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User departments may purchase supplies, materials, and services with a limitation of $5,000 per transaction with vendors who accept the MASTERCARD. This will eliminate the use of the Purchase orders except in the case of purchasing computers (hardware and software - Purchase order must be prepared and sent to IITS for approval as well as Materiel Management for approval and then sent back to the user department for the placement of the order). This card is not related to the travel charge card; therefore, personal charges, cash advances, and business travel or entertainment expenses are not permitted with the purchasing card. Due to the mandatory source contracts, Commonwealth of Virginia Procurement Laws, policies and procedures, restricted items can be purchased only after being reviewed on a case by case basis for authorization for purchase with the GE MASTERCARD Small Purchasing Card. For purchase review on restricted items, please call the Materiel Management Department at 395-2093. Cardholders may directly contact vendors that accept MASTERCARD to purchase goods and services with a limit of $5,000 per transaction (i.e., purchase order of goods or services valued under $5,000). The $5,000 transaction ceiling shall not be circumvented by “splitting” orders (i.e., placing more than one order in an attempt to purchase goods or services of over $5,000). Departments are reminded that all state contracts as well as mandatory sources for goods and services must still be utilized. |
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