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Policy 5217

Gifts and Memorials (Remembrance Fund)

I. Purpose

This policy is intended to make the Longwood community aware that the Human Resources Office receives funds from the Longwood Foundation annually for specific gift and memorial purposes and may be accessed for appropriate departmental gift and memorial needs relating to employees.

II. Policy

Gifts or memorials may be purchased from the "Remembrance Fund" for the following purposes:

  1. Birth or adoption of a child by employee,
  2. Overnight hospitalization of an employee,
  3. Death in employee's immediate family.
    1. Definition of Immediate Family: Immediate family: spouse, parents, brothers, sisters, children.
  4. Marriage of an employee.
  5. Exclusions: State policy provides for length of service awards and employee recognition by way of specific programs the institution traditionally handles through annual awards dinners. State and foundation funds may not be used for employee leaving service gifts. Should departments desire to convey going away gifts or incur party-related expenses, neither Longwood nor Foundation funds may be used to cover costs.

III. Procedure

Departments seeking to access the Remembrance Fund for purposes discussed in Section III, may do so by contacting the Human Resources Office at 434.395.2074. The Human Resources Office will handle all the details.

Revised and approved by the Board of Visitors, September 7, 2002.
Revised and approved by the Board of Visitors, December 7, 2012.