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Longwood University
Chief Administration and
Finance Officer:
Human Resources
201
High Street, Lancaster 335, Farmville, VA 23909
Phone:
434.395.2074 Fax: 434.395.2666 |
Policy 5202
ALCOHOL, DRUG, AND SUBSTANCE USE AND ABUSE
I. PURPOSE
To protect the health, safety, and welfare of all members of the Longwood
community by taking all reasonable measures to assure that a drug-free workplace
is maintained and that employees perform their duties unimpaired by the effects
of drugs or alcohol. (In accordance with Drug-Free Workplace Act of 1988 and the
Drug-Free Schools and Communities Act of 1989).
II. DEFINITIONS
For the purpose of clarification, the following terms will have the meanings
outlined below:
A. Controlled Substance:
drug or substance found in section 54.1-3401 and
Schedules
I
through IV of Sections 54.1-3446 through 3456 of the Code of Virginia,
as amended, and Section 202 of the
Federal Controlled Substances Act (21 U.S.C. 81).
B. Alcohol: Any product as
defined in The Alcoholic Beverage Control Act,
Section
4-2 of the Code of Virginia, as amended.
C. Conviction: A finding of
guilt (including a plea nolo contenders) or imposition of
sentence, or both, by any judicial body charged with the responsibility to
determine
violations of the Federal or State criminal drug statutes.
D. Criminal Drug Statute: A
criminal statute prohibiting the unlawful manufacture,
distribution, dispensation, use, or possession of any controlled substance.
E. Drug: Any controlled
substance or prescribed or non-prescribed medication, taken
into the
body, other than alcohol, which may impair one's mental faculties and/or
physical
performance.
F. Employee: Administrative
faculty, professional faculty, teaching faculty, classified
and
non-classified, full-time and part-time, salaried, and hourly persons, and any
and
all other
individuals, except independent contractors, employed by Longwood.
G. Workplace: Any site
where official duties are being performed by employees.
III. POLICY
The unlawful manufacture, possession, use or distribution of illicit drugs
and controlled substances and the unlawful possession, use, or distribution of
alcohol on Longwood property is prohibited. Violations are handled
according to existing personnel policies and procedures governing the conduct of
administrators, faculty and staff.
A. Controlled Substances:
1. The unlawful or unauthorized manufacture, distribution, dispensation,
possession, or use of controlled substances is prohibited at the workplace.
2. Any employee who violates Section III,B,1 may be subject to disciplinary action,
including discharge, and/or referral to an assistance or rehabilitation program
at
the discretion of management. Any employee who is referred to an assistance or
rehabilitation program must satisfactorily participate in such program. Satisfactory
participation in such program shall be determined by management after consultation
with the individual or organization providing the assistance or rehabilitation and/or the
State Employee Assistance Service.
B. Alcohol:
1. The unlawful or unauthorized manufacture, distribution, dispensation, or use
of
alcohol is prohibited at the workplace.
2. Violators of Section III,C,1 may be subject to disciplinary action, including
discharge, and/or referral to an assistance or rehabilitation program at the
discretion of
management.
3. Any employee who is referred to an assistance or rehabilitation program must
satisfactorily participate in such program. Satisfactory participation in such
program
shall be determined by management after consultation with
the
individual or
organization providing the assistance or rehabilitation and/or the
State Employee
Assistance Service.
C. Employees Fitness for Work:
1. To perform assigned duties unimpaired by the effects of drugs or alcohol.
2. Those whose performance is impaired by the effects of drugs or alcohol at the
workplace may be subject to disciplinary action, including discharge, and/or
referral to an assistance or rehabilitation program at the discretion of
management.
D. Employee Responsibilities:
1. As a condition of employment, all employees shall abide by the terms of this
policy, and report employee convictions of any criminal drug statutes for
conduct in the workplace no later than five (5) days after such conviction is
entered.
E. Institutional
Responsibilities:
1. Shall provide its employees a copy of this policy, including a description of
the
health risks associated with the illicit use of drugs or the abuse of
alcohol, and a
general description of criminal sanctions under Federal and State law,
for the
unlawful possession or distribution of illicit drugs and alcohol (required by the Drug-Free
Schools and Communities Act of 1989).
2. Inform its employees of the dangers of drug abuse in the workplace, and
availability of drug and alcohol counseling, and rehabilitation and employee
assistance programs.
3. Inform any contracting or granting agency within ten (10) days after
receiving
notice from an employee of any criminal drug statute conviction for a violation
occurring at the workplace, when the subject employee is a sponsored program
employee.
4. Within thirty (30) days of receiving notice of an employee's conviction for a
criminal drug statute offense occurring in the workplace, take appropriate
disciplinary action against such employee and/or require such employee to
participate satisfactorily in a drug abuse assistance or rehabilitation program,
as required by the Drug-Free Workplace Act of 1988.
F. Rehabilitation Programs:
1. Employees experiencing a problem with drug or alcohol abuse or dependency
are encouraged to seek counseling assistance. Supervisors are encouraged to
assist employees seeking such assistance. Not withstanding an employee's
voluntary participation in a drug or alcohol rehabilitation program, the
employee is expected to perform his/her duties according to developed job
standards and expectations.
2. The State Employee Assistance Service (SEAS) is available to all state
employees for counseling and referral for drug and alcohol related problems as
well as other personal problems.
3. With respect to any violation of this policy, the following provisions apply;
a. Supervisors should consult with SEAS or other state operated substance
abuse programs prior to referring a state employee to a drug or alcohol
assistance or rehabilitation program (under current health care benefits,
not all treatment programs are covered).
b. Management is encouraged to consult with SEAS or other state operated
substance abuse programs in determining whether a state employee
referred
to an assistance or rehabilitation program has satisfactorily
participated in such
program.
c. Department of Mental Health, Mental Retardation and Substance Abuse
Services and the Department of Health may be contacted to provide
assistance and referral information.
d. Employees may be granted leaves of absence (leave without pay if no
leave balances are available) to participate in rehabilitation programs for
treatment of drug or alcohol abuse at discretion of
management.
G. Institutional Substance
Abuse Policies: Longwood may modify this policy or
or
promulgate additional substance abuse policies as needed.
H. Interpretation: The
President or his/her designee is responsible for official
interpretation of this policy. Questions regarding the application of this
policy
should
be directed to the Human Resources Office.
I. Program Review: Every
two (2) years Longwood shall conduct periodic reviews
of
its drug prevention programs to determine their effectiveness and to implement
changes as required.
Revised and approved by the Board of Visitors, September 7, 2002.
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