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Policy 3409

Weapons on Campus

I. Purpose 

The purpose of this policy is to establish rules and procedures for the limited authorization of the possession and storage of weapons on campus.

II. Definition 

"Authorized Personnel" means any member of the Longwood University teaching faculty,  Longwood University student who resides in a student resident building or an overnight non-student visitor of a Longwood University student who resides in a student resident building."

"Firearm" means any pistol, revolver, shotgun, or other weapon designed or intended to propel a missile of any kind, including a bow and arrow.

"Police Officer" means law-enforcement officials appointed pursuant to Article 3 (§ 15-2-1609 et seq.) of Chapter 16 and Chapter 17 (§ 15.2-1700 et seq.) of Title 15.2, Chapter 17 (§ 23-232 et seq.) of Title 23, Chapter 2 (§ 29.1-200 et seq.) of Title 29.1, and Chapter 1 (§ 52-1 et seq.) of Title 52 of the Code of Virginia and sworn federal law-enforcement officers.

"University Property" means any property owned, leased, or controlled by Longwood University.

"Weapon" means any pistol, revolver, shotgun, bow and arrow, or other weapon designed or intended to propel a missile of any kind, or any dirk, bowie knife, switchblade knife, ballistic knife, razor slingshot, spring stick, metal knucks, blackjack, or any flailing instrument consisting of two or more rigid parts connected in such manner as to allow them to swing freely, which may be known as nun chahka, nunchaku, shuriken, or fighting chain, or any disc, of whatever configuration, having at least two points or pointed blades that is designed to be thrown or propelled and that may be known as throwing star or oriental dart.

III. Policy

  1. General Rule
    Possession or carrying of any weapon by any person, except a police officer, is prohibited on University property in academic buildings, administrative office buildings, student resident buildings, dining facilities or while attending sporting, entertainment or educational events. Entry upon the aforementioned University property in violation of this prohibition is expressly forbidden. Violators are subject to criminal and/or Longwood disciplinary sanctions.
  2. Exceptions for Authorized Personnel
    1. The possession of weapons on campus is authorized by Longwood University teaching faculty only as required for classroom instruction. Teaching faculty must store weapons at the Longwood University Police Department before and after the actual classroom instruction.
    2. Longwood University students who reside in student resident buildings may store no more than three firearms for up to a semester at a time. Students MUST remove weapons during school breaks, i.e. fall break, spring break, and winter break, from the Longwood University Police Department and the Longwood University property. Students must follow all procedures for firearm check-in/check-out and storage strictly. Under no other circumstances may weapons be brought on campus or stored on University property.
    3. Overnight visitors of Longwood University students who stay with their student sponsors in student resident buildings may store no more than three firearms for no more than three days at the Longwood University Police Department. Overnight visitors of students must be accompanied at all times by their sponsors and must strictly follow all procedures for firearm check-in/check-out and storage. Under no other circumstances may weapons be brought on campus or stored on University property.

 

IV. Firearms Check-In/Check-Out And Storage Procedures

The following procedures shall be followed for the purposes of maintaining the safety of Longwood University:

  1. General Procedures
    1. Authorized personnel checking in or checking out weapons shall enter or exit the police department escorted by a Longwood University police officer. Authorized personnel checking in weapons shall come to the police department lobby without their firearm(s), advise the dispatcher they have a weapon to check in, and wait for a police officer. Non-student visitors must be accompanied by their student hosts during check-in and check-out.
    2. During check-in, a police officer shall escort the individual(s) outside to their vehicle, retrieve the firearm and safety check it outside, and escort the individual back into the lobby. A police officer shall escort the individual(s) with his firearms from the police department lobby outside to their vehicle after check-out.
    3. All firearms shall be in a locked case. If the case is not lockable, a cable or trigger lock must be present on the firearm. There are no exceptions to this rule. Firearms without cases and without locking ability will not be accepted.
  2. Appointments
    1. Authorized personnel wishing to store a firearm at the police department must contact the police department at least three days in advance to make an appointment. All authorized personnel must provide their full names and addresses, types, and number of firearms to be stored when they make the appointment.
    2. After the appointment is confirmed, authorized personnel MUST bring the firearm(s) to the police department IMMEDIATELY upon their arrival to campus.
    3. Authorized personnel shall make an appointment with the police department to check-out stored weapons. Appointments must be made at least one day in advance.
    4. Failure to abide by this policy may result in Judicial Board charges for students and disciplinary action for faculty. Non-students in possession of weapons on campus, except as otherwise authorized under this policy, shall be removed from Longwood University property and barred from staying overnight in student resident buildings.
  3. Identification Requirements
    1. All authorized personnel must present a valid photo identification issued by a governing agency (i.e. driver's license) and a second form of identification that confirms their physical address (i.e. voter registration card, recent bill, etc.) during check-in and check-out. Longwood University students may present a driver's license and their Longwood-issued identification card.
    2. A photocopy of all presented identification will be made by the officer accepting the firearm(s)/weapon(s)
  4. Longwood Police Department Record System DaPro Call for Service (CFS) Entries
    The dispatcher will create DaPro calls for "Weapon Check-In" for all such calls for service. The caller's information will be taken to include at minimum: (1) name; (2) phone number; (3) all relevant information from the identification provided by the officer at the time of weapon check-in; (4) the firearm(s)/weapon(s) checked in with brand and serial number
  5. Virginia Crime Information Network (VCIN) / National Crime Information Computer (NCIC) Queries
    1. All firearms shall be checked through NCIC for wanted status prior to the police department accepting them.
    2. All authorized personnel who check-in firearms shall be run through VCIN/NCIC under "Purpose Code F" prior to the release of firearms to check for any disqualifiers for firearm possession to include at minimum: (1) orders of protection; (2) felony convictions; (3) criminal convictions that are not felonious but prevent lawful firearm possession.
    3. Completion of these checks shall be noted on the weapon check-in/check-out form.
  6. Statement of Liability
    Longwood University Police Department reserves the right to maintain possession of a firearm or other dangerous weapon if the owner of said weapon appears at the police department:
    1. In an intoxicated state, as determined by the handling officer;
    2. Without an appointment;
    3. In such a condition, as determined by the handling officer, in which it would be irresponsible to provide such person with a firearm at that time. An appointment may be scheduled for the following day, depending on the circumstances, at the direction of the Chief of Police.
  7. Monthly Audits
    1. The Evidence Custodians shall make monthly inspections of the firearm safe and verify contents with active forms.
    2. Any discrepancies (i.e. weapons that are present but not signed in or weapons that are missing but were not signed out) shall be reported to the Chief of Police immediately or as soon as practical. The Chief of Police or his designee shall begin an investigation immediately or as soon as practical into the location of the missing weapons and/or the origin of the unlogged weapons and appropriate action taken.

Revised and approved by the Board of Visitors, December 2, 2011.
Revised and approved by the Board of Visitors, September 7, 2002.