Authority Work

              COPYING AUTHORITY RECORDS

There are two methods that can be used to copy authority records. The simpler of these methods to use is the Millennium Cataloging Module. You may also copy authority records by using the Character Based Interface of ReadPAC.

In Millennium:

1. Pull up the authority record that needs to be copied.
2. Go to Edit and then select Copy Record.
3. Choose the type of authority record that you need. For the first authority record that you copy during an active session you will select the type of template you need for the new authority record. You will not have to select the template while your session is active if all of the authorities that you copy are the same type authority as the first one you copied.
4. Save the newly created authority record. If you no longer need the original authority record in ReadPAC, it should be deleted after it has been copied. This can be done by clicking on File and then Delete Authority Record.

In the Character Based Interface of ReadPAC:

1. Log in to ReadPAC.
2. Select “D” for Catalog Database Maintenance.
3. Select “U” to Update the Existing Records.
4. After entering your personal log-in ID and password, choose “A” for authority record.
5. You will be prompted to enter the authority record number for the heading to be updated. Be sure to precede the authority record number with a decimal and the letter “a”. If you don’t have a full eight digit authority record number, the letter “a” can be used as a wild card and should follow the number. The authority record number in that case would appear in the following format: .a1234567a
6. The prompts will take you through the process so that you can enter the exact information regarding how the record is to be updated, for example “C” to Copy and “A” to Add to the Database. If you don’t see the command that is applicable, enter “+” for additional options.
7. When you finish editing, enter “Q” to quit and “X” to exit the program. If you no longer need the original authority record in ReadPAC, it should be deleted as previously mentioned.

Rev. 10/04