Per Credit Hour Tuition & Fee Charges for Non-Virginia Residents (Out-of-State Students) Taking Graduate-Level (500- Level & Above) Courses: MBA students see Required Fees below for additional charge.       

Per Credit Hour Tuition & Fee Charges for Virginia Residents (In-State Students) Taking Undergraduate-Level (100-400 Level) Courses:               

Per Credit Hour Tuition & Fee Charges for Non-Virginia Residents (Out-of-State Students) Taking Undergraduate-Level (100-400 Level) Courses:   

*Special Note:  For purposes of this policy and most other listings throughout the financial section of this catalog, “On-campus” refers to credits offered through the Farmville, Virginia campus.  On-campus credits will include, but are not necessarily limited to: credits associated with classroom instruction, student teaching and internship assignments, and/or independent study assignments.  Off-campus rates apply only to course sections numbered 90 and above.  Off-campus and Online rates apply to those types of courses regardless of the term.

REQUIRED FEES: 

Tuition and required fees are charged per credit hour to all full-time and part-time, graduate and undergraduate students, including student interns, student teachers, and students earning credit hours for independent study.  Required fees included in the above tables are: 

      Student Activity Fee  -  The activity fee is an administrative fee for student organization costs. 

      Comprehensive Fee  -  The comprehensive fee includes charges for Safety Initiatives, Building Repair & Maintenance, Campus Beautification & Grounds Maintenance, Student Health & Wellness Services, LCVA Center for the Visual Arts, Farmville Area Bus Service, Athletics, Student Union/Programming, and other services.

      Technology Fee  -  The technology fee is used for direct technology support for students. This fee provides student network support and hardware and software in the academic computer labs. 

      Registration Fee  -  A registration fee is used to support the registration process and the WIN (Web Information Network) for students. 

      Capital Outlay Fee  -  The capital outlay fee is a state mandated fee required of out-of-state students for debt service costs on recently approved capital bond packages. 

      Online Fee  -  The Online fee supports the online course management system (Blackboard), hardware, software, instructional design & delivery training, and technology support services for online courses. 

      MBA Fee  -  All students enrolled in graduate-level business administration/retail management courses are assessed a per credit hour fee of $210.00 in support of the MBA.

OTHER FEES: 

Application Fee:  A non-refundable application fee of $40.00 is required of each graduate student making an application to Longwood University. 

Course Fees: Some academic classes require additional course fees. These fees are assessed to all students enrolled in the class at the end of the add/drop period. Fees typically range from $5 to $300. 

Comprehensive Exam Fee: A fee of $35.00 are charged to graduate students who take a comprehensive examination as a requirement for their graduate degree. 

Re-examination Fee: A charge of $35.00 is made for the one comprehensive re-examination permitted each graduate student. 

Commencement Fee: A fee of $50 is charged for a Master's diploma. This non-refundable fee is payable to Longwood University at the time the Application for Graduate Degree is due and filed. 

Thesis Binding Fee: A fee of $27.00 is charged for binding two (2) copies of the Master’s thesis or collaborative research to be retained in the Longwood Library.  A fee of $10.00 per copy will be charged for each additional department or personal copy. This non-refundable fee is payable to Longwood University in the library at the time the student submits the thesis or collaborative research for binding. 

Automobile Registration: A fee is charged for each automobile registered. Parking on main campus or on Longwood-managed properties is permitted only if the permit issued on payment of this fee is displayed. For information regarding parking regulations and/or parking fees, please visit the Longwood University Public Safety web site:  http://www.longwood.edu/police/, and select the options:  Parking Services, and View Parking Regulations.

Returned Check Fee: A fee of $30.00 is charged for each check returned due to non-sufficient funds, stopped payment, account closed, etc.

Reinstatement Fee:  If a student is administratively withdrawn for non-payment of tuition and fees and wishes to be reinstated*, he/she must pay a $50.00 reinstatement fee in addition to any outstanding charges.

*If administratively withdrawn, original course schedule may not be available and the student must work with her/his advisor and the Office of Registration to create a new schedule.

TUITION DEPOSITS / INTENT TO ENROLL FEES 

For each accepted graduate student, a $50.00 tuition deposit is required as an indication of commitment to attend Longwood University. New students will be invoiced for the deposit in a letter of admission from the Office of Graduate Studies. Deposit payments should be paid to Longwood’s Office of Cashiering.

Deposits are refundable provided a written withdrawal/refund request is issued to the Office of Graduate Studies prior to the dates listed below. Paid deposits will be credited to tuition charges for students who enroll in Longwood University courses within two semesters (or summer sessions) following the admission offer and acceptance. After two semesters (or summer sessions) of non-attendance, tuition deposits will be forfeited.

