Department of Public Safety >Parking Services > Registration Policies

DEPT. OF PUBLIC SAFETY – LONGWOOD POLICE
PARKING REGULATIONS

REGISTRATION

  1. Faculty, staff, commuter students, and resident students (note Freshman Car Policy) are permitted to have vehicles on campus.  The University however, cannot guarantee a parking space on campus, nor is it liable for damages or losses resulting from vandalism of or larceny from any vehicle parked on the campus.
  2. On-campus parking allocation will be Faculty/Staff, denoted by blue on the parking map, Commuter, denoted by red on the parking map, and Residential, denoted by orange on the parking map.  Lancer Park residents will display Lancer Park permits which are only good for Lancer Park parking facilities.  Longwood Landings residents will be considered the same as on-campus residential students and must abide by all rules governing campus parking.  Longwood Village residents will be considered as commuter students but will have special permits that also allow parking at the Longwood Village community.  All vehicles utilizing any campus parking facilities must be registered and display the appropriate permit.  All outstanding parking citations must be paid prior to vehicle registration.  All student guests must also display a parking permit (guest pass) which is available at no charge from Parking Services and Police Dispatch.
  3. Since parking regulations are enforced year round, vehicles should be registered prior to the start of the semester.  Instructions will be available for on-line registration from the Longwood website. Vehicles may be registered in the following manner:
    1. All student vehicles will be registered using the On-Line Registration process.
    2. The On-Line process will accept credit and debit cards for decal purchases.
    3. The student or a member of the student’s immediate family must own the vehicle being registered.  Proof of registration must be shown when picking up a parking permit from Parking Services.  Students MUST show their Longwood ID card.
    4. The State requires that parking facilities be self-paying enterprises.  All costs, such as maintenance, are to be paid by self-generated funds.  The cost of a parking permit is as follows:
          • Resident Students, full academic year
              • on the main campus              $250.00
              • at Lancer Park                      $200.00
          • Resident Students, per semester
              • on the main campus              $125.00
              • at Lancer Park                      $100.00
          • Commuter Students, full academic year       $250.00
              • also Longwood Village
          • Commuter Students, per semester              $125.00
              • also Longwood Village
          • Grad. Students (Night classes only)  
              • Full Year                               $100.00
              • Per Semester                        $ 50.00
          • Southside VA Community College Students &
          • Governor’s School Students
              • Full Year                               $125.00
              • Per Semester                        $ 62.50
          • Student Decal Replacement                         $ 10.00
          • Summer Sessions                                       $ 50.00
          • One Month Temporary Permit                      $ 50.00
          • Summer Staff Permit                                  $ 50.00
          • Faculty/Staff Hangtag—will be based on your salary with a base rate of $90 and $2.35 per one thousand of salary over $20,000.
          • Adjunct Faculty-one semester                       $ 25.00
          • Local Vendor (ARAMARK/UNICO)                  $ 90.00
  4. If a student uses another family member’s vehicle during the year, a second decal (full price) or a one-month temporary permit must be purchased.  If a student uses a Faculty/Staff member’s vehicle on campus, a student decal must be issued for the vehicle.  Student drivers are restricted from using Faculty/Staff parking areas.  Only one registered vehicle per student may be present on the campus at any time.  Any Faculty/Staff member loaning or giving their parking permit to a student will be subject to disciplinary action and will forfeit their permit with no refund.
  5. Faculty and staff members will be issued hanging tags.  These permits are transferable to other family owned vehicles.  Only one registered vehicle per permit may be present on the campus at any time.
  6. Motorcycles have the same status as automobiles.  Owners must abide by the same guidelines concerning registration, parking, and operation on campus.  Special decals are available for faculty/staff motorcycles.  Students may affix their assigned decal to a motorcycle.  Scooters that are not registered with DMV are not considered motor vehicles.  These will be treated like bicycles and MUST be registered with Campus Police as such. If you have a scooter that does have a DMV registration, it will be considered a vehicle, will be parked in a parking space, and must have a permit.
  7. Temporary Permits:
    1. Temporary permits for up to one month may be obtained for $50.00 from the Parking Services Office.  Vehicle registration is required at the time of class registration or whenever the vehicle is brought to campus.
    2. Temporary permits are not intended to enable individuals to delay registering their vehicles.  Additional vehicles must have their own decals
    3. If a vehicle is disabled, the driver must call Parking Services for a 48-hour authorization.  This 48-hour authorization allows sufficient time for the vehicle to be repaired, moved, or towed.  You must notify the Parking Office to be granted this time
  8. Decals:
    1. Decals are to be displayed on the vehicle’s left rear window.
    2. Decals must be secured with their own adhesive. Scotch tape may not be used. 
    3. Student decals are non-transferable to other vehicles.  Additional vehicles must have their own decals.  If a change of vehicle in the school year is necessary, the student may bring in their old decal to exchange, at no cost, for a decal for the new or different vehicle.
    4. Hangtags must be displayed per instructions.
    5. Faculty, staff and students must report any changes to vehicle registration information to the Parking Services Manager as soon as possible (license tag changes, new car, residence change, etc.)
  9. Hampden-Sydney College, Southside Virginia Community College, and Governor School students taking classes at Longwood University will only be allowed to park in commuter lots.  A Longwood permit must be displayed on these vehicles.

