The fees indicated are estimated for the 2001-2002 academic year and are subject to change by the Board of Visitors at any time.

Semester Fees and Expenses for Full-Time, On-Campus, Graduate Students (12-18 credit hours) Not Living in Residence Halls:
 

	Virginia Students	Non-Virginia Students
Tuition	$1,620.00	$4,296.00
Comprehensive Fee	1,039.00	1,039.00
Activity Fee	68.00	68.00
Technology Fee	21.00	21.00
Total	$2,748.00	$5,424.00

Fees and Expenses for Part-Time, On-Campus, Graduate Students (Less than 12 credit hours):

Charges per credit hour:

	Virginia Students	Non-Virginia Students
Tuition	$135.00	$358.00
Comprehensive Fee	87.00	87.00
Activity Fee	N/A	N/A
Technology Fee	1.40	1.40
Total	$223.40	$446.40

Please note: In addition to the tuition and fee charges, special (non-degree seeking) full and part-time, on-campus students will be charged one $5.00 registration fee.

Fees and Expenses for Off-Campus Graduate Students (Any number of credit hours):

Additional, or separate, charges will be assessed to the account of any student who registers for a Longwood College course offered on location away from the Farmville, Virginia campus.

Charges per credit hour:

	Virginia Students	Non-Virginia Students
Tuition	$135.00	$358.00
Comprehensive Fee	15.00	15.00
Activity Fee	N/A	N/A
Off-Campus Registration Fee	1.50	1.50
Total	$151.50	$374.50

Please Note: Payment must be made at time of registration.  Students registering for courses offered at off-campus locations should reference the publication CEC Class Offerings for additional information concerning off-campus policies and procedures.  Also, students may contact the Continuing Education Center of Southern Virginia (CEC) in South Boston for more detailed information concerning off-campus courses.

CLASSIFICATION AS A VIRGINIA STUDENT

Entitlement to classification as a Virginia student and the privilege of paying in-state tuition is determined at the time of admission from information submitted by the student on the state domiciliary form. This form is attached to the application for admission, readmission, or will be sent to the student for completion by the Office of Admissions. In-state classifications are determined pursuant to the Code of Virginia.
The College may initiate a reclassification inquiry at any time after the occurrence of events or a change in facts gives rise to a reasonable doubt about the validity of existing residential classification.
Appeal of the initial classification or subsequent reclassification requests should be made to the Dean of Students Office. Information and appeal forms may be obtained from the Office of Admissions or the Dean of Students Office.

FULL-TIME / PART-TIME STATUS

Graduate students taking 12 or more (on-campus) credit hours will be charged full-time rates.  For the purpose of assessing tuition and required fees, twelve semester hours constitutes a full-time student load.
For all purposes other than the assessment of tuition and required fees, nine semester hours constitutes a full-time graduate student load.  A student should contact his/her advisor to determine if sufficient course work will be offered during the regular session prior to committing to full-time graduate work.
Graduate commuter students taking less than 12 credit hours will be charged the part-time per-credit-hour rates listed under the section Fees and Expenses for Part-Time Graduate Students.  Residential graduate students taking less than 12 credit hours should reference the section INFORMATION CONCERNING ON-CAMPUS RESIDENCY for information concerning required fees.

OTHER FEES

Overload Tuition: An overload tuition charge will be assessed, at the per credit hour rate, for each credit hour greater than 18 for which a student is registered each semester. Payments for overload credits are due with regular tuition and fees. If overload credits are added after pre-registration, payment is due at the time of registration. A bill will not be sent for credits added after pre-registration.

Course Fees: Some academic classes require additional course fees. These fees will be assessed to all students enrolled in the class at the end of the add/drop period. Fees typically range from $5 to $150.

Comprehensive Exam Fee:  A fee of $35.00 will be charged to graduate students who take a comprehensive exam as a requirement for their graduate degree.

Re-examination Fee: A charge of $25.00 will be made for the one (comprehensive) re-examination permitted each graduate student.

Diploma Fee: A fee of $25 will be charged for a Master's diploma. This non-refundable fee is payable to Longwood College at the time application is made for graduation.

Thesis Binding Fee:  A fee of $27.00 will be charged for binding of the Master’s thesis.  This non-refundable fee is payable to the Library at the time the thesis is bound.