The fees indicated are estimated for the 2006-2007 academic year and are subject to change by the Board of Visitors at any time.

QUALIFYING FOR VIRGINIA TUITION RATES 

Complete guidelines regarding eligibility for in-state tuition rates are covered in Section 23-7.4 of the Code of Virginia. All Virginia public institutions follow these guidelines. Guidelines are available at http://www.schev.edu/Students/VAdomicileguidelines.asp?from=policymakers. The following information briefly describes the ways in which students may qualify for in-state tuition rates; it is not intended as an exhaustive analysis of the complex statutory provisions affecting applicants. 

Generally, to be classified as a Virginia resident for tuition purposes, the parent/legal guardian of a minor or dependent student or the non-minor or non-dependent student themselves must physically reside in Virginia for at least one year prior to the intended date of enrollment. Payment of state taxes, voter registration, car registration, and driver’s license are also considered in determining eligibility. Eligibility for students under 24 years of age and/or who are dependents for tax purposes will usually be determined by the parent/legal guardian’s status on the above-mentioned items.

Military Personnel 

Active duty military personnel and an active duty military parent may qualify for in-state tuition rates if, while residing in Virginia, he or she adopts Virginia as his or her legal domicile. This is accomplished by filing a State of Legal Residence Certificate declaring Virginia as one’s domicile for income tax purposes and fulfilling the domiciliary intent requirements as discussed above. The one-year requirement is waived for active duty military personnel who fulfill all other conditions for establishing domicile. A student claiming entitlement to in-state privileges through the military parent’s status as a Virginia domiciliary must submit with the application a copy of the parent’s Leave and Earnings Statement and other documents as requested.

The dependent child of a military person and a non-military spouse who are not domiciled in Virginia may nevertheless qualify for in-state rates through the military exception provision. Pursuant to Section 23-7.4:2, in-state tuition may be granted to the child of a military parent stationed and residing in Virginia if, for at least one year immediately prior to the date of intended enrollment, the non-military parent has resided in Virginia, been employed full-time and claimed the student as a dependent on federal and resident Virginia income tax returns. At the present time, full-time employment is defined as an annual earned income of at least $10,300.00. Entitlement under this provision continues only so long as the requirements continue to be met. Under this provision the non-military parent is not required to demonstrate his or her intent to be domiciled in Virginia.

Procedures 

Applicants 

Upon application for admission, the Application for In-State Tuition is submitted to the Office of Graduate Studies for review and decision. If the applicant is accepted, the residency determination is included in the acceptance letter.

If the student does not agree with the domicile decision, a letter of appeal with supporting documentation should be submitted to the Office of Graduate Studies for review and subsequent decision.  If the student does not agree with this decision, a written appeal with supporting documentation should be submitted to the Assistant Dean for Student Affairs. If the student does not agree with this decision, the student may petition the Circuit Court.

Current Students 

The University may initiate a reclassification inquiry at any time after the occurrence of events or a change in facts gives rise to a reasonable doubt about the validity of existing residential classification.

A current student wishing to have the domicile changed for tuition purposes should submit a written request with supporting documentation to the Office of Registration.  If the student does not agree with this decision, a written appeal with supporting documentation should be submitted to the Office of the Assistant Dean for Student Affairs.  If the student does not agree with this decision, the student may petition the Circuit Court.

Establishing in-state status while one is a student can occur if the student or the parent(s) of a dependent student moves to Virginia and fulfills the requirements of domicile including the one-year residency.  Students classified as out-of-state must present clear and convincing evidence to rebut the presumption that residing in Virginia is primarily to attend school. Residence or physical presence in Virginia primarily to attend college does not entitle students to in-state tuition rates.

INFORMATION CONCERNING ON-CAMPUS RESIDENCY 

Residential (on-campus) housing is not provided to graduate students. However, if residence hall/Longwood leased housing space is available, then special consideration may be made to offer very limited housing to graduate students. Graduate students wishing to apply for limited housing should contact the Office of Residential & Commuter Life for information concerning the availability of on-campus housing and the application process.

BILLING AND PAYMENT SCHEDULE 

Graduate and non-degree seeking students are expected to pay for courses at the time of registration.  However, if a graduate or non-degree-seeking student has registered during the undergraduate open registration period and has not paid for courses at the time of registration, then the Office of Cashiering and Student Accounts will generate a bill for the graduate or non-degree seeking student. When this occurs, graduate and non-degree seeking students are required to pay all charges by the semester due date for undergraduate tuition and fees. Please see Billing Schedules below. 

Please note:      Graduate students (who are billed along with degree-seeking undergraduate students) will not be sent revised bills for courses added after the open registration deadline. Also, if applicable, revised bills will not be sent for changes made to housing assignments or meal plans after the open registration deadline. Students are responsible for paying (or securing with adequate financial aid) all calculated charges on, or before, the semester’s due date. Students requesting changes after the open registration deadline are encouraged to contact the Office of Student Accounts for up-dated balances. Failure to receive a bill does not waive the requirement for payment when due.

