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Records Retention Departments are responsible for retaining a file that is compiled each month after the statement is reconciled (this file must contain at a minimum the VISA card statement, any approval forms, PO releases, log, cover sheet reflecting all charges and credits and cardholder checklist). The retention period for this documentation is five (5) years. These records need to be retained in a neat and accessible manner within the department in the event an audit occurs. |
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