PARKING

  1. Parking zones will be enforced seven days a week, 24 hours a day. Parking is restricted to specific permit zones—Faculty/Staff, Commuter, and Resident Student parking.  Parking areas will be identified by signage or paint color on curbs or surfaces.  There will be NO LIBERAL PARKING ON WEEKENDS.  Students must remain in the appropriate decal zones at all times. Visitors must obtain a guest pass and park in the assigned location given when the pass is assigned. **Lancer Park residents may use campus commuter parking areas during the evenings from 6:00pm to 12:00am only, in order to use the Library or attend club functions.**
  2. Town, county, and state laws must be observed when parking on the Longwood University campus.  Parking in a Town Municipal Lot by a student or employee in an attempt to avoid purchasing a university parking permit will be punishable by ticketing and/or towing at the owners expense, by the Town of Farmville.
  3. Parking on the Town of Farmville streets is at the driver’s risk.  University parking decals do not authorize parking in the Town of Farmville “Resident Only” parking areas.  The Farmville Police patrol these areas and will issue own citations if violations are observed.
  4. Parking in a fire lane or by a fire hydrant, in a loading zone, or areas where the curbs are painted yellow is strictly prohibited.
  5. Loading/unloading locations have been designated throughout the campus.  Parking in these areas is limited to ten (10) minutes WITH the use of hazard lights.  During peak times of check-in and check-out, University Police will be available to provide assistance.  Drivers are duly warned that the Town of Farmville may still issue citations for violations on town property during these peak times.
  6. Persons requiring the use of handicapped spaces on the campus and/or Town of Farmville streets must receive a permit from the Division of Motor Vehicles.  Temporary (5 day) handicapped permits may be obtained from the Longwood University Office of Disability Services with proper verification.
  7. Student use of the Brock Commons Garage is restricted at all times.  Students will NOT be allowed to park in the garage regardless of time of day, or day of week.
  8. Freshman (those with less than 25 credit hours of work completed) may not bring a vehicle to the campus.  Exceptions to the policy may be granted by the Parking Services Manager based on certain exemption criteria.  All requests for exceptions must be made in writing.  See the Freshman Motor Vehicle Policy below.