Automobile Registration: A fee of $22.50 per semester or $45 per year is charged for each automobile registered.  Parking on campus is permitted only if the permit issued on payment of this fee is displayed.

Special Note: Any student who has completed an undergraduate degree at any college or university will be charged graduate tuition rates unless the student is officially enrolled in a (second) undergraduate degree program at Longwood College. Also, students who audit courses pay the same rates as students taking courses for credit.
The fees indicated are estimated for the 2001-2002 academic year and are subject to change by the Board of Visitors at any time.

CHANGE IN POLICY: Due to the rising cost of credit card service charges, credit cards will no longer be accepted for tuition and fees. Tuition financing can be handled through the Monthly Payment Plan.

INFORMATION CONCERNING ON-CAMPUS RESIDENCY

Residential (on-campus) housing is not guaranteed to graduate students.  However, if dormitory space is available, then special consideration may be made to offer very limited housing to graduate students.   Graduate students wishing to apply for limited housing should contact the Office of Residence Education and Housing for information concerning the availability of on-campus housing, the application process, and damage deposit requirements. Also, additional information concerning damage deposits may be found in the Longwood College Undergraduate Catalog or may be obtained from the Office of Student Accounts.

Please note: Any student (graduate or undergraduate, full or part-time) residing in a dorm will be charged full-time comprehensive, technology, and student activity fees.

Graduate students pre-registered for less than 12 credit hours and approved to reside in a residence hall are encouraged to contact the Office of Student Accounts for up-dated balances if they receive a billing statement that lists only part-time fees.  (In certain instances, a student’s account balance may, temporarily, reflect only part-time fees until after the "add/drop" period has ended and the student’s schedule is known to be stable.)  It is a part-time student’s responsibility to submit proper payment if the student has been granted special permission to reside in a dorm. Failure to pay the appropriate (full-time) fees, by the semester due date, could result in the assessment of a late payment fee.

APPLICATION FEES

A non-refundable application fee of $30.00 is required of each graduate student making an application to Longwood College.

TUITION DEPOSITS / INTENT TO ENROLL FEES

For each entering (accepted) graduate student, a $50.00 tuition deposit is required as an indication of commitment to attend Longwood College. New students will be invoiced for the deposit in a letter of admission from the Office of Graduate Studies. Deposit payments should be paid to the Longwood College Office of Cashiering.
 Deposits are refundable provided a written withdrawal/refund request is issued to the Office of Graduate Studies prior to the dates listed below. Paid deposits will be credited to tuition charges for students who enroll in Longwood College courses within two semesters (or summer sessions) following the admission offer and acceptance. After two semesters (or summer sessions) of non-attendance, tuition deposits will be forfeited.
 

REQUIRED FEES:

Tuition and required fees are charged to all full-time and part-time, graduate and undergraduate students, including student interns, student teachers, and students earning credit hours for independent study.  Required fees include:

Activity Fee

The activity fee is an administrative fee for student organization cost.

Comprehensive Fee

The comprehensive fee includes charges for Athletics, Student Union, Student Health and Counseling Services, and other services.

Technology Fee

 The technology fee is used for direct technology support for students. This fee provides student network support and hardware and software in the academic computer labs.

BILLING AND PAYMENT SCHEDULE

Graduate and non-degree-seeking students are expected to pay for courses at the time of registration.  However, if a graduate or non-degree-seeking student has registered during the undergraduate open registration period and has not paid for courses at the time of registration, then the Office of Cashiering and Student Accounts will generate a bill for the graduate or non-degree-seeking student. When this occurs, graduate and non-degree-seeking students are required to pay all charges by the semester due date for undergraduate tuition and fees. Please see Billing Schedules, below.

Please note: Graduate students (who are billed along with degree-seeking undergraduate students) will not be sent revised bills for courses added after the open registration deadline.  Also, if applicable, revised bills will not be sent for changes made to housing assignments or meal plans after the open registration deadline. Students are responsible for paying (or securing with adequate financial aid) all calculated charges on, or before, the semester’s due date. Students requesting changes after the open registration deadline are encouraged to contact the Office of Student Accounts for up-dated balances. Failure to receive a bill does not waive the requirement for payment when due.

