Longwood University  Chief Administration and Finance Officer:       Human Resources        201 High Street, Lancaster 335, Farmville, VA  23909         Phone: 434.395.2074     Fax: 434.395.2666

 Policy 5214
EMPLOYMENT STATUS

I.    PURPOSE

The purpose of the policy is to identify the different categories of covered and non-covered, 
non-faculty employees; and their corresponding terms and conditions of employment.

II.     APPLICABILITY

        A. Covered Employees: The following categories of employees are covered by the
        Virginia Personnel Act, Chapter 10, Title 2.1 of the Code of Virginia, once they
        have completed the probationary period. These employees may be full-time or
        part-time.

            1. Classified Employees: These are employees whose positions are within the
            occupational classes in the Commonwealth's Compensation Plan.

            2. Restricted Employees: These are employees whose positions receive at least
            ten (10) percent of required funding from non-continuous or non-recurring funding
            sources, such as grants, donations, contracts, capital outlay projects, or higher
            education auxiliary enterprise revenues.

        B. Non-Covered Employees: The following categories of employees are not covered
        by the Virginia Personnel Act.

            1. Probationary Classified and Restricted Employees: Until an employee in these
            categories has successfully completed a twelve- (12) month probationary period, 
            the employee is not covered.

            2. Wage Employees: These are employees who are used strictly to supplement
            the institution's regular workforce during seasonal or temporary peaks in workloads,
            or to provide interim replacement, or to perform short-term projects or other jobs 
            consistent with this definition. These employees are non-exempt for purposes of 
            overtime compensation.

        C. Administrative, Professional, and Teaching Faculty

III.     POLICY

        A. Tenure of Employment:

    1. Covered Employees: Employees covered by the Act have no guarantee of
    employment for any particular term, and may be terminated in accordance
    with the provisions of Department of Human Resource Management (DHRM)
    Policy 1.70, entitled Termination/Separation from State Service, dated 09-16-93.

             a. Classified Employees: Employees who occupy positions within the
              occupational classes that are listed in the Commonwealths Compensation Plan,
              and who are covered by the Virginia Personnel Act, as found in Chapter 10,
              Title 2.1 of the Code of Virginia, once they have completed the probationary
              period.

             b. Restricted Employees: Employees who positions receive ten (10) percent or
             more of required funding from non-continuous or non-recurring funding
             sources, such as grants, donations, contracts, capital outlay projects, or higher
             education auxiliary enterprise revenues.
            
            c. "776" Employees: These are classified employees who report directly
            to the President. These employees have certain restrictions on their rights to
            continued employment. See the Chief Human Resources Officer for more 
            specific details.

            2. Non-Covered Employees: Wage employees have no guarantee of employment
            for a particular term, serve at the pleasure of the appointing authority, and may be
            terminated from employment at any time.

        B. Compensation: Compensation for all covered and non-covered employees
        identified in this policy is determined by DHRM Policy 3.05, Compensation, revised
        03-01-01. Compensation must be within one of the appropriate pay bands to which 
        the employee's position is assigned.

            1. Wage Employees: Wage employees are limited to working one thousand five
             hundred (1,500) hours per agency per year. "Year" is defined as the three
             hundred sixty-five (365) day period following a wage employee's first day of
             employment. Exceptions may be granted under certain, compelling circumstances.

        C. Benefits: Covered employees and probationary employees who are eligible to
        become covered when they successfully complete the probationary period, are
        entitled to accumulate and use paid leave and take unpaid leave in accordance with
        the provisions of DHRM Policy 4.05 through 4.60, the group of policies entitled
        Benefits Management.

            1. Wage Employees: Benefits as described above are not available to Wage
            employees, but employees in this category are entitled to Worker's Compensation
            coverage; leave without pay for family and medical reasons in accordance with 
            DHRM Policy 4.20 entitled Family and Medical Leave, revised 06-16-97; and 
            leave without pay for military service with reserve components.

Revised and approved by the Board of Visitors, September 7, 2002.

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