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Printing Purchases

Longwood University has in-house Printing Services that is the mandatory source for printing at the university.  If Printing Services is unable to meet your printing needs, a release must be obtained from the Director of Printing Services before any print job can be produced off-campus, through external resources, regardless of the dollar amount.

In addition, the following procedures as found in Longwood University Graphic Identity Style Manual (pdf) must be followed:

  • Print projects requiring multiple ink colors must first be approved by the Associate Vice President for Marketing and Communications via the Printing Services Center and then forwarded to the President's Office for approval regardless of the dollar amount
  • Primary publications targeted to off-campus constituencies must be approved by the Associate Vice President for Marketing and Communications via the Printing Services Center.

If you are released by Printing Services to outsource a print job, then the department must follow the procedures for purchasing goods and non-professional services, including the solicitation of SWaM businesses, with approvals from the Director of Printing and the Associate Vice President for Marketing and Communications. These approvals must be kept on file with the order.  Materiel Management and Purchasing suggests that departments who choose to exercise their delegated purchasing authority, obtain written quotes because of the technical aspects and complications resulting from printing trade customs.