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University Policy Approval and Update Procedures

  1. Each Vice President will designate a division representative to be responsible for reviewing and updating their areas' policies on an annual basis.
  2. All new or revised policies must be brought to Cabinet by the appropriate vice president for initial review and approval.
  3. Each Vice President will be responsible for submitting new and revised policies for their division to the Secretary to the Board of Visitors in accordance with the deadlines for each Board of Visitors' meeting, after obtaining Cabinet approval.
  4. The division designee will be authorized to request changes and updates to the Administrative Policies web-site through the Office of Web Communications.
  5. The division designee is responsible for submitting revised and new policy information in "marked-up format" (text to be deleted in strikethrough, and new text in italics and bold) to the Office of Web Communications.
  6. Policies will be submitted in one of three categories:
    1. Operational Policies Approved by Cabinet – these administrative, internal policies are reviewed and approved by the Cabinet and do not need Board approval. This category includes revisions or deletions. They are submitted as a report as a Board consent agenda item. Division representatives should submit changes to the Office of Web Communications immediately after Cabinet approval so that the policy link is updated before the next board meeting.
    2. Approval of New and Revised University Policies – these university policies include substantive changes or require group discussion. All new policies are also submitted in this category. They are initially reviewed and approved by the Cabinet, and are then submitted for Board approval as part of the regular agenda. Division representatives should submit changes to the Office of Web Communications following Board of Visitors approval.
    3. Approval of Revisions to University Policies – these university policies are reviewed and initially approved by the Cabinet, and are then submitted for Board approval as part of the consent agenda. The changes in these policies are not substantive. This category includes revisions or deletions. Division representatives submit changes to the Office of Web Communications following Board of Visitors approval.
  7. Changes and updates to policies in the General Section will be coordinated through the Office of the President.