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Procedures Issuing the MASTERCARD Purchasing Card 1. Purchasing cards will be issued to individuals who have been designated by the Chairman or head of each department. Cardholders will be individuals who perform Department ordering on a frequent basis. The MASTERCARD Purchasing Card is not intended for senior level individuals who may approve expenditures, but do not actually involve themselves in the transactions. 2. The MASTERCARD Purchasing Card Employee Request form is filled out and approved by the Department head. Click here to download a Adobe Acrobat file containing the MASTERCARD Purchasing Card Employee Request form. 3. Send the completed form via campus mail to Denise Hill, Materiel Management Office, Bristow #219. If you have any questions you may call Denise Hill at ext. 2093 or e-mail at hillda@longwood.edu. 4. The Materiel Management Office will forward the necessary paperwork to MASTERCARD to order the card. 5. Upon receipt of the card from MASTERCARD, or before, the Materiel Management Office will conduct training sessions on the use of the card and the preparation of the paperwork for Accounts Payable. It is mandatory to attend these classes before you are permitted to use the card. The card will be given to you at the training session or you will be notified to come by the Materiel Management Office to pick the card up. You will be required to fill out the Employee Acknowledgment Form when you receive your card. Click here to download a Adobe Acrobat file containing the MASTERCARD Purchasing Card Employee Agreement form. |
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