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Longwood University Supplier Diversity
Policy
Overview
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Longwood
University is committed
to ensuring fair consideration of all suppliers in its day-to-day procurement of
services, supplies and construction.
We have seen that working with a wide range of suppliers provides a
competitive edge in producing high-quality, low-cost innovative products and
services. All employees with
purchasing responsibility or who are involved in procurement decisions for goods
and services are expected to notify and give every consideration to using
qualified, small, women-owned and minority (SWAM)
suppliers in a manner that is consistent with state and federal laws and
regulations. As always, business will be conducted in
the highest professional manner.
Supplier Diversity
Champion
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Longwood
University demonstrates
its commitment to utilizing SWAM suppliers by, among other things, its
designation of the Director of Materiel Management as its Supplier
Diversity Champion to coordinate its supplier diversity efforts. The Director
of Materiel Management will assist Longwood
University by communicating and watching for supplier diversity
opportunities and capturing and monitoring utilization results.
Definitions
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Small Business means a corporation,
partnership, sole proprietorship or other legal entity formed for the purpose of
making a profit, which is independently owned and operated, and has fewer than
100 employees or less than $1,000,000 in annual gross receipts.
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Women-owned business means a business concern that is at least 51 percent
owned by a non-ethnic woman or women (a minority woman is considered as a
minority) who are U.S.
citizens and who also control and operate it. "Control" in this context means
exercising the power to make policy decisions.
"Operate" in this context means being actively involved in the day-to-day
management of the business.
“Ownership” in this context includes stock ownership. (Please note
that when reporting results, a business that is owned and operated by a minority
woman will be reported as a minority-owned business and a business that is owned
and operated by a non-minority woman will be reported as a woman-owned
business.)
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Minority-owned business means any
business concern that is at least 51 percent owned by a minority individual or
individuals (who are U.S.
citizens) who also control and operate it.
“Control,” “Operate,” and “Ownership” have the same meanings mentioned
above. "Minority" includes African
Americans, Hispanic Americans, Native Americans, Asian-Pacific Americans,
Subcontinent-Asian Americans, and other minorities. "Native Americans" include American
Indians, Eskimos, Aleuts and Native Hawaiians.
"Asian-Pacific Americans" include U.S. citizens whose origins are in
Japan, China, the Philippines, Vietnam, Korea, Samoa, Guam, U.S. Trust Territory
of the Pacific Islands (Republic of Palau), Northern Marina Islands, Laos,
Kampuchea (Cambodia), Taiwan, Burma, Thailand, Malaysia, Indonesia, Singapore,
Brunei, Republic of the Marshall Islands, or the Federated States of Micronesia.
"Subcontinent- Asian Americans" include U.S.
Citizens whose origins are in India,
Pakistan,
Bangladesh,
Sri Lanka,
Bhutan, or Nepal.
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Solicitation includes Invitation
for Bids (IFB), Request for Proposals (RFP), telephone calls, or any other
document issued by the state to obtain bids or proposals for the purpose of
entering into a contract.
Solicitations
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Whenever Longwood
University engages in a solicitation, it will include enterprises (that
means more than one) selected from the list of certified minority business
enterprises (MBE) maintained on the Department of Minority Business Enterprise’s
(DMBE) web site,
http://dmbe.state.va.us
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Notices of all procurements
over $30,000 will be advertised via eVA and/or other
electronic means.
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All notices for RFPs over $50,000 will be
advertised in a local newspaper, a local minority owned publication (if
available) and eVA.
(For a listing of statewide minority publications, contact the VDMBE at
804-786-6585.)
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Longwood
University Solicitations
over $5,000 and up to $15,000 will include a minimum of three (3) SWAM
businesses when available;
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Longwood
University Solicitations
over $15,000 and up to $50,000 will include a minimum of five (5) SWAM
businesses when available;
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Longwood
University Solicitations
over $50,000 will include a minimum of six (6) SWAM businesses when available;
and
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All Longwood University
Solicitations for construction, goods and services of $100,000 or more will
include a requirement that bidders or offerors include, as a part of their
proposal, strategies to ensure SWAMs are given every consideration to be
included in their subcontracting plans.
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If applicable, subcontract plans must
include:
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A listing of all SWAM-owned business
subcontractors
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The dollar value of each subcontract
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A description of the type of work to
be performed under each subcontract
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A telephone number and contact name
for each subcontractor
(Please note:
Solicitation of SWAM-owned businesses should not be construed as
authorizing or directing the exclusion of non SWAM-owned businesses; rather, the
purpose is to include as many qualified businesses as possible.)
Training
Measuring
Results
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Longwood
University will collect
statistics and other documentation and prepare reports relating to supplier
diversity efforts.
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Using Forms A and B attached,
Longwood
University will report
its supplier diversity results quarterly to the DMBE in the case of minority
businesses, the applicable Secretary, the Governor and all other levels of
management as appropriate.
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Supplier diversity data will show
results in each category (small business, women-owned business and
minority-owned business) and includes subcontracting results as well.
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Expenditure and classification
information will be captured via the eVA electronic
procurement system and retrieved from the
eVA data warehouse, the Commonwealth Accounting and
Reporting System (CARS), any internal databases and subcontracting reports
submitted by prime contractors.
Forms A
and B in Adobe Acrobat Format
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