response from the faculty member, and all other materials
pertinent to the appeal. Through the Department
Chair/Dean, the committee may request other materials from
the student or faculty member. The committee shall decide
that the grade originally assigned will remain unchanged
or that it will be changed to a grade decided on by the
committee. The decision of the committee is final. The
committee will report its decision in a letter signed by
all three members and addressed to the Department
Chair/Dean, with a copy to the Vice President for Academic
Affairs, the appropriate Dean, the faculty member, the
student, and the Office of Registration, who will record
the grade. The review must be completed so that the grade
will be final by the end of the eighth full week of
classes.
Should
the appeal involve a grade assigned by a Department Chair,
the Dean of the appropriate School will assume the role
normally assigned to the Chair. Should the appeal involve
a grade assigned by a Dean, the Vice President for
Academic Affairs shall assume the role normally assigned
to the Dean.
Students
should be aware of the fact that the review procedure may
result in a grade being raised, lowered, or remaining
unchanged.
ACADEMIC
HONORS
President’s
List
The
College recognizes superior scholarship through its
President’s List which is published at the end of each
semester. Students whose names appear on it are those who
have earned a semester grade point average of 4.0 on a
minimum of 12 semester hours work taken. Students eligible
for the President’s List must complete all courses in
the semester for which they are registered. A grade of
“I” on a student’s record prevents consideration for
this honor.
Dean’s
List
The
College recognizes outstanding scholarship through its
Dean’s List which is published at the end of each
semester. Students whose names appear on it are those who
have earned a semester grade point average of 3.5 - 3.99
on a minimum of 12 semester hours work taken with no grade
below “C-.” Students eligible for the Dean’s List
must complete all courses in the semester for which they
are registered. A grade of “I” on a student’s record
prevents consideration for this honor.
Academic
Probation and Suspension Policy
Continued
enrollment in Longwood is a privilege that is granted a
student who is making satisfactory academic progress. A
degree-seeking student enrolled in Longwood is in good
standing unless placed on academic suspension.
Academic
Probation
Students
are placed on probation based on their cumulative grade
point average at the end of the fall semester and at the
end of the last summer session. Students with cumulative
grade point averages below 2.0 at the end of the spring
semester will be notified that unless the raise their
cumulative grade point average by the end of the last
summer session they will be placed on probation at that
time. Probation indicates
serious academic difficulty and notice is placed on the
student’s academic record. Students on academic
probation may not take more than 15 credits per semester
and are encouraged to seek assistance in the Learning
Center.
Academic
Suspension
Students
will be suspended from Longwood if:
| 1. |
They
remain on academic probation for two consecutive
regular semesters (fall or spring); or |
| 2. |
Their
cumulative grade point average falls below 1.0
with 1-23 quality hours at Longwood; or |
| 3. |
Their
cumulative grade point average falls below 1.5
with 24 or more quality hours at Longwood. |
Students
are suspended at the end of the fall semester and at the
end of the last summer session. Students with
cumulative grade point averages that qualify for
suspension under the above criteria at the end of the
spring semester will be notified that unless by the end of
the last summer session they raise their cumulative grade
point average so that they no longer meet any of the above
criteria they will be suspended at that time. Suspended
students may not enroll in classes at Longwood for
academic credit.
The
first academic suspension means required withdrawal from
the College for the semester (fall or spring) immediately
following the semester in which the suspension occurs. A
second suspension means required withdrawal from the
College for a minimum of five calendar years. Notice of
suspension is placed on the student’s academic record.
Under
extenuating circumstances, appeals for readmission or
other exceptions to academic policies may be presented to
the Faculty Petitions Committee. Students must contact the
Office of Registration for information and deadlines for
submitting an appeal.
Readmission
after Suspension
Suspended
students may apply for readmission to Longwood for the
semester following completion of the suspension period.
The student must apply at least 60 days before enrollment
to the Admissions Committee, which will review the
student’s record and citizenship at Longwood as well as
courses taken elsewhere. A student denied readmission may
appeal in writing through the Office of Admissions to the
appropriate dean(s). Readmission to the College is not
automatic, even if the student has raised his/her
cumulative grade point average.
A
student readmitted after suspension must satisfy the
following conditions until the student’s cumulative
grade point average is a minimum of 2.0:
| 1. |
enroll
under the status of academic probation, |
| 2. |
maintain
a minimum semester grade point average of 2.0 in
each semester, and |
| 3. |
may
not enroll in more than 15 credits. |
If a
student fails to achieve the minimum grade point average
of 2.0 in any semester before achieving a cumulative grade
point average of at least 2.0, the student will receive a
second suspension.
