Please
note:
In addition to the tuition and fee charges,
special (non-degree-seeking) full and part-time students
will be charged one $5.00 registration fee per
registered semester.
OTHER
FEES
Overload
Tuition:
An overload tuition charge will be assessed, at the per
credit hour rate, for each credit hour greater than 18
for which a student is registered each semester.
Payments for overload credits are due with regular
tuition and fees. If overload credits are added after
pre-registration, payment is due at the time of
registration. A
bill will not be sent for credits added after
pre-registration.
Off-Campus
Tuition and Fees: Additional,
or separate, charges will be assessed to the account of
any student who registers for a Longwood College course
offered at a location away from the Farmville, Virginia
campus. Off-campus
courses are assessed charges for tuition, off-campus
comprehensive fee, and
a registration fee, calculated at a part-time, per
credit hour rate. Off-campus
undergraduate tuition rates are $83.00 per credit hour
(in-state) or $320.00 per credit hour (out-of-state).
The off-campus comprehensive fee is $15.00 per
credit hour, the the off-campus
registration fee is $1.50 per credit hour for all
students.
Course
Fees:
Some academic classes require additional course fees.
These fees will be assessed to all students enrolled in
the class at the end of the add/drop period. Fees
typically range from $5 to $150.
Field
Courses:
Since charges vary for students enrolled in student
teaching, semester rates may be obtained in the Office
of Student Teaching.
Diploma
Fee: A
fee of $25 will be charged for a Bachelor's diploma or a
Master's diploma. This non-refundable fee is payable to
Longwood College at the time application is made for
graduation.
Automobile
Registration:
A fee of $22.50 per semester or $45 per year is charged
for each automobile registered.
A special parking decal is also available for
purchase by student teachers. Parking on campus is
permitted only if the permit issued on payment of this
fee is displayed.
Meals
for Guests: Students
entertaining guests in the College dining hall are
charged the following rates, tax included:
breakfast--$2.90, lunch--$3.95, dinner--$5.25, and
premium dinner--$5.95.
Special
Note:
Any student who has completed an undergraduate degree at
any college or university will be charged graduate
tuition rates unless the student is officially enrolled
in a (second) undergraduate degree program at Longwood
College. Also,
students who audit courses pay the same rates as
students taking courses for credit.
The
fees indicated are estimated for the 2001-2002 academic
year and are subject to change by the Board of Visitors
at any time.
CHANGE
IN POLICY: Due to the rising cost of credit card service
charges, credit cards will no longer be accepted for
tuition and fees. Tuition financing can be handled
through the Monthly Payment Plan.
Classification
as a Virginia Student
Entitlement
to classification as a Virginia student and the
privilege of paying in-state tuition is determined at
the time of admission from information submitted by the
student on the state domiciliary form. This form is
attached to the application for admission, readmission,
or will be sent to the student for completion by the
Office of Admissions. In-state classifications are
determined pursuant to the Code of Virginia.
The College may initiate
a reclassification inquiry at any time after the
occurrence of events or a change in facts gives rise to
a reasonable doubt about the validity of existing
residential classification.
Appeal of the initial
classification or subsequent reclassification requests
should be made to the Dean of Students Office.
Information and appeal forms may be obtained from the
Office of Admissions or the Dean of Students
Office.
Residential
Requirements and Policy:
Longwood
is a residential college and features residence hall
education focusing on student learning and personal
development as part of its distinct academic mission.
Students are, therefore, required to live on
campus.
Exceptions to the residency requirement are as
follows:
1. Living
with parents, or legal guardian, and commuting from home
to classes.
2.
Reaching
age 23 prior to the beginning of the fall semester
(August 1).
3. Applying
and qualifying for the senior privilege (89 credit
hours) by the end of the spring semester (April 30).
4. Enrolling
for less than 12 credit hours (both fall and spring
semesters).
5. Presenting
evidence of marriage.
In
the spring semester there will be deadlines for
requesting exceptions to the residency requirement.
In order to qualify for one of the exceptions
listed above, the student must meet the publicized
deadline as communicated through the Office of Residence
Education and Housing.
Residence Hall Agreements are for the entire
academic year: August
through May. Leases
or other arrangements should be designed and managed
only after exceptions are confirmed.