         All currently enrolled students (including students registered after the billing date) may view their account summary on-line via the WIN (Web Information Network) for Students.

Billing Schedules (for Degree-Seeking Undergraduate Students and Pre-registered Students, Only): 

Second Semester: For the spring semester, degree-seeking undergraduates (and pre-registered graduate students with unpaid charges) will be billed on or about December 1st, and payment will be due on or about January 1st. Credit will only be given for third party tuition assistance* if the student provides Longwood with an approved "authorization to bill the employer" prior to Longwood’s scheduled billing dates. Failure to receive a bill does not waive requirement for payment when due.

*Please note: Longwood University will give credit for tuition assistance authorized by a school or other employer only if the employer guarantees to make payment directly to Longwood University.  Longwood will not delay the due date for payment if tuition assistance is paid directly to the student (reimbursement basis) or if payment is contingent upon the student’s successful completion of the class. In all cases, students are responsible for delivering approved "tuition assistance authorization forms" (at the time of registration) to Longwood’s Office of Student Accounts, and students are responsible for paying (at the time of registration) all amounts not guaranteed by the authorization. Failure to submit approved tuition assistance authorizations (and, if applicable, personal payments) at the time of registration could result in the assessment of late payment fees. If assessed, late payment fees will be charged to the student.

Methods of Payment: 

Lump Sum Payments: Payment may be submitted to the Office of Cashiering, 201-A Lancaster. Cash, personal checks (unless prior checks have been returned), cashier’s checks, and money orders are accepted. An after hours payment drop box is also available outside the entrance to the Office of Cashiering and Student Accounts. 

Credit cards/debit cards are not accepted in the Office of Cashiering, but VISA and MasterCard are accepted by voice response and web submission. Parents/students wishing to make credit/debit card payment may obtain information by visiting the Office of Cashiering/Student Accounts website at the following address: http://www.longwood.edu/studentaccounts/stuaccounts.htm.

Monthly Payment Plan: Longwood offers a Monthly Payment Plan (MPP) to students for the fall and spring semesters as an option for paying tuition bills. The deadline to apply for the Plan is on or about June 25th for the fall semester and on or about November 25th for the spring semester. Payments are due on the 15th of each month from July through October, for the fall semester, and from December through March, for the spring semester. A late fee of 10% on the past due amount will be assessed for each late payment. Delinquent payments may result in the student being dropped from the MPP. If a student is dropped from the MPP, then tuition and fee balances will be due in full. Please visit our website at http://www.longwood.edu/studentaccounts/mpplan.htm. 

*Please note:     Longwood University will give credit for tuition assistance authorized by a school or other employer only if the employer guarantees to make payment directly to Longwood University.  Longwood will not delay the due date for payment if tuition assistance is paid directly to the student (reimbursement basis) or if payment is contingent upon the student’s successful completion of the class. In all cases, students are responsible for delivering approved "tuition assistance authorization forms" (at the time of registration) to Longwood’s Office of Student Accounts, and students are responsible for paying (at the time of registration) all amounts not guaranteed by the authorization. Failure to submit approved tuition assistance authorizations (and, if applicable, personal payments) at the time of registration could result in the assessment of late payment fees. If assessed, late payment fees will be charged to the student.

LATE PAYMENT FEES     

Any student account not paid in full or secured by Financial Aid, the Monthly Payment Plan, and/or approved Third Party Tuition Assistance will be assessed a late payment fee of 10% of the unsecured past-due account balance as prescribed in §2.2-4805 of the Code of Virginia. Failure to receive a bill does not waive the requirement for payment when due and will not prevent the application of the late fee.

CANCELLATION POLICY FOR UNPAID STUDENT ACCOUNTS 

Any student with an unpaid account balance not secured by a payment plan and/or financial aid will be denied acess to student housing and will have her/his course schedule and meal plan cancelled on the last day of the add/drop period.. A student who is administratively withdrawn for non-payment of tuition and feeswill be assessed a withdrawal fee in accordance with the withdrawal policy. The student will be responsible for the withdrawal fee in addition to any outstanding charges. A student who is administratively withdrawn for non-payment of tuition and fees and wishes to be reinstated must pay the required reinstatement fee in addition to any outstanding charges.  The original course schedule may not be available and the student must work with her/his advisor and the Office of Registration to create a new schedule.  Student housing may not be available and the student must work with the Office of Residential and Commuter Life to secure housing accommodations.  Payment of the reinstatement fee and any outstanding charges must be made to the Office of Cashiering.