LONGWOOD
COLLEGE POLICY ON STUDENT RECORDS AND ANNUAL NOTIFICATION
Longwood
College student record policies comply fully with the
Family Educational Rights and Privacy Act (FERPA) of 1974,
as amended, enacted as section 438 of the General
Education Provisions Act. The accumulation, processing,
and maintenance of student data by the College is limited
to that information, including grades, which is necessary
and relevant to the purposes of the college. Personal data
of students will be used only for the purpose for which it
is collected.
Student
data, whenever possible, shall be collected directly from
the student; every effort will be made to ensure its
accuracy and security. It shall be the express
responsibility of the student to notify the Office of the
Dean of Students of any changes in status. Any student
who initially or subsequently refuses to supply
accurate and complete personal information, as is legally
allowed, may jeopardize their current student status.
Falsification of records with the intent to give untrue
information is a violation of the Longwood College Honor
Code.
The
College shall provide for the confidentiality and security
of official student data and will release student
information only as follows:
| 1. |
Directory
information which may include the student’s
name, birth date, sex, ethnicity, nationality,
local address, permanent address, e-mail address,
telephone number, digitized photo (as appears on
student College ID), parent’s name, major field
of study, classification, participation in
officially- recognized activities and sports,
weight and height of members of athletic teams,
dates of attendance, degrees and awards received,
most recent educational institution attended by
the student, dates of field experience, and other
similar information. A student may inform the
Office of Registration in writing that any or all
directory information may not be released without
prior written consent. A student who desires to
restrict directory information from the public
must complete the Student Directory Information
Restriction form (available in the Registration
Office) at the time of registration for the
current academic year. Forms received after the
last day to add a class for any semester,
including summer, will not become effective until
the following semester. |
| 2. |
To
the students themselves. |
| 3. |
To
parents or a financial institution where financial
support of the student is in evidence as defined
in Section 152 of the IRS Code of 1970. |
| 4. |
To
authorized College personnel (administrative
officers, faculty, or their designees) who have
legitimate educational interests as determined by
the College, such as instruction, advising or
educational research, or in performance of other
duties
promoting necessary functions and
management of the College as approved by
the records access control officer. |
| 5. |
To
a third-party agency as expressly designated in
writing by the student. |
| 6. |
As
required by judicial order or court subpoena, or
as may be required or
permitted by law. |
| 7. |
In
a situation of emergency in which the knowledge of
confidential student information is necessary to
protect the immediate health or safety of a
student or other persons. |
| 8. |
Student
arrest and charge information classified as public
information. |
Under
FERPA, Longwood is not required to provide prior
notification to a student when responding to a Federal
grand jury subpoena or other law enforcement subpoena,
which specifies that the student not be informed of the
existence of the subpoena.
In
cooperation with the State Council of Higher Education in
Virginia and its efforts to support assessment, Longwood
College will provide student transcripts to any public
high school or community college in Virginia, which the
student has previously attended, or to any agency charged
with the responsibility for collecting and/or analyzing
data for the purpose of educational assessment for such a
unit. The receiving agency will be charged with
responsibility for protecting the student's right to
privacy and for appropriate disposition of the records.
Eligible
students are permitted to inspect and review educational
records of which the student is the sole subject. College
policy regarding the inspection and disclosure of
educational records is in compliance with the federal
statute. To obtain a copy of the Family Rights and Privacy
Act of 1974 (Section 438) or a copy of the college’s
policy on student records, contact the Office of
Registration, Longwood College, 201 High Street,
Farmville, VA 23909.
Student
access to all personal records shall be permitted within
45 days of a written request, during normal office hours.
All records shall be available and in a form
comprehensible to the student, except for:
| 1. |
Medical
records which, upon written
authorization, shall be submitted to a
psychologist or physician designated by the
student
|
| 2. |
Confidential
financial statements and records of parents as
excluded by law.
|
| 3. |
Third-party
confidential recommendations when such access
has been waived by the student. Where a waiver
has been given, parents, as well as students,
are excluded from viewing such confidential
information. Students may also obtain copies of
most parts of their records for a nominal fee.
During normal
office hours, the College shall provide an
opportunity, for a student either in person, or
by mail with proper identification, to challenge
information believed to be inaccurate,
incomplete, inappropriate, or misleading. All
personal data challenged by a student shall be
investigated by College officials. Completion of
an investigation shall result in the following
actions:
If
the College concurs with the challenge, the
student’s records shall be amended or purged
as appropriate; all previous record recipients
shall be so notified by the College.
If the investigation
fails to resolve the dispute, the student shall
be permitted to file a statement of not more
than 200 words setting forth the student’s
position.
Copies of the statement
will be supplied, at the student's expense, to
previous and subsequent recipients of the record
in question.
If a student wishes to
make an appeal of the decision, the student may
do so in writing to the President of the
College. |
