|
|
|
|
EXPENSES AND FINANCIAL POLICY The tuition and fees indicated are estimated for the 2005-2006 academic year and are subject to change by the Board of Visitors at any time. Fees and Expenses for Graduate-Level Students Enrolled in On-Campus* Courses, Independent Studies, and/or Internships:
*Credits offered
through the Farmville, Virginia campus
Fees and Expenses for Graduate-Level Students Enrolled in Off-Campus* Courses: *Includes course sections numbered 90 and above Additional, or separate, charges will be assessed to the account of any student who registers for a Longwood University course offered at a satellite campus location away from the Farmville, Virginia campus.
Fees & Expenses for Graduate-Level Students Enrolled in Longwood Online Courses:
Special Note: Any student who has completed an undergraduate degree at any college or university will be charged graduate tuition rates unless the student is officially enrolled in a (second) undergraduate degree program at Longwood University. Also, students who audit courses pay the same rates as students taking courses for credit. REQUIRED FEES: Tuition and required fees are charged to all full-time and part-time, graduate and undergraduate students, including student interns, student teachers, and students earning credit hours for independent study. Required fees included in the above table are: Student Activity Fee - The activity fee is an administrative fee for student organization costs. Comprehensive Fee - The comprehensive fee includes charges for Athletics, Student Union, Student Health and Counseling Services, and other services. Technology Fee - The technology fee is used for direct technology support for students. This fee provides student network support and hardware and software in the academic computer labs. Registration Fee - A registration fee is used to support the registration process and the WIN (Web Information Network) for students. Capital Outlay Fee - The capital outlay fee is a state mandated fee required of out-of-state students for debt service costs on recently approved capital bond packages. OTHER FEES: Application Fee: A non-refundable application fee of $40.00 is required of each graduate student making an application to Longwood University. Course Fees: Some academic classes require additional course fees. These fees will be assessed to all students enrolled in the class at the end of the add/drop period. Fees typically range from $5 to $300. Comprehensive Exam Fee: A fee of $35.00 will be charged to graduate students who take a comprehensive examination as a requirement for their graduate degree. Re-examination Fee: A charge of $35.00 will be made for the one comprehensive re-examination permitted each graduate student. Commencement Fee: A fee of $50 will be charged for a Master's diploma. This non-refundable fee is payable to Longwood University at the time application is made for graduation. Thesis Binding Fee: A fee of $27.00 will be charged for binding two (2) copies of the Master’s thesis or collaborative research to be retained in the Longwood Library. A fee of $10.00 per copy will be charged for each additional department or personal copy. This non-refundable fee is payable to Longwood University in the library at the time the student submits the thesis or collaborative research for binding. Automobile Registration: A fee is charged for each automobile registered. Parking on campus is permitted only if the permit issued on payment of this fee is displayed. Automobile registration rates for Fall 2005-Spring 2006 may be obtained from Parking Services: www.longwood.edu/police. Returned Check Fee: A fee of $30.00 is charged for each check returned due to non-sufficient funds, stopped payment, account closed, etc. TUITION DEPOSITS / INTENT TO ENROLL FEES For each accepted graduate student, a $50.00 tuition deposit is required as an indication of commitment to attend Longwood University. New students will be invoiced for the deposit in a letter of admission from the Office of Graduate Studies. Deposit payments should be paid to Longwood’s Office of Cashiering. Deposits are refundable provided a written withdrawal/refund request is issued to the Office of Graduate Studies prior to the dates listed below. Paid deposits will be credited to tuition charges for students who enroll in Longwood University courses within two semesters (or summer sessions) following the admission offer and acceptance. After two semesters (or summer sessions) of non-attendance, tuition deposits will be forfeited.
