When someone offers to donate materials to the library, the donor is asked to fill out a form that is kept at the Circulation Desk (see attached copy of form).
The materials go to Lydia Williams' office where the gift is acknowledged and the materials are either prepared for cataloging or sent downstairs to the surplus area.
After the materials have been inventoried and acknowledged, the materials are checked against the library's holdings. If we have the item, the call number is noted on a slip that is placed inside the book. If we do not have the book, this is noted on the slip.
For items we have, the book is compared with the cataloged copy. If the cataloged copy is in poor condition, this is noted on the slip in the gift copy.
The number of times that the item has been checked out is noted on the slip and placed in the gift copy.
Once the gift books have been checked against the library's collection, the books are sent to the appropriate librarian who will decide whether or not the item or items will be added to the collection.
Wendell Barbour (All Education-Related Materials, Social Work)
Pat Howe (All Business-Related Materials, Psychology)
Virginia Kinman (Health, Recreation & Kiniseology, History & Political Science, Military Science)
Liz Kocevar-Wiedinger (Art, Music, Anthropology & Sociology, Communications Studies & Theatre)
Sharon McCaslin (Mathematics & Computer Science, Natural Sciences)
Ib Stwodah (English, Modern Languages)
The librarians will return the book(s) with instructions on which are to be added to our collection.
The books that are to be added will have a note created in the item record listing the donor's name. The books are bar-coded and searched on OCLC for copy. Member copy as well as DLC copy is acceptable. If the item is in OCLC and the copy matches the book, the record is exported from OCLC into ReadPAC and OCLC holdings are updated. The record is retrieved from ReadPAC and the item screen created with a note "Gift from ..."
The book(s) then go to Physical Processing.
Rev. 10/04