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Sole Source Procurement Procedures It is the policy of the Commonwealth of Virginia that contracts be awarded on a competitive basis and that the use of sole source procurement be limited to those instances where only one source is practicable available. Sole Source Procurement Approval Request All requests for sole source purchases must meet the criteria established under the Virginia Public Procurement Act, § 2.2-4303(E). The agency head or designee, must sign the Sole Source Procurement Approval Request forms. Sole Source Procurement Approval Request Form - Non-Technology Sole Source Procurement Approval Request Form - Technology In addition, the agency must also (1) assign an identifying number to the request, (2) attach a brief description of the contract, and (3) attach the sole source justification for the sole source request. All sole source documentation must be sent to the Materiel Management Office to be assigned a number. The Department of General Services/Division of Purchases and Supply (DGS/DPS) must review and approve all non-technology requests exceeding $50,000, except for entertainment (speakers, lecturers, musicians and performing artists) before issuance of any contract or purchase order. Sole Source procurements for computer equipment, software and related services, and telecommunications products up to $50,000 must be reviewed and approved, in advance, by the agency head or designee. The Virginia Information Technologies Agency (VITA) must conduct all information technology-related procurements over $50,000. Every sole source request must contain a Memorandum from the purchasing agency that addresses in a direct and concise manner the following four points (by number and in order):
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