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Orders To Vendors Not Registered In eVA and Related Fees There may be times when a department is compelled to do business with vendors that refuse to register in eVA (ad hoc vendors) and the specific purchase transaction is not included in the exemption list set forth in APSPM Section 14.9.b. In such cases, the University is required to process the order through eVA in accordance with one of the following processing options: a. If the vendor agrees to accept the eVA terms and conditions regarding vendor payment of the eVA transaction fee, you must document the vendor’s agreement in the eVA requisition “Comments" box and process the order using the E01, P01, R01, S01, VE1, VP1, VR1 or VS1 Purchase Order Category, as appropriate. b. If the vendor refuses to accept the eVA terms and conditions regarding vendor payment of the VA transaction fee, you must document the vendor’s refusal in the eVA requisition “Comments" box and process the order using the E02, P02, R02, S02, VE2, VP2, VR2 or VS1 Purchase Order Category, as appropriate. In such cases, the ordering department will be required to pay the eVA 1% vendor transaction fee as well as the 1% agency transaction fee. |
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