Interdepartmental Property Movement or Transfer

Property no longer needed by a department within the agency, may be needed or can be used by another department within the agency. To transfer property, the department should prepare a Record of Interdepartmental Property Movement or Transfer Form. The form will be prepared by the transferring department and will be completed by the receiving department. The receiving department will then return all copies to the transferring department for signature.  The transferring department will have the primary responsibility for submitting the completed form to the surplus control officer.

Interdepartmental Transfer Form

How to Prepare the Record of Interdepartmental Property
Movement or Transfer Form

The Receiving Department will also need to initiate a work order request if the item(s) is to be moved to another department.

Transferring Department:

From: Insert the Department name, Budget code, and Building number in the appropriate blocks on the form.

• Insert the Item Description, Tag Number, Quantity moved.
• By: Insert the name of the Responsible Person, Date, and Approval Signature. (Department Head)

Receiving Department:

To: Insert the Department name, Budget code, and Building number in the appropriate blocks on the form.

• Insert building number, New Room Number and verify the Item Description.
• It is the responsibility of the Receiving Department to initiate a WORK ORDER REQUEST.

By: Insert the name of the Responsible Person, Date, and Approval Signature. (Department Head)

All copies will be sent to the recipient department for a signature.

After signing, and verifying the new room numbers, the Receiving Department will send all copies of the form to the Property Control Clerk, Bristow Building.

The Property Control Clerk will review the Property Movement form to insure accuracy and completeness and verify that a Work Order Request was done.

The Property Control Clerk will make the following Distribution of the form:

1. Retains the original copy for the Property and Inventory Control database.
2. The green copy of the form is sent to the Receiving Department for filing.
3. The yellow copy of the form is sent to the Transferring Department for filing.

Notell copies must be maintained two (2) years after next full Inventory then may be destroyed.

Transfer form

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Materiel Management Home

Materiel Management
Bristow Building
201 High St.
Farmville, VA 23909
tel: 434-395-2093
fax: 434-395-2246    trs:711