GUEST PARKING

  1. A limited number of visitor parking spaces are available on campus.  Students, faculty, and staff of the University may not use visitor spaces at any time as they are not considered visitors to the campus. 
  2. Visitor parking spaces are designated at the Craft Lot for use by PROSPECTIVE STUDENTS AND OFFICIAL UNIVERSITY VISITORS ONLY.  Individuals using the Craft Lot must obtain a parking pass from the Admissions Office.
  3. If a guest is to be on campus anytime during the day, Monday through Friday, the host MUST come to the Parking Services Office when the guest arrives to receive a guest pass for the visitor’s car.  Guests of students will be instructed to park in the Vernon Street or Wynne Lots.  Failure to register a guest’s car is not grounds for appeal.  Remember that all vehicles parking on University property must display a Longwood parking decal or guest pass.
  4. Guest permits will be required on all guest vehicles on the campus Monday through Friday.  During business hours a guest pass may be obtained from the Parking Services Office in the Graham Building.  If a guest arrives after business hours, the guest pass may be obtained from the Police Dispatch Office in the lower level of Dorrill Hall.  The person obtaining the permit MUST know the vehicle license tag number, vehicle description, and their guests address.
  5. Visitors of students residing at Lancer Park or Longwood Village will park near the club houses at those communities.
  6. Faculty and staff needing guest parking may email their needs to the Parking Services Manager seven (7) days in advance of the guests arrival.  If planning parking for an event, your request must be filed with the Conference and Scheduling Office at the time you make your facility request.  Events requiring large numbers of parking spaces or that require you to send invitations should be made known to us at least one month in advance in writing.

PARKING VIOLATIONS

  1. The Parking Services Office/Department of Public Safety is charged with the enforcement of all parking regulations.  Parking citations for unregistered (any car not exhibiting a parking permit) or improperly parked vehicles will be issued year round, whenever the University is open, regardless if classes are in session or not.
  2. Automobiles parked illegally in areas listed below will be issued a parking citation and may be towed at the owner’s expense.  Please note that all zones are enforced seven days a week, 24 hours per day.
    1. Parked outside of decal zone.                                     $ 50.00
    2. Parked in Handicap spaces without appropriate tag               $125.00
    3. Parked in a Prohibited Zone (on the grass, yellow curb, loading zone, blocking normal traffic flow, visitor spaces, reserved spaces, not parked in a space, parked facing traffic flow)                            $ 50.00
    4. Parked in a Fire Lane or by a Hydrant                                   $125.00
    5. No decal, Improper decal placement, Expired decal  $ 25.00
  3. Parking citations must be paid or appealed within five (5) working days (Monday – Friday) excluding holidays.  Appeals can be submitted on line from the Parking Services webpage.
  4. Drivers are expected to pay fines in a timely fashion.  Unpaid fines may be referred to the Virginia Department of Taxation and/or to a collection agency.  A hold will be placed on the records of any student when he or she has unpaid fines.  If the vehicle appears on the campus after the suspension of privileges has occurred, the vehicle may be towed, a $50.00 fine may be assessed, and/or disciplinary action may be taken.  Seniors will have a hold placed on their records prior to graduation unless ALL fines have been paid.  Flagrant disregard of the parking regulations may result in the revocation of parking privileges.
  5. If a driver accumulates three or more unpaid parking citations, the driver’s vehicle may be towed at the owner’s expense.  Vehicles parked in tow-away zones will be towed.  Vehicles parked in Premium Faculty/Staff spaces will be towed.  These spaces are denoted by the reserved sign with an assigned number on it and the small tow away emblem below it.  You may not park in these spaces at any time. 
  6. If a driver accumulates five (5) tickets in one semester, his or her privilege to park on the campus may be suspended.  Suspension will be for the remainder of the current semester and all of the next.  There will be no refunding of the unused parking permit balance in such instances.  The Parking Appeals Committee will hear appeals for these suspensions.

