|
Satisfactory Academic Progress |
|
Longwood University Office of Financial Aid |
Federal student aid regulations require all educational institutions administering funds to ensure that financial aid recipients are making satisfactory academic progress toward their educational objectives. The regulations apply to all students receiving Federal, State, and Institutional financial aid funds. Questions regarding this policy should be directed to a staff member in the Office of Financial Aid. Satisfactory Academic Progress for financial aid has been defined as follows:
A. Maintenance of a minimum Longwood University cumulative grade point average.
1. For undergraduates, freshmen (students with less than 25 total credit hours earned) must have at least a 1.80 cumulative Longwood GPA. For all other students, at least a 2.00 cumulative Longwood GPA is required.
2. For graduate students, at least a 3.00 cumulative Longwood GPA is required.
B. Attainment of at
least a 75% completion rate towards educational objective for hours attempted at
Longwood University.
Students must complete and pass at least 75% of all hours attempted at Longwood
University. A student’s completion rate is calculated by dividing hours earned
by hours attempted. Grades of F, W, I, and repeated courses count as hours
attempted. Transfer hours are not included in this calculation.
C. Normal Completion Time
Undergraduate students will be eligible for financial aid for a maximum of 180 attempted credit hours. Transfer hours are included in the total number of credit hours attempted.
Graduate students will be eligible for financial aid for a maximum of 45 attempted credit hours. Transfer hours are included in the total number of hours attempted.
A. Satisfactory Academic Progress will be monitored at the conclusion of each academic year (May). To be making satisfactory academic progress a student must maintain the required cumulative grade point average, attain at least a 75% completion rate, and not exceed the normal completion time.
B. Students failing to maintain satisfactory academic progress at the end of the spring semester will be placed on Financial Aid Suspension beginning with the following fall semester. Such status will make students ineligible for financial aid until such time as the satisfactory academic progress requirements are met or the student is granted an appeal.
During the period of Financial Aid Suspension, students may (unless placed on Academic Suspension) attend Longwood University without financial aid. It will be the student’s responsibility to secure other financial resources during this period.
A student who is placed on Financial Aid Suspension may appeal the denial of financial aid. The appeal must be made by submitting a Satisfactory Academic Progress Appeal Form (http://www.longwood.edu/ ; click on ‘financial aid’; click on ‘forms’) to the Office of Financial Aid no later than one week prior to the first day of classes. Only one appeal per semester will be accepted. The appeal will be directed to the Appeals Committee whose decision will be final. The decision will be based on demonstration of one of the following situations:
1. Error of fact;
2. Mitigating circumstances.
If the appeal is granted, financial aid will be continued as long as appeal conditions are met each term or until Satisfactory Academic Progress standards are met. The student will be advised in writing of the action on the appeal. If accepted, appeal conditions will be outlined in this letter.
Financial Aid Withdrawal Policy
It is the responsibility of any student wishing to withdraw from Longwood to initiate the official withdrawal process with the University. Students wishing to withdraw from Longwood University should contact the Dean’s Office of their respective major to initiate the university withdrawal process. Undeclared students and special undergraduate students should report to the Dean of Liberal Arts and Sciences. The complete Withdrawal Policy may be found in the Longwood University Catalog.
A. Students receiving all “F’s” at the end of an enrollment period will be assumed to have unofficially withdrawn from the University unless Longwood can document that the student completed the aid period. Students who are found not to have completed the period will have their aid packages reduced by 50%. The student will be obligated to pay any resulting unpaid charges.