The tuition and fees indicated are estimated for the 2005-2006 academic year and are subject to change by the Board of Visitors at any time. QUALIFYING FOR VIRGINIA TUITION RATES Complete guidelines regarding eligibility for in-state tuition rates are covered in Section 23-7.4 of the Code of Virginia. All Virginia public institutions follow these guidelines. Guidelines are available at http://www.schev.edu/Students/VAdomicileguidelines.asp?from=policymakers. The following information briefly describes the ways in which students may qualify for in-state tuition rates; it is not intended as an exhaustive analysis of the complex statutory provisions affecting applicants. Generally, to be classified as a Virginia resident for tuition purposes, the parent/legal guardian of a minor or dependent student or the non-minor or non-dependent student themselves must physically reside in Virginia for at least one year prior to the intended date of enrollment. Payment of state taxes, voter registration, car registration, and driver’s license are also considered in determining eligibility. Eligibility for students under 24 years of age and/or who are dependents for tax purposes will usually be determined by the parent/legal guardian’s status on the above-mentioned items. Military Personnel Active duty military personnel and an active duty military parent may qualify for in-state tuition rates if, while residing in Virginia, he or she adopts Virginia as his or her legal domicile. This is accomplished by filing a State of Legal Residence Certificate declaring Virginia as one’s domicile for income tax purposes and fulfilling the domiciliary intent requirements as discussed above. The one-year requirement is waived for active duty military personnel who fulfill all other conditions for establishing domicile. A student claiming entitlement to in-state privileges through the military parent’s status as a Virginia domiciliary must submit with the application a copy of the parent’s Leave and Earnings Statement and other documents as requested. The dependent child of a military person and a non-military spouse who are not domiciled in Virginia may nevertheless qualify for in-state rates through the military exception provision. Pursuant to Section 23-7.4:2, in-state tuition may be granted to the child of a military parent stationed and residing in Virginia if, for at least one year immediately prior to the date of intended enrollment, the non-military parent has resided in Virginia, been employed full-time and claimed the student as a dependent on federal and resident Virginia income tax returns. At the present time, full-time employment is defined as an annual earned income of at least $10,300.00. Entitlement under this provision continues only so long as the requirements continue to be met. Under this provision the non-military parent is not required to demonstrate his or her intent to be domiciled in Virginia. Procedures Applicants Upon application for admission, the Application for In-State Tuition is submitted to the Office of Graduate Studies for review and decision. If the applicant is accepted, the residency determination is included in the acceptance letter. If the student does not agree with the domicile decision, a letter of appeal with supporting documentation should be submitted to the Office of Graduate Studies for review and subsequent decision. If the student does not agree with this decision, a written appeal with supporting documentation should be submitted to the Assistant Dean for Student Affairs. If the student does not agree with this decision, the student may petition the Circuit Court. Current Students The University may initiate a reclassification inquiry at any time after the occurrence of events or a change in facts gives rise to a reasonable doubt about the validity of existing residential classification. A current student wishing to have the domicile changed for tuition purposes should submit a written request with supporting documentation to the Registration Office. If the student does not agree with this decision, a written appeal with supporting documentation should be submitted to the Office of the Assistant Dean for Student Affairs. If the student does not agree with this decision, the student may petition the Circuit Court. Establishing in-state status while one is a student can occur if the student or the parent(s) of a dependent student moves to Virginia and fulfills the requirements of domicile including the one-year residency. Students classified as out-of-state must present clear and convincing evidence to rebut the presumption that residing in Virginia is primarily to attend school. Residence or physical presence in Virginia primarily to attend college does not entitle students to in-state tuition rates. INFORMATION CONCERNING ON-CAMPUS RESIDENCY Residential (on-campus) housing is not provided to graduate students. However, if residence hall/Longwood leased housing space is available, then special consideration may be made to offer very limited housing to graduate students. Graduate students wishing to apply for limited housing should contact the Office of Residential & Commuter Life for information concerning the availability of on-campus housing and the application process. BILLING AND PAYMENT SCHEDULE Graduate and non-degree seeking students are expected to pay for courses at the time of registration. However, if a graduate or non-degree-seeking student has registered during the