Any student who is withdrawn at the end of the add/drop period is subject to eviction from student housing for non-payment.

Diplomas and official transcripts will not be issued until all financial obligations to Longwood have been paid or secured to the satisfaction of the University.  Any unpaid balance will also prevent future registration and adding or dropping of classes.

NOTICE OF FEES AND CHARGES ON UNPAID TUITION AND FEE BALANCES 

The public is hereby placed upon notice that failure to pay in full at the time services are rendered or when billed may result in the imposition of interest at the rate of 10 percent per month on the unpaid balance. If the matter is referred for collection to an attorney or to a collection agency, the debtor may then be liable for attorney’s fees and/or additional collection fees of up to 50 percent of the then unpaid balance. Returned checks will incur a handling fee of $30.00. Requesting or accepting services will be deemed to be acceptance of these terms.

The student is responsible for all charges assessed regardless of any arrangements or agreements made with other parties.

NOTICE OF POLICIES AND CHARGES ON UNPAID TELEPHONE ACCOUNTS 

Students are responsible for the security of their PBN (Personal Billing Number) and will be liable for any charges made with their PBN. All students are required to pay LancerNet accounts within 30 days of the billing date. Failure to pay will result in a hold flag being placed on the student's record. This will prevent registration, adding or dropping of classes, processing of transcripts, and awarding of diploma. The student's PBN will also be deactivated, preventing any additional long distance calls. Returned checks will incur a handling fee of $30.00. If the matter is referred for collection to an attorney or to a collection agency, then the debtor will be liable for attorney's fees and/or additional collection fees of up to 50 percent of the then unpaid balance. Requesting or accepting services will be deemed to be acceptance of these terms.

Information and Instructional Technology Services will be billed for full months only. No credits will be given for partial months.  The Information and Instructional Technology Services Department will use the free Longwood University e-mail address provided to all students for notification purposes. Other e-mail addresses will not be maintained in the CMS (LancerNet) database.

WITHDRAWAL POLICIES AND PROCEDURES FOR STUDENTS WITHDRAWING FROM INDIVIDUAL COURSES, BUT STILL ENROLLED FOR THE SEMESTER AND ATTENDING LONGWOOD 

To receive a partial refund or credit of semester charges, a student must drop individual courses within the official semester "add / drop" period.  After the last day to drop a course, no refunds or credits will be issued to students who withdraw (without academic penalty) from individual courses. Failure to attend class and/or to drop courses during the add / drop period due to the presence of unresolved hold flags will not release a student’s financial obligation to pay for registered credit hours. For additional information concerning withdrawing without academic penalty, please refer to WITHDRAWAL POLICY, under the section ACADEMIC REGULATIONS, of the Longwood University Graduate Catalog. 

Enforced withdrawals, such as disciplinary suspension or administrative withdrawal due to non-payment, do not involve credits or refunds beyond the above schedule.

*Please note:     For “Special Offering” courses held in non-traditional time frames, the last day to drop is the date of the first class meeting. Special offering courses include:

   1. Courses beginning and/or ending outside of the normal calendar dates of an academic semester/summer session

   2. Courses beginning and/or ending mid-semester/mid-summer session (short courses)

   3. Courses overlapping two or more semesters/summer sessions

WITHDRAWAL POLICIES AND PROCEDURES FOR (DEGREE OR NON-DEGREE SEEKING) GRADUATE STUDENTS WITHDRAWING FROM ALL COURSES, BUT NOT WITHDRAWING FROM A DEGREE PROGRAM 

Once a student has pre-registered, registered, or otherwise been assigned classes for any semester, he/she must officially drop all classes before the first day of the academic semester to prevent tuition and fee charges. A student’s failure to attend class will not fulfill the requirements for withdrawal and will not release a student’s financial obligation to pay for registered credit hours.

For graduate-level students only, a student may drop or withdraw from all registered courses during a semester without actually withdrawing from a degree or licensure program. (This policy applies to degree-seeking graduate students wishing to sit out a semester and to non-degree seeking students never admitted into a program.)

After the start of the academic semester, but before the mid-point of the semester, a graduate-level student who officially withdraws from (or drops) all of his/her (Farmville campus) classes may be entitled to a partial credit of charges. To receive consideration for a partial credit/refund, a withdrawn student should send written notification of withdrawal to the Office of Student Accounts.  Upon receipt of this notification, the Office of Student Accounts will evaluate the student’s registration history and, if appropriate, will issue an account credit (or refund, if requested) according to the schedule stated under the section REFUNDS AND CHARGE ADJUSTMENTS. For additional information concerning withdrawing without academic penalty, please refer to WITHDRAWAL POLICY, under the section ACADEMIC REGULATIONS, of the Longwood University Graduate Catalog.