Billing Schedules (for Degree-Seeking Undergraduate Students and Pre-registered Students, Only):

First Semester:  For the fall semester, degree-seeking undergraduates (and pre-registered graduate students with unpaid charges) will be billed on or about July 1st, and payment will be due on or about August 1st.  Credit will only be given for third party tuition assistance* if the student provides Longwood with an approved "authorization to bill the employer" prior to Longwood’s scheduled billing dates. Failure to receive a bill does not waive the requirement for payment when due.

Second Semester:  For the spring semester, degree-seeking undergraduates (and pre-registered graduate students with unpaid charges) will be billed on or about December 1st, and payment will be due on or about January 1st. Credit will only be given for third party tuition assistance* if the student provides Longwood with an approved "authorization to bill the employer" prior to Longwood’s scheduled billing dates. Failure to receive a bill does not waive requirement for payment when due.
Monthly Payment Plan: The College offers a Monthly Payment Plan to students for the fall and spring semesters as an option for paying tuition bills. The deadline to apply for the Plan is on or about May 24th for the fall semester and on or about October 25th for the spring semester. Payments are due on the 5th of each month from June through October, for the fall semester, and from November through March, for the spring semester. A $50.00 late fee will be assessed for each late payment. Delinquent payments may result in the student being dropped from the MPP. If a student is dropped from the MPP, then tuition and fee balances will be due in full.

*Please note: Longwood College will give credit for a tuition assistance authorized by a school or other employer only if the employer guarantees to make payment directly to Longwood College.  Longwood College will not delay the due date for payment if tuition assistance is paid directly to the student (reimbursement basis), or if payment is contingent upon the student’s successful completion of the class.  In all cases, students are responsible for delivering approved "tuition assistance authorization forms" (at the time of registration) to the Longwood College Office of Student Accounts, and students are responsible for paying (at the time of registration) all amounts not guaranteed by the authorization.

LATE PAYMENT FEES

A late payment fee of $50 will be assessed to each student account not paid in full, or fully-secured by Financial Aid, on or before the due date. Additionally, any account with an outstanding balance following the last day to drop a class for the academic term may be charged a second $50 late fee. Failure to receive a bill does not waive the requirement for payment when due and will not prevent the application of late fee(s).

LATE REGISTRATION FEES

For each off-campus course registration requested after the open registration deadline, a $30.00 late registration fee will be assessed. For specific information regarding open registration deadlines for off-campus courses, students are encouraged to contact the Continuing Education Center of Southern Virginia (CEC).  As a general reference, open registration ends two weeks prior to the first class meeting for each course. Failure to register during the open registration period due to the presence of unresolved hold flags will not prevent the assessment of late registration fees.

CANCELLATION POLICY FOR UNPAID STUDENT ACCOUNTS

Any student account with an unpaid balance not secured by a payment plan and/or financial aid will be subject to cancellation of course schedules. If a student is administratively withdrawn for non-payment of tuition and fees, the student will continue to owe Longwood College according to the schedule listed under the section REFUNDS AND CHARGES. If a student is administratively withdrawn for non-payment of tuition and fees, and wishes to be reinstated, he/she must pay a reinstatement fee of $50 in addition to any outstanding charges.  Arrangements must be made with the Office of Registration and professors to authorize reinstatement, and payment, in full, must be made to the Office of Cashiering.
 No credit for college work will be given to any student for a diploma, a teacher's license, or for transfer purposes until all financial obligations to the College have been paid or secured to the satisfaction of the College. This will also prevent future registration, release of transcripts, and adding or dropping of classes.

NOTICE OF FEES AND CHARGES ON UNPAID TUITION AND FEE BALANCES

The public is hereby placed upon notice that failure to pay in full at the time services are rendered or when billed may result in the imposition of interest at the rate of 10 percent per month on the unpaid balance. If the matter is referred for collection to an attorney or to a collection agency, the debtor may then be liable for attorney’s fees and/or additional collection fees of up to 50 percent of the then unpaid balance. Returned checks will incur a handling fee of $25. Requesting or accepting services will be deemed to be acceptance of these terms.
 The student is responsible for all charges assessed regardless of any arrangements or agreements made with other parties.