undergraduate open registration period and has not paid for courses at the time of registration, then the Office of Cashiering and Student Accounts will generate a bill for the graduate or non-degree seeking student. When this occurs, graduate and non-degree seeking students are required to pay all charges by the semester due date for undergraduate tuition and fees. Please see Billing Schedules below. Please note: Graduate students (who are billed along with degree-seeking undergraduate students) will not be sent revised bills for courses added after the open registration deadline. Also, if applicable, revised bills will not be sent for changes made to housing assignments or meal plans after the open registration deadline. Students are responsible for paying (or securing with adequate financial aid) all calculated charges on, or before, the semester’s due date. Students requesting changes after the open registration deadline are encouraged to contact the Office of Student Accounts for up-dated balances. Failure to receive a bill does not waive the requirement for payment when due. All currently enrolled students (including students registered after the billing date) may view their account summary on-line via the WIN (Web Information Network) for Students. Billing Schedules (for Degree-Seeking Undergraduate Students and Pre-registered Students, Only): First Semester: For the fall semester, degree-seeking undergraduates (and pre-registered graduate students with unpaid charges) will be billed on or about July 15th, and payment will be due on or about August 15th. Credit will only be given for third party tuition assistance* if the student provides Longwood with an approved "authorization to bill the employer" prior to Longwood’s scheduled billing dates. Failure to receive a bill does not waive the requirement for payment when due.Second Semester: For the spring semester, degree-seeking undergraduates (and pre-registered graduate students with unpaid charges) will be billed on or about December 1st, and payment will be due on or about January 1st. Credit will only be given for third party tuition assistance* if the student provides Longwood with an approved "authorization to bill the employer" prior to Longwood’s scheduled billing dates. Failure to receive a bill does not waive requirement for payment when due. Methods of Payment: Lump Sum Payments: Payment may be submitted to the Office of Cashiering, 201-A Lancaster. Cash, personal checks, cashier’s checks, and money orders are accepted. An after hours payment drop box is also available outside the entrance to the Office of Cashiering and Student Accounts. Credit cards/debit cards are not accepted in the Office of Cashiering, but VISA and MasterCard are accepted by voice response and web submission. Parents/students wishing to make credit/debit card payment may obtain information by visiting the Office of Cashiering/Student Accounts website at the following address: http://www.longwood.edu/studentaccounts/stuaccounts.htm. Monthly Payment Plan: Longwood offers a Monthly Payment Plan (MPP) to students for the fall and spring semesters as an option for paying tuition bills. The deadline to apply for the Plan is on or about June 25th for the fall semester and on or about November 25th for the spring semester. Payments are due on the 15th of each month from July through October, for the fall semester, and from December through March, for the spring semester. A late fee of 10% on the past due amount will be assessed for each late payment. Delinquent payments may result in the student being dropped from the MPP. If a student is dropped from the MPP, then tuition and fee balances will be due in full. Please visit our website at http://www.longwood.edu/studentaccounts/mpplan.htm. *Please note: Longwood University will give credit for tuition assistance authorized by a school or other employer only if the employer guarantees to make payment directly to Longwood University. Longwood will not delay the due date for payment if tuition assistance is paid directly to the student (reimbursement basis) or if payment is contingent upon the student’s successful completion of the class. In all cases, students are responsible for delivering approved "tuition assistance authorization forms" (at the time of registration) to Longwood’s Office of Student Accounts, and students are responsible for paying (at the time of registration) all amounts not guaranteed by the authorization. Failure to submit approved tuition assistance authorizations (and, if applicable, personal payments) at the time of registration could result in the assessment of late payment fees. If assessed, late payment fees will be charged to the student. LATE PAYMENT FEES Any student account not paid in full or secured by Financial Aid, the Monthly Payment Plan, and/or approved Third Party Tuition Assistance will be assessed a late payment fee of 10% of the unsecured past-due account balance as prescribed in §2.2-4805 of the Code of Virginia. Failure to receive a bill does not waive the requirement for payment when due and will not prevent the application of the late fee. CANCELLATION POLICY FOR UNPAID STUDENT ACCOUNTS Any student account with an unpaid balance not secured by a payment plan and/or financial aid will be subject to cancellation of course schedules. If a student is administratively withdrawn for non-payment of tuition and fees, the student will continue to owe Longwood University according to the