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Contract Administration
Once a contract is signed, the administration of the contract falls to the
department. The Department Contract Administrator is responsible for
assuring that the contractual relationship is completed successfully and in
accordance with the University's terms and conditions.
Among the activities of a Department
Contract Administrator are the following:
- Inspecting and accepting contractor performance;
- Communicating with contractors to assure understanding of the University's
requirements within the boundaries of the contract documents;
- Evaluating contractor performance;
- Notifying Materiel Management promptly of any disputes,
failures to perform or other problems with contractors;
- Documenting all activities of the contract and assuring copies of
documents are forwarded to Materiel Management for the file;
- Processing payments and contract close-out documents.
The contractual duties of the Materiel
Management Office are as follows:
- Maintaining the University's record file of the contract;
- Reviewing and approving all requests for changes in delivery, price
or specifications before any action is taken by the Department or Contractor;
- Resolving disputes with Contractors.
- Issuing Cure notices, demand letters and contract default/termination
notices to the Contractors;
- Maintaining records of vendor performance.
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