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Procedures for Requesting a New eVA Account The forms to request a new eVA account can be found under the Forms link on the Materiel Management homepage. Contact Denise Hill in Materiel Management, hillda@longwood.edu or x2093, if you have any questions about completing the forms. Once the completed forms have been submitted to the Materiel Management office, you will be required to complete an eVA/Procurement Training Class. You will be notified when the training class is scheduled. Once you complete the training class, you will be issued a User ID and temporary password to access eVA. Expenditure Limits and Required Approvals A user’s expenditure limit is automatically set to $0.00, unless otherwise specified on the Request for eVA User Profile Form. The expenditure limit amount cannot exceed $2,000. The eVA approval flow is established based on the expenditure approver specified on the Request for eVA User Profile Form. The eVA system automatically routes all requests over $2,000 to the Materiel Management office for “buyer approval”. Additionally, all requests for $2,500 or more, are automatically routed to the Director of Materiel Management for approval. More specialized commodities, such as computer hardware/software, telecommunications equipment/services, printing services and copiers, require “commodity approval” as set up in the eVA system. These commodity approvers are automatically added in the approval flow, based on the commodity code that is selected when creating the eVA requisition. |
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