schedule listed under the section REFUNDS AND CHARGE ADJUSTMENTS. If a student is administratively withdrawn for non-payment of tuition and fees and wishes to be reinstated, he/she must pay a reinstatement fee of $50.00 in addition to any outstanding charges. Arrangements must be made with individual professors and the Office of Registration to authorize reinstatement, and payment, in full, must be made to the Office of Cashiering. No credit for university work will be given to any student for a diploma, a teacher's license, or for transfer purposes until all financial obligations to Longwood have been paid or secured to the satisfaction of the University. This will also prevent future registration, release of transcripts, and adding or dropping of classes. NOTICE OF FEES AND CHARGES ON UNPAID TUITION AND FEE BALANCES The public is hereby placed upon notice that failure to pay in full at the time services are rendered or when billed may result in the imposition of interest at the rate of 10 percent per month on the unpaid balance. If the matter is referred for collection to an attorney or to a collection agency, the debtor may then be liable for attorney’s fees and/or additional collection fees of up to 50 percent of the then unpaid balance. Returned checks will incur a handling fee of $30.00. Requesting or accepting services will be deemed to be acceptance of these terms. The student is responsible for all charges assessed regardless of any arrangements or agreements made with other parties. NOTICE OF POLICIES AND CHARGES ON UNPAID TELEPHONE ACCOUNTS Students are responsible for the security of their PBN (Personal Billing Number) and will be liable for any charges made with their PBN. All students are required to pay LancerNet accounts within 30 days of the billing date. Failure to pay within 45 days of the billing date will result in a hold flag being placed on the student's record. This will prevent registration, adding or dropping of classes, processing of transcripts, and awarding of diploma. The student's PBN will also be deactivated, preventing any additional long distance calls. Returned checks will incur a handling fee of $30.00. If the matter is referred for collection to an attorney or to a collection agency, then the debtor will be liable for attorney's fees and/or additional collection fees of up to 50 percent of the then unpaid balance. Requesting or accepting services will be deemed to be acceptance of these terms. Information and Instructional Technology Services will be billed for full months only. No credits will be given for partial months. The Information and Instructional Technology Services Department will use the free Longwood University e-mail address provided to all students for notification purposes. Other e-mail addresses will not be maintained in the CMS (LancerNet) database. WITHDRAWAL POLICIES AND PROCEDURES FOR STUDENTS WITHDRAWING FROM INDIVIDUAL COURSES, BUT STILL ENROLLED FOR THE SEMESTER AND ATTENDING LONGWOOD To receive a partial refund or credit of semester charges, a student must drop individual courses within the official semester "add / drop" period. After the last day to drop a course, no refunds or credits will be issued to students who withdraw (without academic penalty) from individual courses. Failure to attend class and/or to drop courses during the add / drop period due to the presence of unresolved hold flags will not release a student’s financial obligation to pay for registered credit hours. For additional information concerning withdrawing without academic penalty, please refer to WITHDRAWAL POLICY, under the section ACADEMIC REGULATIONS, of the Longwood University Graduate Catalog. *Please note: For “Special Offering” courses held in non-traditional time frames, the last day to drop is the date of the first class meeting. Special offering courses include: 1. Courses beginning and/or ending outside of the normal calendar dates of an academic semester/summer session 2. Courses beginning and/or ending mid-semester/mid-summer session (short courses) 3. Courses overlapping two or more semesters/summer sessions WITHDRAWAL POLICIES AND PROCEDURES FOR (DEGREE OR NON-DEGREE SEEKING) GRADUATE STUDENTS WITHDRAWING FROM ALL COURSES, BUT NOT WITHDRAWING FROM A DEGREE PROGRAM Once a student has pre-registered, registered, or otherwise been assigned classes for any semester, he/she must officially drop all classes before the first day of the academic semester to prevent tuition and fee charges. A student’s failure to attend class will not fulfill the requirements for withdrawal and will not release a student’s financial obligation to pay for registered credit hours. For graduate-level students only, a student may drop or withdraw from all registered courses during a semester without actually withdrawing from a degree or licensure program. (This policy applies to degree-seeking graduate students wishing to sit out a semester and to non-degree seeking students never admitted into a program.) After the start of the academic semester, but before the mid-point of the semester, a graduate-level student who officially withdraws from (or drops) all of his/her (Farmville campus) classes may be entitled to a partial credit of charges. To receive consideration for a partial credit/refund, a withdrawn student should send written notification of withdrawal to the Office of Student Accounts. Upon receipt of this notification, the Office of Student Accounts will evaluate the student’s