As you prepare to work your way through the online form to reserve your event, there are a few things to keep in mind...
To help you plan your event, please check the University Events Calendar. This online calendar gives you a snapshot of events scheduled on campus and can help you avoid conflicts with other major University events.
As you write the description of the event, please be as descriptive as you can. Please do not simply repeat the event title. It is from this description that an event type will be chosen by the Conference and Event Services staff.
Use only if your event requires more than one room, i.e. breakout groups.
This refers to scheduling additional dates for the same type event, i.e. monthly staff meetings. Please list exact dates of subsequent events rather than simply saying "once a month" or "annual."
If you are having a speaker at your event, you may want to consider the following items:
When you request AV and Technology equipment, the Conference and Event Services office will schedule and notify the appropriate personnel through the written confirmation, but you will need to:
If you are having an event in an empty room [one of the ABC rooms in Lankford], you will want to think about the setup and consider requesting:
If you are having a non-athletic event in Lancer or Iler Gym, you need to consider the following:
All food and beverages served on University property must be provided by ARAMARK Dining Services. ARAMARK is the only caterer permitted to serve on campus.
If the attendees to your event are arriving from off-campus, you will need to request parking. The Parking Services Office can assign parking spaces.
If you are having a third party provide music for your event, find out if they will be bringing their own sound equipment. If they are not, be sure to find out exactly what they will need so that you can request the proper resources on your original reservation request.
Example: If a DJ is playing at your event, what are the electrical needs? Do they need a table?
When your event is finished, please be considerate of the next group using the space: