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Policy 1014

Video Surveillance

I. Purpose

The purpose of this policy is to regulate the use of video security cameras on all property owned, leased or managed by Longwood University.

II. Policy

The use of video security systems is recognized as a tool in reducing unlawful activities in public places, and discourages vandalism, graffiti, and theft by assisting police officers in identifying unlawful offenders. This policy applies to all University property locations and all personnel in the use of video security recording and monitoring.

The Longwood University Police Department protects persons and property by providing essential law enforcement and public safety services, stability and order through service, assistance, and visibility while promoting student participation in life experiences that highlight accountability and personal responsibility to the community and government by community involvement.

The Longwood University Police Department strives to enhance the quality of life of the campus community by integrating the best practices of public and private security with state of the art technology. A critical component of a comprehensive security plan is using video surveillance.

Video monitoring for security purposes will be conducted in a professional, ethical, and legal manner; and personnel involved in the use of video equipment will be appropriately trained and supervised in the responsible use of this technology.

Information obtained through video recording will be used for security and law enforcement purposes and for compliance with University policy. Information obtained will only be released with the authorization of the President of the University.

Video monitoring for security purposes will be conducted in a manner consistent with all existing University policies and is limited to locations that do not violate the reasonable expectation of privacy as defined by law.

Video camera installations will not possess the capability of recording sound at any time with the exception of active investigations or covert operations that must be authorized by the Longwood University Chief of Police.

The Longwood University Police Department is the department authorized to oversee and coordinate the use of video equipment for safety and security purposes at Longwood University.

The Chief of Police or designee has the responsibility to authorize the use and installation of video security equipment.

The Longwood University Police Department will monitor new developments in the relevant law and in security industry practices to ensure that video monitoring at the University is consistent with the highest standards and practices.

Designated operators will follow all rules and regulations governing the use of video security systems.

A DVR (Digital Video Recorder) will record events temporarily unless retained by law enforcement as part of a criminal or civil investigation or as otherwise approved. The DVRs shall have the capability of storing images up to 30 days; and unless these images are retained, the oldest image captured will be recorded over first.

Signage stating that the premises "may be under video surveillance" will be installed at significant points on campus facilities.

Cameras will not be monitored under normal operating conditions, but may be monitored on an as needed basis. Monitoring will be conducted only at the direction of the Chief of Police.

Covert (hidden) camera surveillance may be used periodically when the University experiences patterns of criminal activity to either persons or property. These cameras would not be installed in any area that would violate the reasonable expectation of privacy as defined by the law.

Video Security recordings will be accessed by designated Longwood employees only and may not be used for illicit or unconscionable purposes.

This policy is consistent with the code of Virginia 19.2-67.

Approved by the Board of Visitors, September 10, 2010.
Revised and approved by the Board of Visitors, June 15, 2012.