registration history and, if appropriate, will issue an account credit (or refund, if requested) according to the schedule stated under the section REFUNDS AND CHARGE ADJUSTMENTS. For additional information concerning withdrawing without academic penalty, please refer to WITHDRAWAL POLICY, under the section ACADEMIC REGULATIONS, of the Longwood University Graduate Catalog. WITHDRAWAL POLICIES AND PROCEDURES FOR STUDENTS WITHDRAWING FROM “ONLINE” COURSES OFFERED THROUGH ONLINE @ LONGWOOD UNIVERSITY Once a student has registered, pre-registered, or otherwise been assigned an Online course, he/she must officially drop before the close of business on the date of the first class meeting to prevent tuition and online fee charges. Registered students wishing to drop Online courses should contact the Office of Registration (before the date of the first class meeting) to ensure that proper drop procedures are followed. Failure to attend class and/or to drop courses due to the presence of unresolved hold flags will not release a student’s financial obligation to pay for registered credit hours. Also, after the last date to drop an Online course, no refunds or financial credits will be issued to students who withdraw without academic penalty. WITHDRAWAL POLICIES AND PROCEDURES FOR STUDENTS WITHDRAWING FROM “INTERSESSION” COURSES OFFERED THROUGH THE FARMVILLE CAMPUS Intersession courses are courses beginning and ending between the normal calendar dates of two academic semesters/summer sessions. Once a student has registered, pre-registered, or otherwise been assigned an Intersession class, he/she must officially drop before the close of business on the date of the first class meeting to prevent tuition and fee charges. Registered students wishing to drop Intersession courses should contact the Office of Registration (before the date of the first class meeting) to ensure that proper drop procedures are followed. Failure to attend class and/or to drop courses due to the presence of unresolved hold flags will not release a student’s financial obligation to pay for registered credit hours. Also, after the last date to drop an Intersession course, no refunds or financial credits will be issued to students who later withdraw without academic penalty. WITHDRAWAL POLICIES AND PROCEDURES FOR GRADUATE STUDENTS WITHDRAWING FROM A LONGWOOD DEGREE OR LICENSURE PROGRAM Once a student has pre-registered, registered, or otherwise been assigned classes for any semester, he/she must officially withdraw from Longwood before the first day of the academic semester to prevent tuition and fee charges. Students withdrawing from Longwood on the first day of the academic semester, or later, will be charged as stated under the section REFUNDS AND CHARGE ADJUSTMENTS. Withdrawal is not considered official until a formal withdrawal is processed with the Dean of Graduate Studies. A student’s failure to attend class will not fulfill the requirements for withdrawal and will not release a student’s financial obligation to pay for registered credit hours. Please note: The following actions will NOT substitute for formal withdrawal and will NOT release a student’s financial obligation: 1. Failure to attend class(es) after registering 2. Requesting release of official transcript to other colleges or universities 3. Canceling financial aid 4. Canceling housing assignments and/or board (meal) plans All Students - Please note that separate academic withdrawal policies exist in addition to financial withdrawal policies. For additional information, please refer to WITHDRAWAL POLICY, under the section ACADEMIC REGULATIONS, of the Longwood University Graduate Catalog. Financial Aid Recipients – For additional information concerning withdrawal and its impact upon your financial aid, please refer to FINANCIAL AID, under the section EXPENSES AND FINANCIAL Policy of the Longwood University Graduate Catalog. REFUNDS AND CHARGE ADJUSTMENTS Refunds and Charge Adjustments will vary according to a student’s status and according to the type of course(s) for which a student is registered. Students withdrawing from the University should refer to the appropriate REFUNDS AND CHARGE Adjustments section(s) below. Refunds and Charge Adjustments for Students Registered for Farmville (On-Campus*) Classes and Withdrawing from Longwood: * Excludes Off-Campus, Online, and/or Intersession courses--please reference separate withdrawal policies, listed under separate headings within this Catalog. Official notification of withdrawal must be processed prior to any consideration for a refund or adjustment to charges. This notification must be made to the Dean of Graduate Studies in writing, and should, if at all possible, be made in person. Failure to formally withdraw will result in no consideration for account adjustments. For students who complete formal withdrawal notification, refunds/credits will be based upon the effective date of withdrawal. Please note: If a student withdraws before his/her account balance is paid in full, then the student will be responsible for paying any balance that remains due after the appropriate withdrawal credits have been processed. The following financial withdrawal policies apply to full-time and part-time (Farmville campus) students withdrawing from the University: 1. Full-time students withdrawing during the first 6 days of the academic semester (fall/spring) will be assessed a $250 withdrawal fee.