PARKING CITATION APPEALS COMMITTEE

  1. The purpose of the Parking Citation Appeals Committee is to review all appealed parking citations and render a final decision.  It will also review any appeals for the reinstatement of suspended parking privileges.
  2. An appeal for each citation issued must be submitted in writing or on-line within five working days of the date on the citation or the right to appeal is forfeited.  If an appeal is denied, payment will be due upon receipt of the notification letter.
  3. Appeal forms are available in the Parking Services Office in Graham Hall, the Police Dispatch Office in Dorrill Hall, or from the Longwood Webpage in the parking section. An appeal is based on extenuating circumstances and should not be filed if an individual has clearly failed to observe the University parking rules and regulations.  Attachments such as pictures, receipts, or repair and wrecker bills may be included with the appeal if it is felt that evidence will have a bearing on the case.  The following are examples of situations not considered  acceptable grounds for appeals:
        1. Ignorance of Regulations
        2. Running Late
        3. Financial Hardship
        4. Failure to Receive Ticket
        5. Parking illegally for just a few minutes
        6. Parking illegally because others are doing the same
        7. Students parking in 2hr Visitor or Handicap spaces for convenience
        8. Bad Weather or Darkness
  4. Appeals are decided in one of the following ways:  Appeal Accepted, Appeal Denied—Fine Reduced, and Appeal Denied.
  5. Under extenuating circumstances, appeals for having the parking privilege reinstated may be presented to the Parking Appeals Committee.  Students must contact the Parking Services Manager for information and deadlines for submitting this type of appeal.

POLICE ASSISTANCE

  1. Motorists requesting assistance from the police for vehicle unlocks or jumpstarts must sign a liability waiver prior to receiving assistance services.
  2. Owners of inoperative vehicles should contact a service station or garage for assistance and then advise Parking Services and Police if parked in an unauthorized area.  If notified of the situation, a 48 hour grace period will be extended for removal or repair.
  3. Should you require assistance, emergency phones are located on the campus, at Lancer Park, Longwood Village, and Longwood Landings.  These phones ring into the Police Dispatch Office and may be used when requesting assistance from University Police or to request an escort.
  4. The University Police will provide an escort from parking lots to student residence halls at night on an “as available’ basis.  Use of the student escort service, “Nightwalkers”, is encouraged. (Nightwalkers do not respond to off campus locations.)  Residents of Lancer Park are encouraged to review the shuttle bus schedule for transportation to and from campus.
  5. The Dept. of Public Safety & University Police is open seven days a week, 24 hours per day.  Their office is located in the lower level of Dorrill Hall.

FRESHMAN MOTOR VEHICLE POLICY
Freshmen living in residence halls will not be permitted to bring motor vehicles to campus OR to Farmville and vicinity.  Upperclass students are not permitted to register cars for Freshmen.  Students who bring unauthorized motor vehicles to campus or to Farmville and vicinity are subject to sanction under Longwood University’s conduct standards.

Requests for exceptions to this policy should be made to the Parking Services Manager.  These requests must be made in writing.  Consideration will be given to requests based on the following:

        1. Employment essential to university enrollment.
        2. Medical, dental, or mental condition of the student which requires consistent professional consultation.
        3. Out of State Residency
        4. Family Emergency

All requests for exemption must be supported with verified documentation from employers, medical personnel, etc.  Permissions for exemption must be granted PRIOR to the arrival of the vehicle on the campus.  There is a limited number of requests that can be accommodated.  Parking Fees will be determined by the length of parking needs.

**Please note that taking a course at Hampden-Sydney College or requests based on community service work are NOT exemptions to the Freshman Motor Vehicle Policy.**  

Parking for a Freshman with car privileges will be at the Lancer Park playing fields.   Freshman students will lose their parking rights if three or more citations are issued to the vehicle in the academic year.  Permit fees will not be refunded.  Car privileges will not be issued on the grounds of parental convenience.

SPECIAL EVENT POLICY
The University reserved the right to restrict parking in various parking lots for certain special events, activities, and conditions.  These events include but are not restricted to:  Opening of the School Year, Family Weekend, Oktoberfest Weekend, Spring Weekend, and Commencement. Students will be contacted by myLongwood announcement and/or email when this policy is in effect.

INCLEMENT WEATHER POLICY
During times when snowfall or ice accumulation is predicted for the Farmville area, parking will be restricted from campus streets, faculty/staff lots, and commuter lots so that the removal process can be completed.  Students must move their vehicles to resident student parking lots.  Failure to remove vehicles from these areas will result in parking citations and/or towing.  Students having visitors on the campus must make sure that those vehicles also comply with this policy.  Students will be contacted by myLongwood announcement and/or email when this policy is in effect.

 

Revised 7/08/09