NOTICE OF POLICIES AND CHARGES ON UNPAID TELEPHONE ACCOUNTS

Students are responsible for the security of their authorization code, and will be liable for any charges made with their code. All students are required to pay telephone accounts within 30 days of the billing date. Failure to pay within 45 days of the billing date will result in a hold flag being placed on the student's record. This will prevent registration, adding or dropping of classes, and processing of transcripts. The student's authorization code will also be deactivated, preventing any additional long distance calls. Returned checks will incur a handling fee of $25.00. If the matter is referred for collection to an attorney or to a collection agency, then the debtor will be liable for attorney's fees and/or additional collection fees of up to 50 percent of the then unpaid balance. Requesting or accepting services will be deemed to be acceptance of these terms.

HOLD FLAGS, FUTURE REGISTRATIONS, AND RELEASE OF TRANSCRIPTS

Hold flags will be placed on student accounts having past-due financial obligations and may be placed on student accounts for a variety of other reasons (ex. transcripts incomplete, missing health form, degree-application delinquent). "Registration hold flags" are blocks that prevent future registrations and/or changes to existing course schedules. "Transcript hold flags" are blocks that prevent the release of transcripts to the student or any third party (school, employer, etc). Once applied, financial hold flags (registration and transcript) may be cleared only by paying, in full, all previously incurred college expenses.  For more information regarding the removal of non-financial hold flags, students are encouraged to contact the department(s) that posted the hold flag(s).

WITHDRAWAL POLICIES AND PROCEDURES FOR STUDENTS WITHDRAWING FROM INDIVIDUAL COURSES

To receive a partial refund or credit of semester charges, a student must drop individual courses within the official semester "add / drop" period.  After the last day to drop a course, no refunds or credits will be issued to students who withdraw (without academic penalty) from individual courses. Failure to drop courses during the add / drop period due to the presence of unresolved hold flags will not release a student’s financial obligation to pay for registered credit hours. For additional information concerning withdrawing without academic penalty, please refer to WITHDRAWAL POLICY, under the section Academic Regulations, of this catalog.

WITHDRAWAL POLICIES AND PROCEDURES FOR STUDENTS WITHDRAWING FROM THE COLLEGE

Once a student has pre-registered, registered, or otherwise been assigned classes for any semester, he/she must officially withdraw from the College before the first day of the academic semester to prevent tuition and fee charges. Students withdrawing from the College on the first day of the academic semester, or later, will be charged as stated under the section REFUNDS AND CHARGES.
Withdrawal is not considered official unless a formal withdrawal is processed in the Academic Dean’s Office of the student’s major for undergraduate students and the Director of Graduate Studies for graduate students. Undeclared and special undergraduate students should report to the Dean of Liberal Arts and Sciences. Special graduate students should report to the Dean of Education & Human Services. A student’s failure to attend class will not fulfill the requirements for withdrawal and will not release a student’s financial obligation to pay for registered credit hours.
All students: Please note that separate academic withdrawal policies exist in addition to financial withdrawal policies. For additional information, please refer to WITHDRAWAL POLICY, under the section Academic Regulations, of this Catalog.
Financial aid recipients:  For additional information concerning withdrawal and its impact upon your financial aid, please refer to FINANCIAL ASSISTANCE, within this section, of the catalog.

REFUNDS AND CHARGES

Refunds and Charges will vary according to a student’s status and according to the type of course(s) for which a student is registered. Students withdrawing from the College should refer to the appropriate REFUNDS AND CHARGES section(s), below.

Refunds and Charge Adjustments for Full-Time Students Registered for On-Campus Classes and Withdrawing from the College.

Official notification of withdrawal must be processed prior to any consideration for a refund or adjustment to charges. This notification must be made to the respective academic dean’s office for undergraduate students and the Director of Graduate Studies for graduate students, and should, if at all possible, be made in person or in writing. Failure to formally withdraw will result in no consideration for account adjustments. For students who complete formal withdrawal notification, refunds/credits will be based upon the effective date of withdrawal.

 The following financial withdrawal policies apply to full-time (Farmville campus) students withdrawing from the College:
 1. A full-time student withdrawing during the first 5 days of the academic semester will be assessed a $250 withdrawal fee*. Credit balances resulting from the withdrawal will be refunded.
 2. A full-time student withdrawing during the first 25 percent of the academic semester will be assessed 50 percent* of his/her total semester charges, including room and board charges (if a residential student). Credit balances resulting from the withdrawal will be refunded.
 3. A full-time student withdrawing during the period from 26 percent to 50 percent of the academic semester will be assessed 75 percent* of his/her total semester charges, including room and board charges (if a residential student). Credit balances resulting from the withdrawal will be refunded.
 4. After the (50 percent) midpoint of the academic semester, students will be assessed the full cost of their tuition, fees, room, and board. Only overpayments to total account charges will be refunded.

*Please note: After the start of the academic semester, no adjustments will be made to charges for late fees, early arrival fees, and/or registration fees. Also, for withdrawals occurring after the last day to drop a class, no adjustments will be made to charges for course fees.

Exceptions: In unusual circumstances, charge adjustments and refunds beyond the above schedule may be recommended to the Vice President for Finance, by the Vice President for Student Affairs, for students who leave the College "for reasons beyond the student's control", such as for a verified incapacitation, illness, injury, or military reservist called to active duty. Enforced withdrawals, such as disciplinary suspension, do not involve credits or refunds beyond the above schedule.
 The refund policy may vary in accordance with federal regulations.

Please note:  Financial aid recipients should also reference FINANCIAL ASSISTANCE, within this section of the catalog.

Refunds and Charge Adjustments for Part-Time Students Registered for On-Campus Classes and Withdrawing from the College

The following financial withdrawal policies apply to part-time (Farmville campus) students withdrawing from the College:

 1. A part-time student withdrawing from the College or dropping all his/her on-campus classes during the first 5 days of the academic semester will be assessed tuition charges for one credit hour of in-state tuition*. Credit balances resulting from the withdrawal will be refunded.
 2. A part-time student withdrawing during the first 25 percent of the academic semester will be assessed 50 percent* of his/her total semester charges (with a minimum charge of one credit hour of in-state tuition). Credit balances resulting from the withdrawal will be refunded.
 3. A part-time student withdrawing during the period from 26 percent to 50 percent of the academic semester will be assessed 75 percent* of his/her total semester charges (with a minimum charge of one credit hour of in-state tuition). Credit balances resulting from the withdrawal will be refunded.
 4. After the (50 percent) midpoint of the academic semester, students will be assessed the full cost of their tuition, fees, room, and board. Only overpayments to total account charges will be refunded.

*Please note: After the start of the academic semester, no adjustments will be made to charges for:  late fees, early arrival fees, and/or registration fees. Also, for withdrawals occurring after the last day to drop a class, no adjustments will be made to charges for course fees.

Official notification of withdrawal must be processed before any reduction in charges or refunds will be made. A student may officially withdraw by contacting the Academic Dean’s Office of his/her major for undergraduate students and the Director of Graduate Studies for graduate students.

Please note: Financial aid recipients should also referenceFINANCIAL ASSISTANCE, within this section of the catalog.

Refunds and Charges for Students Registered for Off-Campus Classes

The following financial withdrawal policies apply to students withdrawing from off-campus classes:

 1. Students who wish to drop before the first class meeting will be assessed a $25 withdrawal fee and a registration fee of $1.50 per credit hour. Students must submit a letter of withdrawal postmarked prior to the first class meeting.  See either Graduate Students or Undergraduate Students, below, for instructions.
 2. Students who withdraw before the second class meeting will be assessed tuition charges for one credit hour and the registration fee of $1.50 per credit hour. Students must submit a letter of withdrawal prior to the second class meeting (students may not attend the second class meeting). The letter must be postmarked on, or before, the day of the second class meeting.  If the 1st class is on Friday night and 2nd class meeting is Saturday, you must submit a letter by the following Monday and not have attended the 2nd class meeting. See either Graduate Students or Undergraduate Students, below, for instructions.
 3. After the second class, students will be assessed full tuition, comprehensive, and registration fees for the course.  In extenuating circumstances, charge adjustments and refunds beyond the above schedule may be recommended to the Vice President for Administration and Finance by the Director of Graduate Studies or the Assistant Vice President for Academic Affairs.

Graduate Students:

Continuing Education Center of Southern Virginia (CEC) – Requests for withdrawals from off-campus classes must be submitted to the Program Coordinator of the CEC and will be forwarded for final approval to the Director of Graduate Studies.  Correspondence should be addressed to:

 Program Coordinator, Continuing Education Center
 P. O. Box 739
 South Boston, Virginia 24592

Other Off-Campus Locations – Requests for withdrawals from off-campus classes must be submitted to the appropriate Dean and will be forwarded for final approval to the Director of Graduate Studies.  Deans should note the amount of assessed charges according to the off-campus withdrawal policy stated in the Longwood College Graduate Catalog.