Part-time
students: A
part-time student is not permitted to live in the
residence hall unless the Vice President for Student
Affairs, in conjunction with the student’s academic
advisor, grants permission.
Any
part-time student given permission to reside in a dorm
will be charged full-time comprehensive, technology, and
student activity fees.
Any unauthorized part-time student, found
living in a residence hall, will be charged full-time
tuition and fees.
Part-time
students approved to reside in a residence hall are
encouraged to contact the Office of Student Accounts for
up-dated balances if they receive a billing statement
that lists only part-time fees.
(In certain instances, a student’s account
balance may, temporarily, reflect only part-time fees
until after the “add/drop” period has ended and the
student’s schedule is known to be stable.)
It is a part-time student’s responsibility to
submit proper payment if the student has been granted
special permission to reside in a dorm.
Failure
to pay the appropriate (full-time) fees, by the semester
due date, could result in the assessment of a late
payment fee.
Part-Time
Commuter Students
Students
taking 12 or more credit hours will be charged full-time
rates. Undergraduate Virginia students taking less than
12 credit hours will be charged tuition at the rate of
$83 per credit hour. Undergraduate non-Virginia students
will be charged tuition at the rate of $320 per credit
hour.
Students
classified as graduate students will be charged tuition
at the rate of $135 per credit hour for Virginia
students and $358 per credit hour for non-Virginia
students.
A
comprehensive fee of $87 per credit hour and a
technology fee of $1.40 per credit hour are charged for
all part-time students not living on-campus and enrolled
for 11 credit hours or less.
Part-time
students are expected to pay all charges at the time of
registration.
Application
and Registration Fees
A
non-refundable application fee of $30 is required of
each undergraduate student making his or her first
application to Longwood College. For each returning
student, an annual, non-refundable $20 registration fee
will be invoiced by the Office of Cashiering and Student
Accounts on or about February 15th, and shall be due on
or about March 15th.
Deposit
For
each new and returning Longwood College student, an
annual tuition deposit (prepayment) is required to
reserve the student’s admission/return to Longwood
College. The
tuition deposit will be invoiced according to the
student’s status:
New & returning commuter students:
$100.00 deposit
New residence hall
students: $400.00
deposit
Returning residence hall
students: $250.00
deposit
For
returning students, the annual tuition deposit will be
invoiced (along with the registration fee) on or about
February 15th, and it shall be due on or about March
15th. Failure to
receive a bill does not waive the requirement for
payment when due.
New
students will be invoiced for the deposit in the letter
of admission from the Longwood College Office of
Admissions.
The
deposit is refundable until June 1st for returning
students, May 1st for new students admitted for the fall
semester, and December 1st for students admitted for the
spring semester. Requests for refunds to new students
must be made in writing to the Longwood College Director
of Admissions. Refunds
to eligible returning students will be processed,
automatically, following the completion of formal
withdrawal procedures.
Deposit
payments made after May 1st (fall), or December 1st
(spring), are non-refundable.
All
students: The
annual tuition deposit must be paid, in full, (along
with the registration fee) before registration for the
following semester’s classes will be allowed.
Financial
aid recipients: In
certain cases, returning students whose institutional
charges are fully
funded by financial aid may
be eligible for a waiver of the annual tuition deposit.
To be eligible for the deposit waiver, the
following conditions must be met:
1.
The student’s current annual institutional
charges must have been fully paid by financial aid
awarded through the Longwood College Office of Financial
Aid. (Outside
scholarships, vocational rehabilitation assistance,
and/or other third party assistance will not qualify the
student for a waiver of the deposit.
Also, partial financial aid will not qualify the
student for a waiver of the deposit.)
2.
The student must have filed his/her next year’s
(annual) Free Application for Federal Student Aid (FAFSA)
on or before the March 1st priority deadline
to file.
To
be considered for a waiver of the deposit, eligible
returning students must apply to the Office of Student
Accounts on or before the deposit due date.
After the deposit due date, no waiver requests
will be considered.
Also,
if a full financial aid recipient is approved for a
waiver of the annual tuition deposit, the annual
registration fee must be paid on or before the deposit
due date before registration for the following
semester’s classes will be allowed.
After the deposit due date, both the annual
tuition deposit and the registration fee must be paid,
in full, before a full financial aid recipient may
register.
