Cataloging and Processing of CDROMS

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PROCESSING BOOKS WITH CD-ROMs OR FLOPPY DISKS


LOCATIONS
When a floppy disk or CD-ROM accompanies a book, each component will be separately item-screened. All accompanying materials are shelved with the book in either General Collection or Reference, unless specifically requested for faculty reserve.

CATALOGING
In addition to the "accompanying materials" information in the physical description (300 field), the bibliographic record should contain system requirements information. Include in the 538 field system requirements for either format.

ITEM-SCREENING
Location code for floppy disks and CD-ROM will be the same as the book. The itype will be based on format:
itype for floppy disk: 32 – Software, IBM floppies
itype for CD-ROM is: 31 - Software, CD-ROM

Circulation period matches text circulation:
90 days for General Collection
  0 days for Reference

BACK- UP COPY
A single back-up copy of the disk should be made for circulation purposes with system
requirements information noted on the label. The master should be filed in the Technical
Services Department. The University Librarian’s Assistant [ ] will make the back-up
copies.
 

PHYSICAL PROCESSING
The diskette copy should be placed in a standard diskette packet and paper sleeve and the CD-ROM in a jewel case; the packet or jewel-case should be bar-coded on the inside front cover so that the circulation attendant will have to open the container at check-in, verifying the software's presence. The paper sleeve should be attached to the inside back portion of the diskette container.

The call number should appear on both the master and the back-up copy of the diskette. Should the system requirements information or installation directions be too lengthy to appear on the software itself, this information should appear on the software container; in the case of a very long system requirements note, it may be advantageous to utilize the 538 field from the MARC record for this purpose.

CHECK-IN
Upon return from the patron, the diskette should not be checked in until after it has been scanned for possible viruses. If it has been wiped clean or hopelessly corrupted, a new copy should be made from the master in Technical Services.

The Circulation attendant should be sure that the software is actually in the packet before completing the check-in.


Rev. 10/04


 

 

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