Please note: you must request a travel grant at least 3-4 weeks BEFORE you travel.
Attending and participating in professional conferences is a very important part of any career. As a graduate student, you are eligible for reduced conference registration rates and you are at a perfect time in your career to experience the networking, knowledge sharing, and overall exhilaration a state or national conference in your field provides. The Graduate College would like to help you attend.
Each academic year, the College of Graduate and Professional Studies will fund travel grants to any graduate students admitted to one of Longwood’s graduate programs (endorsement programs are included) in the following amounts:
In-state conferences: up to $250.00 to cover conference registration and hotel (the grant will not cover meals, travel, or other expenses). When a program has more than 10 students traveling to any single conference, adjustments to this grant amount may be made.
Out-of-state conferences: up to $500.00 to cover conference registration, hotel, and flight or mileage to and from the conference (the grant will not cover meals or other expenses). This grant is only for students presenting, receiving an award, or working at the conference.
Multiple conferences: Funding for two conferences per student may be available if that student is presenting or receiving an award at one or both, depending on availability of funds.
How to Request a Travel Grant:
- At least 3-4 weeks BEFORE you travel, complete the Request for Conference Travel form at this link: REQUEST
- An email response will be sent to you and your advisor, letting you know if your travel has been approved.
- Once approved, review this form (pdf) outlining the steps you'll need to follow before, during, and after your trip. Print or save a copy for your reference.
Photo and Reflection:
Graduate students who receive a professional travel grant are asked to submit a photo of themselves at the conference (and/or presenting if applicable) and to write a one-paragraph reflection upon returning. The reflection should include a few highlights from the conference that you found most useful to your studies and/or career. It should also include one or two benefits you felt you gained by attending.
Once you are approved to travel, you will be added as a contributor to our Grad Travel blog. Upon returning from the conference, upload your conference photo and reflection on the blog. Please visit this link for FAQs on creating blog posts.
You must be a graduate student admitted to a program to be eligible for this travel grant.
Students are responsible for any charges incurred prior to travel if the trip is not made. This includes nonrefundable registration fees, cancelled flight fees, and hotel charges.
There is a limited budget for Graduate Student Professional Travel Grants. Grants will not be awarded once that budget has been exhausted.