Damage
Deposits
Each
student residing in a campus residence hall must pay a
damage/contingency deposit of $100 upon initial
assignment to the residence hall, excluding the summer
term. Subsequently, if the deposit balance falls below
$50 at any time, the student must restore the deposit to
the $100 level. Individual and group damages may be
assessed against the deposit.
In
addition to individual student responsibility for damage
to room accommodations (beyond normal wear), students
will be liable for damages to common areas of their
residence hall when individual responsibility cannot be
determined and assigned. Responsibility for damage will
be determined by the location of the damages and the
nature of the circumstances surrounding the damage.
Charges will be made against the damage deposit of each
student living in the area.
The
deposit balance will be refunded approximately three
months after graduation from Longwood or withdrawal from
the residence hall. The refunded amount will be net of
any outstanding balance owed to the College for tuition
and fees, course fees, library fines, parking fees, or
telecommunication charges. No deposit refunds will be
processed for $10 or less.
Required
Fees:
Tuition
and required fees are charged to all full-time and
part-time students, including student interns, student
teachers, and students earning credit hours for
independent study.
Required fees include:
Activity
Fee
The activity fee is an
administrative fee for student organization cost.
Comprehensive
Fee
The comprehensive fee includes charges for
Athletics, Student Union, Student Health and Counseling
Services, and other services.
Technology
Fee
The technology fee is used for direct technology
support for students. This fee provides student network
support and hardware and software in the academic
computer labs.
Meal
Plans
The Residence Hall Room and Board Agreement spells out
the terms of the meal plans available. Students select
meal plans in the agreement and are permitted to change
their selected meal plan during specific periods of time
as stated in the Residence Hall Room and Board
Agreement. For
additional information, please refer to Longwood
Dining Services, under the section Student
Services, of this catalog.
Billing
and Payment Schedule
The
College bills degree-seeking undergraduate students.
Graduate and non-degree-seeking students are
expected to pay for courses at the time of registration.
However, if a graduate or non-degree-seeking
student has registered during the open registration
period and has not paid for courses at the time of
registration, then the Office of Cashiering and Student
Accounts will generate a bill for the graduate or
non-degree-seeking student.
When this occurs, graduate and non-degree-seeking
students are required to pay all charges by the semester
due date. Please
see Billing
Schedules, below.
Please
note: Revised
bills will not be sent for courses added after the open
registration
deadline. Also,
revised bills will not be sent for changes made to
housing assignments or meal plans after the open
registration
deadline.
Students are responsible for paying (or securing
with adequate financial aid) all calculated charges on,
or before, the semester’s due date.
Students requesting changes after open
registration are encouraged to contact the Office of
Student Accounts for up-dated balances.
Failure
to receive a bill does not waive the requirement for
payment when due.
Billing
Schedules:
First
Semester:
One-half of the annual charges, less any credits, will
be billed on or about July 1st, and shall be due on or
about August 1st. Credit will only be given for
miscellaneous scholarships* if the student provides
Longwood with official notification of the award(s)
prior to Longwood’s scheduled billing dates. Failure
to receive a bill does not waive the requirement for
payment when due.
Second
Semester:
The remaining half of the charges, less any credits,
will be billed on or about December 1st, and shall be
due on or about January 1st. Credit will only be given
for miscellaneous scholarships* if the student provides
Longwood with official notification of the award(s)
prior to Longwood’s scheduled billing dates. Failure
to receive a bill does not waive requirement for payment
when due.
Monthly
Payment Plan:
The College offers a Monthly Payment Plan to students
for the fall and spring semesters as an option for
paying tuition bills. The deadline to apply for the Plan
is on or about May 24th for the fall semester and on or
about October 25th for the spring semester. Payments are
due on the 5th of each month from June through October,
for the fall semester, and from November through March,
for the spring semester. A $50.00 late fee will be
assessed for each late payment. Delinquent payments may
result in the student being dropped from the MPP.
If a student is dropped from the MPP, then
tuition and fee balances will be due in full.
*
Please note:
Unless specific instructions to the contrary are
issued by the awarding agencies, all miscellaneous
scholarships will be evenly divided between the fall and
spring semesters. (Miscellaneous
scholarships are scholarships awarded to students by
high schools or other agencies independent of Longwood
College.)
