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Interdepartmental Property Movement or Transfer Property no longer needed by a department within the agency, may be needed or can be used by another department within the agency. To transfer property, the department should prepare a Record of Interdepartmental Property Movement or Transfer form. The form will be prepared by the transferring department and will be completed by the receiving department. The receiving department will then return all copies to the transferring department for signature. The transferring department will have the primary responsibility for submitting the completed form to the FAACS Coordinator. How to Prepare the Record of
Interdepartmental Property The Receiving Department will also need to initiate a work order request if the item(s) is to be moved to another department. Transferring Department: From: Insert the Department Name, Budget Code, and Building Number in the appropriate blocks on the form.
Receiving Department: To: Insert the Department Name, Budget Code, and Building Number in the appropriate blocks on the form.
By: Insert the Name of the Responsible Person, Date, and Approval Signature (Department Head). All copies will be sent to the recipient department for a signature. After signing, and verifying the new room numbers, the Receiving Department will send ALL copies of the form to the FAACS Coordinator in Bristow Hall, Room 215. The FAACS Coordinator will review the Property Movement form to insure accuracy and completeness and verify that a Work Order Request was done. The FAACS Coordinator will make the following distribution of the form:
Note: Copies must be maintained two (2) years after next full inventory then may be destroyed. |
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