* Credit balances resulting from the withdrawal will be refunded. Part-time students withdrawing from Longwood or dropping all on-campus classes during the first 6 days of the academic semester (fall/spring) will be assessed a withdrawal fee equal to the cost of one credit hour of in-state tuition.* Credit balances resulting from the withdrawal will be refunded. 2. Full and part-time students withdrawing during the first 25 percent of the academic semester (fall/spring) will be assessed 50 percent* of the total semester charges, including room and board charges (if a residential student) with a minimum charge equal to the cost of one credit hour of in-state tuition. Credit balances resulting from the withdrawal will be refunded. 3. Full and part-time students withdrawing during the period from 26 percent to 50 percent of the academic semester (fall/spring) will be assessed 75 percent* of the total semester charges, including room and board charges (if a residential student) with a minimum charge equal to the cost of one credit hour of in-state tuition. Credit balances resulting from the withdrawal will be refunded. 4. After the (50 percent) midpoint of the academic semester (fall/spring), full and part-time students will be assessed the full cost of their tuition, fees, room, and board. Only overpayments to total account charges will be refunded. *Please note: After the start of the academic semester, no adjustments will be made to charges for late fees, early arrival fees, and/or capital outlay fees. Also, for withdrawals occurring after the last day to drop a class, no adjustments will be made to charges for course fees. Exceptions: In unusual circumstances, charge adjustments and refunds beyond the above schedule may be recommended by Longwood’s Tuition Appeals Committee for students who leave Longwood "for reasons beyond the student's control," such as for a verified incapacitation, illness, injury, or military reservist called to active duty. Tuition Appeal Application Forms may be obtained from the Office of Student Accounts, the Office of Financial Aid or at the following web address: www.longwood.edu/studentaccounts/tuitionappealform.doc. Enforced withdrawals, such as disciplinary suspension, do not involve credits or refunds beyond the above schedule. The refund policy may vary in accordance with federal regulations. Please note: Financial aid recipients should also reference FINANCIAL AID, under the section EXPENSES AND FINANCIAL Policy of the Longwood University Graduate Catalog. Refunds and Charge Adjustments for Students Registered for Farmville (On-Campus*) Classes and Withdrawing from Classes Offered During the Summer Sessions: * Excludes Off-Campus, Online, and/or Intersession courses--please reference separate withdrawal policies, listed under separate headings within this Catalog. During the summer sessions (only), students may withdraw from and change summer on-campus (Farmville) classes without financial penalty as long as the withdrawal occurs on, or before, the last day to drop* a course for each summer session. After the last day to drop a course (for each session), no refunds of payments or credits of charges will be issued for tuition, fees, room, and board. A student’s failure to attend class(es), will not fulfill the requirements for withdrawal and will not release a student’s financial obligation to pay for registered credit hours. *Please note: For “Special Offering” courses held in non-traditional time frames, the last day to drop is the date of the first class meeting. Special offering courses include: 1. Courses beginning and/or ending outside of the normal calendar dates of an academic semester/summer session 2. Courses beginning and/or ending mid-semester/mid-summer session (short courses) 3. Courses overlapping two or more semesters/summer sessions Refunds and Charge Adjustments for Students Registered for Off-Campus Classes The following financial withdrawal policies apply to students withdrawing from off-campus classes (course sections numbered 90 and above): 1. Students who withdraw before the second class meeting will be assessed tuition and fee charges for one credit hour per class. Students must submit a letter of withdrawal prior to the second class meeting (students may not attend the second class meeting). The letter must be postmarked on, or before, the day of the second class meeting. If the 1st class is on Friday night and the 2nd class meeting is Saturday, the student must submit a letter by the following Monday and not have attended the 2nd class meeting. See either Graduate Students or Undergraduate Students, below, for instructions. 2. After the second class, students will be assessed full tuition and fees for the course. In unusual circumstances, refunds beyond the above schedule may be recommended by Longwood’s Tuition Appeals Committee. Tuition Appeal Application Forms may be obtained from the Office of Student Accounts, the Office of Financial Aid or at the following web address: www.longwood.edu/studentaccounts/tuitionappealform.doc. Enforced withdrawals, such as disciplinary suspension, do not involve credits or refunds beyond the above schedule. Graduate Students:
Requests for withdrawals from all off-campus classes must be submitted to the Dean of Graduate Studies. Correspondence should be addressed to:
Dean of Graduate Studies Undergraduate Students:
Requests for withdrawals from off-campus classes must be submitted to the appropriate College Dean (Arts & Sciences, Business & Economics, Education & Human Services). Correspondence should be addressed to:
