Longwood University         Chief Administration and Finance Officer: Human Resources        201 High Street, Lancaster 335, Farmville, VA  23909         Phone: 434.395.2074     Fax: 434.395.2666

Policy 5224
OUTSIDE EMPLOYMENT AND RELATED ACTIVITIES

I.     PURPOSE

The purpose of the policy is to promote employee responsibility for ensuring he or she is capable of attending work regularly and able to perform work according to established performance standards, yet allow employees to reasonably engage in outside business activities or other interests, including political interests.

II.     POLICY

A. Limitations on Outside Employment: Employees may engage in outside employment or any business enterprise which does not require their physical presence during the hours in which he or she is employed by the University. If an employee's employment or business interests outside his or her normal work schedule at the University adversely affects the employee's ability to perform his job satisfactorily, the employee may be disciplined. Longwood reserves the right to require the employee to terminate the outside employment or curtail the outside business interest to the extent that it will no longer burden the employee's performance.

B.  Workload Considerations When Participating in Community or Political Activities: Determination as to the length and type of leave and employment status will be based upon the circumstances in each case.

1. Short-term: Participation in community or political activities may require changes in workload or absences from work ranging from short periods to weeks, months or indefinite periods. It is the employee's responsibility to coordinate all absences or changes in workload with his/her supervisor, regardless of duration.  Short-term absences may be coordinated with the department head only.

2. Long-term: Extended absences or changes in workload require approval of the supervisor and vice president/provost as appropriate, and the notification of the President.

C.  Benefits Considerations: Benefit entitlements may be affected by a partial or full leave without pay.  The Human Resources Office should be consulted to determine the impact upon benefits.

III.    PROCEDURE

A. Notice of Outside Employment: The institution must be informed of outside employment activities undertaken by its employees. Such notice should be received by the University prior to commencement of outside employment.

1. Classified Employees: Classified employees are required to report any outside employment to the Human Resources Office.

2. Administrative and Professional Faculty Employees: Administrators must report such activity to their immediate supervisors as well as the Human Resources Office.

3. Faculty Members: Faculty members may engage in collateral employment only if prior written approval is obtained from the Chief Academic Affairs Officer and Provost and, if continuing, renewed annually.

Revised and approved by the Board of Visitors, September 7, 2002.

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