Undergraduate Students:

Continuing Education Center of Southern Virginia (CEC) and Other Off-Campus Locations – Requests for withdrawals from off-campus classes must be submitted to the appropriate Dean and will be forwarded for final approval to the Assistant Vice President for Academic Affairs.

Please note: Financial aid recipients should also reference FINANCIAL ASSISTANCE, within this section of the catalog.

REFUNDS

Refund checks will be issued in the name of the enrolled student, regardless of who originally made the payment.  This policy may not apply if federal, state, and/or local regulations require the return of funds to financial aid programs or to third party employers or scholarship awarding agencies.
 For account overpayments created by federal financial aid awards, refunds will be issued, automatically, following the application of the federal funds that created the credit balance.  For account overpayments created by student, state, and/or local funds, refunds will be issued only after the student submits a written refund request to the Office of Student Accounts. If no written refund request is issued, non-federal account credits will apply to future charges, unless the student graduates or leaves the College. Following graduation or withdrawal, tuition and fee credit balances will be issued, automatically; and the refunded amount will be net of any outstanding balance owed to the College for past due library fines, parking fees, or telecommunication charges.

MINIMUM REFUND POLICY

Due to the high cost of processing refunds, no refund checks will be issued for $10 or less.

FINANCIAL ASSISTANCE

The purpose of this section is to provide you with an overview of financial aid and assist you in understanding the policies and procedures that must be followed to receive financial aid at Longwood College. Detailed Financial Aid policies can be found in the annual "Guide to Financial Aid" available from the Financial Aid Office. Financial Aid includes a number of programs funded by federal and state governments, educational institutions and private organizations for the purpose of assisting individuals interested in obtaining an education but who do not have the financial resources to do so. Aid programs consist of scholarships, grants, work programs and loans.
 Additional financial aid information may be obtained by calling 434-395-2077 or 800-281-4677 or by writing to the Financial Aid Office, Longwood College, 201 High Street, Farmville, VA 23909.  Our e-mail address is finaid@longwood.edu.

Steps Necessary to Receive a Financial Aid Award

To be considered for financial aid, you must complete the Free Application for Federal Student Aid (FAFSA). You may submit the paper application or you may file via the Internet at http://www.fafsa.ed.gov.  On the FAFSA, you should list Longwood College, code number 003719, as one of the schools to receive your application information.  Longwood will receive your data electronically from the United States Department of Education and will then be able to calculate your eligibility. The priority filing date (mailed to the processor) is March 1. Remember grant funds are limited and expended quickly.  File on time to ensure full consideration.
     Also, you must be accepted for admission to the college before a financial aid award can be issued.  Upon receipt of the FAFSA results in the Financial Aid Office, a Financial Aid Award letter will be sent to you.  You must review the award and return a signed copy of the letter to the Financial Aid Office within three weeks of the date of the letter.  In addition, other documents may be requested from you at that time.

Estimated Awards and Verification of Application Information

Your application for federal student aid may be selected for a process known as verification. This means that the Financial Aid Office must verify the accuracy of the information that you submit on the FAFSA. If selected, you must submit a verification worksheet, federal tax returns, and/or other supporting documents. Until your information has been verified, your financial aid award will be considered estimated.
You will be notified in writing if you have been selected for verification. You will normally have 60 days to submit the required verification documents. Failure to submit the verification documents will result in your financial aid award being canceled.
If any of the data reported on the FAFSA is found to be incorrect, your financial aid eligibility will be recalculated.  You will be sent a revised financial aid award letter if the recalculation causes your award to change.

Satisfactory Academic Progress Policy

Federal student aid regulations require all educational institutions administering funds to ensure that financial aid recipients are making satisfactory academic progress toward their educational objectives. The regulations apply to all students receiving federal, state and institutional financial aid funds. Questions regarding this policy should be directed to a financial aid office staff member. Satisfactory Academic Progress has been defined as follows:

 I. Satisfactory Progress Requirements
A. Maintenance of a minimum Longwood College cumulative grade point average.
  1. For undergraduates, freshmen (students with less than 25 total credit hours earned) must have a 1.80 Longwood College GPA. For all other students, a 2.00 Longwood College GPA is required.
  2. For graduate students, a 3.00 Longwood College GPA is required.
B. Attainment of a 75% completion rate towards educational objective for hours attempted at Longwood College. Students must complete and pass 75% of all hours attempted at Longwood College. A student’s completion rate is calculated by dividing hours earned by hours attempted. Grades of F, W, I, and repeated courses count as hours attempted.
C. Normal Completion Time
  1. Undergraduate students will be eligible for financial aid for a maximum of 160 attempted credit hours. Transfer hours are included in the total number of credit hours attempted.
  2. Graduate students will be eligible for financial aid for a maximum of 45 attempted credit hours.
   Transfer hours are included in the total number of hours attempted.
 II. Satisfactory Progress Levels Defined
A. Satisfactory Academic Progress will be monitored at the conclusion of each academic year (May). To be making satisfactory academic progress a student must maintain the required cumulative grade point average, attain a 75% completion rate and not exceed the normal completion time.
B. Students failing to maintain satisfactory academic progress will be placed on Financial Aid  Suspension. Such status will make students ineligible for financial aid until such time as the satisfactory academic progress requirements are met. During the period of Financial Aid Suspension, students may (unless placed on Academic Suspension) attend Longwood College without financial aid. It will be the student’s responsibility to secure other financial resources during this period.

 III. Satisfactory Progress Appeal Process
 A. A student who is placed on Financial Aid Suspension may appeal the denial of financial aid. The
appeal must be made by submitting a signed written letter to the Director of Financial Aid no later    than 10 days after receipt of the notice of Financial Aid Suspension. The appeal will be directed to the Appeals Committee whose decision will be final. The decision will be based on demonstration of one of the following situations:
 1. Error of fact;
 2. Mitigating circumstances.

If the appeal is granted, financial aid will be continued for one semester. The student will be advised in writing of the action on the appeal.

Withdrawing From Classes

It is the responsibility of any student wishing to withdraw from Longwood College to initiate the official withdrawal process with the College.  Students wishing to withdraw from the College should contact the Dean’s Office of their respective major to initiate the college withdrawal process. Undeclared students and special undergraduate students should report to the Dean of Liberal Arts and Sciences.  Special graduate students should report to the Dean of Education and Human Services.  The complete Withdrawal Policy may be found in the Academic Regulations section of this catalog.
Withdrawal from all classes during a term may result in a change in institutional charges for the term. Please consult the Expenses section of this catalog for the complete Refund Policy.  Withdrawal from all classes during a term may also result in a change in the financial aid award for that term. Recent changes to Federal financial aid regulations have created a new Return of Title IV Funds Policy. This policy states that students who withdraw before the 60 percent point of the term (as calculated by the number of days in the term) will have their financial aid award reduced.
 Upon withdrawal, the Financial Aid Office will calculate, from the number of days in the term and the number of days of the term that the student was enrolled prior to withdrawal, the percentage of the term that the student completed.  This percentage will be applied to the amount of aid received for the term with the student being able to retain only the amount of aid for the percentage of the term actually completed. The unearned portion of the financial aid award must be returned to the Federal, State and Institutional programs that have been awarded.  If excess financial aid funds have been refunded to the student, a portion of these funds may also need to be returned to the financial aid programs awarded. This may result in large sums being owed to both Longwood College and Federal, State and Institutional financial aid programs.
Students considering withdrawal from classes should consult the Financial Aid Office prior to initiating the withdrawal process.  Withdrawal can have a significant impact on institutional charges, a current financial aid award, as well as future financial aid eligibility (see the Satisfactory Academic Progress Policy).  Complete financial aid regulations concerning withdrawals and the Return of Title IV Funds Policy may be obtained from the Financial Aid Office.
Other Information

Student’s rights under the Family Education Rights and Privacy Act (FERPA) may be found in the Academic Regulations section of this catalog.
Copies of the Campus Security Report are available and may be requested from the Campus Police Department.
Copies of the Report on Athletic Program Participation Rates and Financial Support Data are available and can be requested from the Office of the Director of Athletics.
Copies of the Report on Completion/Graduation Rates and the Transfer Out Rates for Student Athletes are available and may be requested from the Office of the Director of Athletics.
 Borrowers with concerns about their Federal Perkins Loan or Federal Stafford Loan may contact the Student Loan Ombudsman at www.sfahelp.ed.gov or 1-877-557-2575.