Dean of the College of (insert appropriate college) REFUNDS Refund checks will be issued in the name of the enrolled student, regardless of who originally made the payment. This policy may not apply if federal, state, and/or local regulations require the return of funds to financial aid programs or to third party employers or scholarship awarding agencies. For account overpayments created by federal financial aid awards, refunds will be issued automatically, following the application of the federal funds that created the credit balance. For account overpayments created by student, state, and/or local funds, refunds will be issued only after the student submits a written refund request to the Office of Student Accounts. If no written refund request is issued, non-federal account credits will apply to future charges, unless the student graduates or leaves Longwood. Following graduation or formal withdrawal from the University, tuition and fee credit balances will be issued automatically, and the refunded amount will be the net of any outstanding balance owed to Longwood for past due library fines, parking fees, or telecommunication charges. MINIMUM REFUND POLICY Due to the high cost of processing refunds, no refund checks will be issued for $10 or less. FINANCIAL AID The purpose of this section is to provide you with an overview of financial aid and pertinent policies and procedures that must be followed to receive financial aid at Longwood University. For more detailed information, visit the Office of Financial Aid web site at http://www.longwood.edu/financialaid/. Financial Aid includes grants, loans, work and scholarship programs funded by federal and state governments, educational institutions and private organizations for the purpose of assisting individuals interested in obtaining an education but who do not have the financial resources to do so. Additional financial aid information may be obtained by calling 434-395-2077 or 800-281-4677 or by e-mail at finaid@longwood.edu or by writing to the Office of Financial Aid, Longwood University, 201 High Street, Farmville, VA 23909. Applying for Financial Aid Most students are eligible for some type of financial aid regardless of family financial circumstances. To be considered for financial aid, the Free Application for Federal Student Aid (FAFSA) must be submitted designating Longwood University (school code 003719) to receive FAFSA results. Students are encouraged to apply electronically using FAFSA on the Web (available online at http://www.fafsa.ed.gov/). The priority filing date for an electronically submitted FAFSA is March 1. Students applying using a paper FAFSA available from high schools, colleges and most libraries should mail the form to the federal processor by February 15. Some financial aid programs have limited funding and can be expended quickly. Students should complete the FAFSA using data from completed tax returns. If necessary, estimated tax information may be used in order to meet the Longwood University priority filing date. The Office of Financial Aid will receive your data electronically from the United States Department of Education and will determine your eligibility. The FAFSA may be completed and submitted in advance of being accepted. However, an offer of admission to a Longwood University degree or licensure program must be made before your financial aid application will be processed. Verification of Application Information and Award Notification Your application for federal student aid may be selected for a process known as verification. If selected, the Office of Financial Aid will notify you of your selection. A verification worksheet, your federal tax returns, and/or other supporting documents must be provided. After reviewing the documentation, any necessary corrections will be made before your financial aid eligibility is determined. A financial aid notification will be provided after verification is complete. In addition, other documents or actions may be required to accept the offered financial aid. Satisfactory Academic Progress Policy Federal student aid regulations require all educational institutions administering funds to ensure that financial aid recipients are making satisfactory academic progress toward their educational objectives. The regulations apply to all students receiving Federal, State and Institutional financial aid funds. Questions regarding this policy should be directed to a staff member in the Office of Financial Aid. Satisfactory Academic Progress for financial aid has been defined as follows: I. Satisfactory Progress Requirements A. Maintenance of a minimum Longwood University cumulative grade point average. 1. For undergraduates, freshmen (students with less than 25 total credit hours earned) must have a 1.80 Longwood University GPA. For all other students, a 2.00 Longwood University GPA is required. 2. For graduate students, a 3.00 Longwood University GPA is required. B. Attainment of a 75% completion rate towards educational objective for hours attempted at Longwood University. Students must complete and pass 75% of all hours attempted at Longwood University. A student’s completion rate is calculated by dividing hours earned by hours attempted. Grades of F, W, I, and repeated courses count as hours attempted. C. Normal Completion Time 1. Undergraduate students will be eligible for financial aid for a maximum of 160 attempted credit hours. Transfer hours are included in the total number of credit hours attempted. 