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Longwood
University
Chief
Administration
and Finance Officer:
Human Resources
201 High Street, Lancaster 335, Farmville, VA 23909
Phone: 434.395.2074
Fax: 434.395.2666 |
Policy 5217
GIFTS AND MEMORIALS (REMEMBRANCE FUND)
I. PURPOSE
This policy is intended to make the Longwood community aware that the Human
Resources
Office receives funds from the Longwood Foundation annually for
specific gift and memorial
purposes and may be accessed for appropriate
departmental gift and memorial needs relating
to employees.
II. POLICY
Gifts or memorials may be purchased from the "Remembrance Fund" for the
following
purposes:
A. Birth or adoption of a child by
employee,
B. Overnight hospitalization of an
employee,
C. Death in employee's immediate
family.
1. Definition of Immediate Family: The Department of Human Resource
Management defines immediate family as spouse, parents,
brothers,
sisters,
children (by birth, prior marriage or adoption).
D. Marriage of an employee.
E. Exclusions: State policy
provides for length of service awards and employee
recognition
by way of specific programs the institution traditionally handles through
annual awards
dinners. State and foundation funds may not be used for employee
leaving
service gifts. Should departments desire to convey going away gifts or incur
party-related
expenses, neither Longwood nor Foundation funds may be used to
cover costs.
III. PROCEDURE
Departments seeking to access the Remembrance Fund for purposes discussed in
Section III,
may do so by contacting the Human Resources Office at 434.395.2074. The
Human Resources
Office will handle all the details. The gifts or memorials
generally range from twenty-five (25) to
forty (40) dollars and is dependant on the range of
selection available.
Revised and approved by the Board of Visitors, September 7, 2002.
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