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Faculty/Staff Procedures for Purchasing Goods Goods and Materials up to $5,000 Goods and Materials between $5,000 - $50,000 Goods and Materials over $50,000 Goods and Materials up to $5,000 obtain one (1) quote from a DMBE-certified small business, if available. Prior to calling vendors and requesting a quote, you must determine if the item(s) are on a State contract or must be purchased from a mandatory source. If purchasing an item from a mandatory source, you must reference the contract number on the Purchase Order. You will find a listing of State Contracts under Mandatory Sources on the Materiel Management website or you can call the Materiel Management Office. Price must include shipping charges. The VISA card must be used, if accepted by the vendor, except for computers, printers and laptop computers. When purchasing computer or computer related equipment, to include software and hardware, whether using the VISA card or not, a Purchase Order must be completed and sent to the FAACS coordinator for tagging. Orders for software less than $5,000 will be returned to the end user for placement of order. Goods and Materials between $5,000 - $50,000 solicit a minimum of four (4) DMBE-certified small businesses, if available, by eVA Quick Quote, Unsealed Bid or Unsealed Proposal. Materiel Management will prepare the DO on behalf of the end user. The end user will receive the order in eVA and forward receiving report to Accounts Payable for payment. Goods and Materials over $50,000
unless set-aside for small businesses only, solicit
a minimum of six (6) sources, including a minimum of four (4) DMBE-certified
small businesses. If set-aside, solicit a minimum of six (6)
DMBE-certified small businesses, if available, using one of the following
methods, unless an exception: |
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