2. Graduate students will be eligible for financial aid for a maximum of 45 attempted credit hours. Transfer hours are included in the total number of hours attempted. II. Satisfactory Progress Levels Defined A. Satisfactory Academic Progress will be monitored at the conclusion of each academic year (May). To be making satisfactory academic progress, a student must maintain the required cumulative grade point average, attain a 75% completion rate and not exceed the normal completion time. B. Students failing to maintain satisfactory academic progress will be placed on Financial Aid Suspension. Such status will make students ineligible for financial aid until such time as the satisfactory academic progress requirements are met. During the period of Financial Aid Suspension, students may (unless placed on Academic Suspension) attend Longwood University without financial aid. It will be the student’s responsibility to secure other financial resources during this period. III. Satisfactory Progress Appeal Process A student who is placed on Financial Aid Suspension may appeal the denial of financial aid. The appeal must be made by submitting a signed written letter to the Director of Financial Aid no later than 10 days after receipt of the notice of Financial Aid Suspension. The appeal will be directed to the Appeals Committee whose decision will be final. The decision will be based on demonstration of one of the following situations: • Error of fact; • Mitigating circumstances. If the appeal is granted, financial aid will be continued for one semester. The student will be advised in writing of the action on the appeal. Withdrawing From Classes It is the responsibility of any student wishing to withdraw from Longwood University to initiate the official withdrawal process with the institution. Graduate students wishing to withdraw from the University should contact the Dean of Graduate Studies’ Office. Please refer to the Withdrawal Policy, under the Academic Regulations section of this catalog. Withdrawal from all classes during a term may result in a change in institutional charges for the term. Please consult the Expenses section of this catalog for the complete Refund Policy. Withdrawal from all classes during a term may also result in a change in the financial aid award for that term. Federal regulations state that students who withdraw before the 60 percent point of the term (as calculated by the number of days in the term) may have their financial aid awards reduced. Upon withdrawal, the Office of Financial Aid will calculate, from the number of days in the term and the number of days of the term that the student was enrolled prior to withdrawal, the percentage of the term that the student completed. This percentage will be applied to the amount of aid received for the term with the student being able to retain only the amount of aid for the percentage of the term actually completed. The unearned portion of the financial aid award must be returned to the Federal, State and Institutional programs from which they were awarded. If excess financial aid funds have been refunded to the student, a portion of these funds may also need to be returned to the financial aid programs awarded. This may result in large sums being owed to Longwood University and Federal, State and Institutional financial aid programs. Students considering withdrawal from classes should consult the Office of Financial Aid prior to initiating the withdrawal process. Withdrawal can have a significant impact on institutional charges, a current financial aid award, as well as future financial aid eligibility (see the Satisfactory Academic Progress Policy). Complete financial aid regulations concerning withdrawals and the Return of Title IV Funds Policy may be obtained from the Office of Financial Aid. Other Information Students’ rights under the Family Education Rights and Privacy Act (FERPA) may be found in the Academic Regulations section of this catalog. Copies of the Campus Security Report are available and may be requested from the Campus Police Department. Copies of the Report on Athletic Program Participation Rates and Financial Support Data are available and can be requested from the Office of the Director of Athletics. Copies of the Report on Completion/Graduation Rates and the Transfer Out Rates for Student Athletes are available and may be requested from the Office of the Director of Athletics. Borrowers with concerns about their Federal Perkins Loan or Federal Stafford Loan may contact the Student Loan Ombudsman at www.sfahelp.ed.gov or 1-877-557-2575. SENIOR CITIZENS HIGHER EDUCATION ACT Senior citizens aged 60 or over, with a Virginia taxable income of less than $15,000 per year, and who have lived in Virginia for one year, can enroll in credit courses free of tuition, provided they meet the admissions standards of the college and space is available. Any senior citizen aged 60 or over can enroll in a non-credit course or audit a credit course free of tuition, regardless of taxable income, provided space is available. The senior citizen is obligated to pay fees established for the purpose of paying for course materials, such as laboratory fees. A maximum of three courses may be taken per semester. Approval to register for classes under the Senior Citizens Higher Education Act may be obtained in the Office of Registration, Barlow 101. |
