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Graduate Student Professional Travel Grants
Attending and participating in professional conferences is a very important part of any career. As a graduate student, you are eligible for reduced conference registration rates and you are at a perfect time in your career to experience the networking, knowledge sharing, and overall exhilaration a state or national conference in your field provides. The Graduate College would like to help you attend.
For the 2013-2014 academic year, the College of Graduate and Professional Studies will fund travel grants to any graduate students admitted to one of Longwood’s graduate programs (endorsement programs are included) in the following amounts:
In-state conferences: up to $250.00 to cover conference registration and hotel (the grant will not cover meals, travel, or other expenses)
Out-of-state conferences: up to $500.00 to cover conference registration, hotel, and flight or mileage to get to and from the conference (the grant will not cover meals or other expenses)
Multiple conferences: Funding for two conferences per student may be available if that student is presenting or receiving an award at one or both, dependent on availability of funds.
How to Request a Travel Grant:
- Complete the Request for Conference Travel form by clicking on this link REQUEST
- An email response will be sent to you and your advisor, letting you know if your travel has been approved.
- At least 3 weeks before you travel, contact Mrs. Katie Manis in the Graduate & Professional Studies office (email@example.com or x2707) to complete an RTA (Request for Travel Authorization). Travel without an approved RTA will not be reimbursed.
- When you are at the conference be sure to get a photo of yourself while there (see #6 below). Keep the original copy of your hotel and registration receipt. If you are flying, keep a copy of your flight payment and itinerary confirmation.
- No more than 1 week after you return from your trip, meet with Mrs. Katie Manis again to complete and sign a TER (Travel Expense Reimbursement) form. You will need all of your receipts at this time. Travel reimbursement is subject to approval by the Longwood Accounts Payable department after they review your TER.
- Photo and Reflection: Graduate students who receive a professional travel grant are asked to submit a photo of themselves at the conference (and/or presenting if applicable) and to provide a one or two paragraph reflection upon returning. The reflection should include a few highlights from the conference that you found most useful to your studies and/or career. It should also include one or two benefits you felt you gained by attending. Please email the photo and reflection to firstname.lastname@example.org before your second meeting with Mrs. Manis OR bring them with you on a jump drive and she will download them. Reimbursements won’t be processed without these two items.
We will post the photo and a few sentences from your reflection on the Graduate Studies website so everyone can see the professional involvement of our graduate students.
You must be a graduate student admitted to a program to be eligible for this travel grant.
Students are responsible for any charges incurred prior to travel if the trip is not made. This includes nonrefundable registration fees, cancelled flight fees, and hotel charges.
There is a limited budget for Graduate Student Professional Travel Grants. Grants will not be awarded once that budget has been exhausted.
Longwood Graduate Student Selected to Attend Four Day Leadership Institute
American Library Association Leadership Institute
Itasca, Illinois: Aug 12-15, 2013
Lori Donovan earned her Master's degree from Longwood University in 2005 with a concentration in School Library Media and returned to Longwood for a second Master's program in Educational Leadership last Spring. She is currently pursuing an endorsement in Educational Leadership while she continues her position as Instructional Specialist in Library Services for Chesterfield County Public Schools. Combining all her experiences and graduate coursework, Lori was one of only 40 selected from a pool of 300 applicants to attend the American Library Association's inaugural leadership institute this past summer. She shared that the ALA Leadership Institute was an amazing experience of four intense, hands-on days delving into qualities of leadership and how to apply that in various professions. Lori attended with 39 other librarians who came together from all over the country and Canada. They represented positions from school, public, academic, and special libraries and found that no matter what library they were in, they had many of the same issues and concerns. The group will remain connected through an email list-serv and a Facebook page they created.