Late
Payment Fees
A
late payment fee of $50 will be assessed to each student
account not paid in full, or secured by Financial Aid,
on or before the due date. Additionally, any account
with an outstanding balance following the last day to
drop a class for the academic term may be charged a
second $50 late fee.
Failure
to receive a bill does not waive the requirement for
payment when due and will not prevent the application of
late fee(s).
Late
Registration Fee
The
Office of Registration will assess a charge of $50 to
the account of any student registering during the late
registration period who was academically eligible to
register during open registration.
Failure to register during the open registration
period due to the presence of unresolved hold flags will
not prevent the assessment of a late registration fee.
Cancellation
Policy for Unpaid Student Accounts
Any
student account with an unpaid balance not secured by a
payment plan and/or financial aid will be subject to
cancellation of course schedules. If a student is
administratively withdrawn for non-payment of tuition
and fees, the student will continue to owe Longwood
College according to the schedule listed under the
section Refunds
and Charges. If a student is administratively
withdrawn for non-payment of tuition and fees, and
wishes to be reinstated, he/she must pay a reinstatement
fee of $50 in addition to any outstanding charges.
Arrangements must be made with the Office of
Registration and professors to authorize reinstatement,
and payment, in full, must be made to the Office of
Cashiering.
No credit for college
work will be given to any student for a diploma, a
teacher's certificate, or for transfer purposes until
all financial obligations to the College have been paid
or secured to the satisfaction of the College. This will
also prevent future registration, release of
transcripts, and adding or dropping of classes.
Notice
of Fees and Charges on Unpaid Tuition and Fee Balances
The
public is hereby placed upon notice that failure to pay
in full at the time services are rendered or when billed
may result in the imposition of interest at the rate of
10 percent per month on the unpaid balance. If the
matter is referred for collection to an attorney or to a
collection agency, the debtor may then be liable for
attorney’s fees and/or additional collection fees of
up to 50 percent of the then unpaid balance. Returned
checks will incur a handling fee of $25. Requesting or
accepting services will be deemed to be acceptance of
these terms.
The
student is responsible for all charges assessed
regardless of any arrangements or agreements made with
other parties.
Notice
of Policies and Charges on Unpaid Telephone Accounts
Students
are responsible for the security of their authorization
code, and will be liable for any charges made with their
code. All students are required to pay telephone
accounts within 30 days of the billing date. Failure to
pay within 45 days of the billing date will result in a
hold flag being placed on the student's record. This
will prevent registration, adding or dropping of
classes, and processing of transcripts. The student's
authorization code will also be deactivated, preventing
any additional long distance calls. Returned checks will
incur a handling fee of $25.00. If the matter is
referred for collection to an attorney or to a
collection agency, then the debtor will be liable for
attorney's fees and/or additional collection fees of up
to 50 percent of the then unpaid balance. Requesting or
accepting services will be deemed to be acceptance of
these terms.
Hold
Flags, Future Registrations, and Release of Transcripts
Hold
flags will be placed on student accounts having past-due
financial obligations and may be placed on student
accounts for a variety of other reasons (ex. transcripts
incomplete, missing health form, degree-application
delinquent). "Registration hold flags" are
blocks that prevent future registrations and/or changes
to existing course schedules. "Transcript hold
flags" are blocks that prevent the release of
transcripts to the student or any third party (school,
employer, etc.). Once applied, financial hold flags
(registration and transcript) may be cleared only by
paying, in full, all previously incurred college
expenses. For more information regarding the removal of
non-financial hold flags, students are encouraged to
contact the department that posted the hold flag.
Withdrawal
Policies and Procedures for Students Withdrawing from
Individual Courses
To
receive a partial refund or credit of semester charges,
a student must drop individual courses within the
official semester “add / drop” period.
After the last day to drop a course, no refunds
or credits will be issued to students who withdraw
(without academic penalty) from individual courses.
For additional information concerning withdrawing
without academic penalty, please refer to Withdrawal
Policy, under the section Academic
Regulations, of this catalog.
Withdrawal
Policies and Procedures for Students Withdrawing from
the College
Once
a student has registered or otherwise been assigned
classes for any semester, he/she must officially
withdraw from the College before the first day of the
academic semester to prevent tuition and fee charges.