GRADUATE ASSISTANTSHIPS

Longwood College has a limited number of graduate assistantships. These assistantships are awarded in the late spring and early summer for students who will be enrolled in the fall semester and in the winter for students who will be enrolled in the spring semester. Successful graduate assistants, who are continuing students, may be awarded assistantships for subsequent semesters at the discretion of the supervisor.  The assistantships are intended as a means of enriching the educational experiences of graduate students through supervised teaching or scholarship, and as a means of recruiting talented graduate students by providing financial support.

Eligibility Requirements

 1. Students must maintain a minimum enrollment of six credit hours per semester.
 2. Students must be fully admitted graduate students.
 3. To be eligible to teach credit courses, a student must have successfully earned 18 graduate credits in his/her concentration.

Selection Criteria

Graduate Assistants are selected on the basis of academic records, recommendations, and the interview process.

Administration of Assistantships

 1. Assistantships are administered through the Office of Graduate Studies.
 2. Students wishing to apply for assistantships should first contact the department chair of the area in  which they hope to work.
 3. The selection of assistants will be conducted by the appropriate chair and designated faculty.
 4. The respective chairs will notify the Office of Graduate Studies of their selection.  The Office of Graduate Studies will make the appropriate financial arrangements.

Remuneration

Graduate assistants are paid $2,550.00 per semester. In addition, each graduate assistant’s student account is reimbursed the cost of six credit hours of coursework, each semester.

Please note: Reimbursement for coursework is paid at a part-time (per credit hour) rate for six credit hours of in-state tuition, comprehensive fee, and technology fee. Graduate assistants registering for 12 or more credit hours during a semester are charged full-time (fixed) rates for tuition and fees.  If a graduate assistant elects to register for 12 or more credit hours during a semester, then the student will be charged full-time tuition and fees less the (part-time) graduate assistantship tuition allowance.  (The graduate assistant’s tuition reimbursement will not increase because the student takes a greater number of credit hours than the assistantship requires.)  Students’ accounts will be credited the (six credit hour) tuition and fee allowance after the semester add/drop period has ended.

Responsibilities

Graduate assistants are expected to work an average of 20 hours per week.  Duties will vary according to the departmental needs.  Graduate assistants assist the regular faculty, under faculty supervision, in carrying out the academic functions of the college.  Their assignments may include teaching classes (provided they have acquired 18 graduate credits in the concentration), supervising undergraduates in the various types of clinical settings, marking papers, keeping class records, and carrying out bibliographic and other academically related support tasks for faculty as assigned.

Graduate assistants who teach classes must be supervised and directed by regular faculty, who have final responsibility for the course and assignment of the grade.

Expectations of graduate assistants will be clearly outlined within the department to which they are assigned.

Rights

Graduate assistants are accorded all the rights and privileges of other students, as outlined in the Longwood Student Handbook.  In addition, graduate assistants have an opportunity to evaluate their assistantship experience with an evaluation form provided each semester by the Office of Graduate Studies.

Evaluation

Graduate assistants who teach classes will be evaluated by their students in the same manner that regular faculty are evaluated by their students.  In addition, the department chair, in consultation with the faculty mentor, will evaluate the performance of assigned duties of each graduate assistant.  The department chair will meet with the graduate assistant to share the results of the evaluation.  The Office of Graduate Studies also may conduct an assessment of the graduate assistantship experience.

TRANSCRIPTS

Requests for transcripts of academic records should be directed to the Office of Registration.  Upon written request by the student, an official transcript of the academic record will be issued to the person or institution designated, provided that all the student's obligations to Longwood College have been satisfactorily settled.

Written requests for transcripts generally require one week for processing.  There is no fee for this service.

SENIOR CITIZENS HIGHER EDUCATION ACT

Senior citizens aged 60 or over, with a Virginia taxable income of less than $10,000 per year, and who have lived in Virginia for one year, can enroll in credit courses free of tuition, provided they meet the admissions standards of the college and space is available. Any senior citizen aged 60 or over can enroll in a non-credit course or audit a credit course free of tuition, regardless of taxable income, provided space is available. The senior citizen is obligated to pay fees established for the purpose of paying for course materials, such as laboratory fees. A maximum of three courses may be taken per semester.

Approval to register for classes under the Senior Citizens Higher Education Act may be obtained in the Student Accounts Office, Lancaster 344.