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Printing Purchases Longwood University has in-house Printing Services that is the mandatory source for printing at the University. If Printing Services is unable to meet your printing needs, a release must be obtained from the Director of Printing Services before any print job can be produced off-campus, through external resources, regardless of the dollar amount. In addition the following procedures as found in Longwood
University Graphic Identity Style Manual must be followed: If you are released by Printing Services to outsource a print job, there are two (2) mandatory state sources you must contact; VCE Digital Works (Corprint) and DGS/DPS Office of Graphic Communications (OGC). VCE Digital Works (Corprint) services include
black and white and laser color copying, single color to four-color printing,
bindery and finishing services. Maximum print area is 12" X 109", prints
600 dpi and 170 lpi with offset quality rosette. Printing also includes
flat forms; NCR-type forms up to five-part (not snap-apart or continuous);
padded forms; envelopes (regular and window) including long Kraft envelopes;
color booklets up to 9" X 12"; and color brochures with no more than two folds.
Desk-top publishing software supported includes: QuarkXPress, Adobe
PageMaker, Adobe Illustrator, Adobe Photoshop Macromedia Freehand, CorelDraw.
Images should be saved in CMYK format, not RGB or indexed color. Scanned
image resolution need not exceed 300 dpi. Grayscale images should have a
tonal range from 5% to 90% open mid-tones slightly. Perform all image
manipulation in Photoshop, not in the layout program. Convert Duotones to
CMYK before final placement. Do not save images in PICT format.
Convert DSC files to TIFF format. DGS/DPS Office of Graphic Communications (OGC) is a full
service creative group that offers concepts and marketing strategies, creative
writing and design, desktop publishing, photography direction, illustration,
project management, and printing management. Typical projects produced consist
of promotional, informational and public educational campaigns, University
recruitment packages, press kits, logos and identity systems, annual reports,
economic development and travel publications, magazines, calendars and posters,
museum catalogs and brochures, etc. If neither of the state contract sources are able to meet your printing needs, then the department must follow the procedures for purchasing goods and non-professional services, including the solicitation of SWaM businesses, with approvals from the Director of Printing and the Director of Public Relations. These approvals must be kept on file with the order. Materiel Management suggests that departments who choose to exercise their delegated purchasing authority, obtain written quotes because of the technical aspects and complications resulting from printing trade customs. When the total cost of a print job is greater than $100,000 and not available from a contract source, Materiel Management is required to forward the PO to DGS/DPS for processing. |
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