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Policy 5233

Teaching Assignments Involving Non-Instructional Employees

(Supplemental policy to 5232: Supplemental Earnings for Classified Employees.)

I. Purpose

This policy is intended to provide guidance to Classified employees as well as Administrative and Professional Faculty who undertake teaching assignments for Longwood.

II. Definition

  1. Non-Instructional Employee: An employee is a non-instructional employee when his or her job description does not identify specific, regular instructional duties relating to students.

III. Policy

Qualified non-instructional employees of Longwood may be requested to teach courses.

  1. Pay Eligibility: Non-instructional employees below the title of vice president, who accept a teaching assignment, may be compensated for the teaching assignment. Compensation for credit courses is set by the Office of the Provost. Compensation for noncredit courses is set by the Noncredit Education Office.
  2. Status: A non-instructional employee who teaches a course will be considered an Adjunct Faculty of the department in which the course is offered, for the duration of that course only.

IV. Procedure

  1. Approval of Regular Department Head Required: Prior approval must be received from the employee's regular department head before undertaking a teaching assignment.
  2. Handling Conflict with Normal Duties: The employee's teaching assignment should not present a hardship on the employee's regular department, nor should it affect the employee's availability for work or work performance. If a course's class times conflict with the employee's normal schedule, leave must be taken for those hours which conflict.
  3. Pay Process: The academic department in which the course is being taught or the Non-Credit Education Office will process a payroll action form for supplemental earnings if employees are eligible.

Approved by the Board of Visitors, September 7, 2002.