Students withdrawing from the College on the first day
of the academic semester, or later, will be charged as
stated under the section Refunds
and Charges.
Withdrawal
is not considered official unless a formal withdrawal is
processed in the Academic Dean’s Office of the
student’s major. Undeclared and special students
should report to the Dean of Liberal Arts and Sciences.
A student’s failure to attend classes will not fulfill
the requirements for withdrawal and will not release a
student's financial obligation to pay for registered
credit hours.
All
students: Please
note that separate academic withdrawal policies exist in
addition to financial withdrawal policies. For
additional information, please refer to Withdrawal
Policy, under the section Academic
Regulations, of this Catalog.
Financial
aid recipients: For
additional information concerning withdrawal and its
impact upon your financial aid, please refer to Financial
Aid, within this section, of the catalog.
Refunds
and Charges
Refunds
and Charges will vary according to a student’s status
and according to the type of course(s) for which a
student is registered.
Students withdrawing from the College should
refer to the appropriate Refunds
and Charges section, below.
Refunds
and Charges for Full-Time Students Registered for
On-Campus Classes and Withdrawing from the College
Official
notification of withdrawal must be processed prior to
any consideration for a refund or adjustment to charges.
This notification must be made to the respective
academic dean’s office, and should, if at all
possible, be made in person or in writing. Failure to
formally withdraw will result in no consideration for
account adjustments. For students who complete formal
withdrawal notification, refunds/credits will be based
upon the effective date of withdrawal.
The
following charges and refunds will be made to students
withdrawing from college:
1.
A full-time student withdrawing during the first
5 days of the academic semester will be refunded 100
percent of total charges* less a $250 withdrawal fee.
2.
A full-time student withdrawing during the first
25 percent of the academic semester will be refunded 50
percent of total charges*.
3.
A full-time student withdrawing during the period
from 26 percent to 50 percent of the academic semester
will be refunded 25 percent of total charges*.
4.
After 50 percent of the academic semester, no
refunds will be made.
Exceptions:
In unusual circumstances, refunds beyond the above
schedule may be recommended to the Vice President for
Finance, by the Vice President for Student Affairs, for
students who leave the College "for reasons beyond
the student's control," such as for a verified
incapacitation, illness, injury, or military reservist
called to active duty. Enforced withdrawals, such as
disciplinary suspension, do not involve refunds beyond
the above schedule.
The refund policy may
vary in accordance with federal regulations.
Please
note: Financial
aid recipients should also reference Financial Aid,
within this section of the catalog.
Refunds
and Charges for Part-Time Students Registered for
On-Campus Classes and Withdrawing from the College
The
following charges and refunds will be made to part-time
students withdrawing from the College:
1.
A part-time student withdrawing from the College
or dropping all his/her classes during the first 5 days
of the academic semester will be refunded all* but one
in-state credit hour of tuition.
2.
A part-time student withdrawing during the first
25 percent of the academic semester will be refunded 50
percent of total charges* with a minimum charge of one
in-state credit hour of tuition.
3.
A part-time student withdrawing during the period
from 26 percent to 50 percent of the academic semester
will be refunded 25 percent of total charges* with a
minimum charge of one in-state credit hour of tuition.
4.
After 50 percent of the academic semester, no
refunds will be made.
*
Please note:
After the start of the academic semester, no
adjustments will be made to charges for:
late fees, early arrival fees, and/or
registration fees.
Also, for withdrawals occurring after the last
day to drop a class, no adjustments will be made to
charges for course fees.
Official
notification of withdrawal must be processed before any
reduction in charges or refunds will be made.
A student may officially withdraw by contacting
the Academic Dean’s Office of his/her major.
Please
note: Financial
aid recipients should also reference Financial
Aid, within this section of the catalog.
Refunds
and Charges for Students Registered for Off-Campus and
Continuing Education Center Classes
The
following charges and refunds will be made to students
withdrawing from off-campus classes:
1.
Students who withdraw before the first class
meeting will be refunded all tuition less a $25
withdrawal fee and a registration fee ($1.50 per credit
hour). (This does not apply to classes where
registration is held at the first class meeting.)
Students must submit a letter of withdrawal
postmarked prior to the first class meeting.
See either graduate or undergraduate below for
instructions.
2.
Students who withdraw before the second class
meeting will be refunded all tuition less the charge for
one credit hour and the registration fee. Students must
submit a letter of withdrawal prior to the second class
meeting (students may not attend the second class
meeting). The letter must be postmarked on, or before,
the day of the second class meeting.
See either graduate or undergraduate below.
3. After
the second class, no refunds will be made except in
extenuating circumstances.
In unusual circumstances, refunds beyond the
above schedule may be recommended to the Vice President
of Administration and Finance by the Director of
Graduate Studies or the Assistant Vice President for
Academic Affairs.
GRADUATE
STUDENTS:
South
Boston Continuing Education Center (CEC)
- Requests for withdrawals from off-campus classes must
be submitted to the Program Coordinator of the CEC and
will be forwarded for final approval to the Director of
Graduate Studies. Correspondence
should be addressed to:
Program
Coordinator, Continuing Education Center
P. O. Box 739
South Boston, Virginia 24592
Other
Off-Campus Locations
– Requests for withdrawals from off-campus classes
must be submitted to the appropriate Dean and will be
forwarded for approval to the Director of Graduate
Studies.
UNDERGRADUATE
STUDENTS:
South
Boston Continuing Education Center (CEC) and Other
Off-Campus Locations
– Requests for withdrawals must be submitted to the
appropriate Dean and then forwarded for final approval
to the Assistant Vice President for Academic Affairs.
Please
note: Financial
aid recipients should also reference Financial Aid,
within this section of the catalog.
Refunds
Refund
checks will be issued in the name of the enrolled
student, regardless of who originally made the payment.
This policy may not apply if federal, state,
and/or local regulations require the return of funds to
financial aid programs or to scholarship awarding
agencies.
For
account overpayments created by federal financial aid
awards, refunds will be issued, automatically, following
the application of the federal funds that created the
credit balance. For
account overpayments created by student, state, and/or
local funds, refunds will be issued only after the
student submits a written refund request to the Office
of Student Accounts.
If no written refund request is issued,
non-federal account credits will apply to future
charges, unless the student graduates or leaves the
College.
Minimum
Refund Policy
Due
to the high cost of processing refunds, no refund checks
will be issued for $10 or less.
Special
Cost Waivers for Children of War Casualties
Children
between the ages of 16 and 25, either of whose parents
was killed in action, is missing in action or a prisoner
of war in any armed conflict, or is or may hereafter
become totally disabled due to service subsequent to
December 6, 1941, while serving in the army, navy,
marine corps, air force, or coast guard of the United
States, are eligible for free tuition and institutional
charges (excluding room and board) at any educational or
training institution of collegiate or secondary grade in
the Commonwealth of Virginia if approved by the Director
of the Division of War Veterans' Claims with the
following stipulations:
1.
Parent was a citizen of Virginia at the time of
such service.
2.
Parent is, and has been, a citizen of Virginia
for at least ten years immediately prior to the date on
which the application was submitted by or on behalf of
such child for admission to any educational or training
institution of collegiate or secondary grade in this
Commonwealth.
3.
If parent is deceased, was a citizen of Virginia
on the date of his or her death, and had been a citizen
of Virginia for at least 10 years immediately prior to
his or her death.
Eligibility
for these benefits is established by the Director of War
Veterans' Claims, Richmond, VA 23216.
Students who consider themselves eligible should
contact the Director or may seek assistance from the
Director of Admissions at Longwood. Verification of
eligibility must be on file with the Office of
Cashiering and Student Accounts before the first day of
classes each semester. Please note that the waiver of
tuition and fees does not include a waiver of charges
for room and board. Room and board should be paid on, or
before, the payment due date for each semester.
Senior
Citizens Higher Education Act
Senior
citizens aged 60 or over, with a Federal taxable income
of less than $10,000 per year, and who have lived in
Virginia for one year, can enroll in credit courses free
of tuition, provided they meet the admissions standards
of the college and space is available. Any senior
citizen aged 60 or over can enroll in a non-credit
course or audit a credit course free of tuition,
regardless of taxable income, provided space is
available. The senior citizen is obligated to pay fees
established for the purpose of paying for course
materials, such as laboratory fees. A maximum of three
courses may be taken per semester.
Approval to register for
classes under the Senior Citizens Higher Education Act
may be obtained in the Office of Student Accounts,
Lancaster 344.
