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Self Assignment FAQ

What is Self Assignment?

Self Assignment is an online sign-up process. Students have the opportunity to designate 1 roommate who is in charge of obtaining an assignment for their group. This person is known as the "designated roommate" for main campus sign-ups or "designated housemate" for apartment sign-ups. This student has to gather the required information (Name, LancerNet Id, RMSID, building & floor preference, and desired Meal Plan) for each of their roommate(s)/housemate(s).

This system allows the designated roommate/housemate to choose the location of assignment rather than indicating a preference for housing. Once the assignment is chosen, the designated roommate/housemate assigns his/her roommates/housemates to their desired beds then chooses their meal plans based on the information previously gathered. These room and meal plan assignments are confirmed before the designated roommate/housemate walks away from the computer.

*If necessary, assignments can and will be facilitated or revised at the discretion of RCL.

 

How do I find My RMS ID and why do I need this to sign up for housing?

Each student can find his/her RMSID by logging into the Student Housing Gateway. On the welcome page, students will see a number listed at the top of the screen. This is the student's RMS ID number. Each student needs this number to register for housing so that the designated roommate can pull another student into the selected room as a roommate. The student's RMS Id should not be given out freely and should be treated as securely as their LUID. By giving the RMS ID to someone else (i.e. a designated roommate), a student is authorizing the recipient of the RMS ID to register them for housing.

 

Can I choose my suitemates?

Not exactly. The Self Assignment Process allows you to choose your room. However, if you know how the rooms are numbered you could choose one room and have your desired suitemates choose the adjacent room.

For Example:

  • John and James Smith want to have Jeff and Jay Smith as suitemates.
  • John looks at the floor charts with Jeff, since they are the designated roommates.
  • John, Jeff, James and Jay want to live in Curry.
  • John and Jeff notice room CR-410 and CR-412 are suited and CR-411 and CR-413 are suited.
  • John goes first and chooses CR-410 then Jeff goes and chooses CR-412.
  • Next year John, James, Jeff and Jay will share a bathroom in their suite. 

 

What if I don't have a roommate?

Plan to attend the "Mix 'n' Mingle" event.

Without a mutual roommate, solo residents must wait until Friday, April 8th to submit preferences for housing. This is done through the Student Housing Gateway. Random assignments, utilizing available vacancies, will be made prior to the start of the fall semester.

 

How do I "pull in" a roommate?

During housing registration, the designated roommate will have the opportunity to pull in other students that they wish to live with them. The designated roommate should utilize the Designated Roommate Form (Linked below) to ensure that they have collected all the information necessary to complete the registration process. The designated roommate will either be the student that is squatting the room/apartment or the student with the higher number of credits.

For example, if student A is currently living in LWV 100B and the student is squatting the apartment, the this student is the designated roommate and will assign all 3 students to the apartment on the appropriate date for squatters. Another example is if a rising Junior wants to room with a rising Sophomore, then the the rising Junior would be the designated roommate and register for housing on the appropriate date for rising Juniors.

Designated Roomate (Main Campus)

Designated Housemate (LU Managed Appartments)

 

Who is eligible to live in the Longwood Managed apartment communities?

All rising Juniors and Seniors currently living in Longwood managed housing are eligible to live in Longwood Village, Lancer Park, and Longwood Landings. To be considered a rising Junior, a student must have completed 56 recognized Longwood credits at the conclusion of the Spring 2011 semester.

Risisng sophomores are eligible to be pulled in by rising Juniors or Seniors as roommates in the Longwood Landings 4 bedroom apartments, Lancer Park 4 bedroon apartments, and Lancer Park Townhouses. There are no Sophomore only apartments available and rising Sophomores may not be pulled in as roommates in the Lancer Park 2 bedroom apartments or Longwood Village apartments.

 

How do I learn more about the housing registration process, off-campus release process, or find a roommate?

RCL reccomends that all students attend an information session to learn more about the proccesses.
Please save the date and attend on the these sessions:

Apartments Sign Up Information Session (For Spring 2011)
Date & Time: January 26th at 5 p.m. and 6 pm.
Location: Student Union

Main Campus Sign-Up Information Sessions (For Spring 2011)

Date/Time: March 8th at 9 p.m.
Location: Cox Glass Lounge

Date/Time: March 10th at 8p.m. & 9 p.m.
Location: Arc Hall 3rd Floor Center Lounge

Date/Time: March 21st at 9 p.m.
Location: Curry Commons

Date/Time: March 23rd at 9 p.m.
Location: Student Union ABC Room

 

When do I register for housing?

Please review the detailed schedule regarding housing sign-up dates. If you have any questions regarding when you are eligible to register for housing, please attend a housing information session (See above question) or contact the RCL office at housing@longwood.edu or 434-395-2080.

 

Will South Ruffner rooms be all singles for 2011-2012?

Each year RCL takes into account the anticipated housing neds for the coming year to determine the total number of housing spaced needed to accommodate students. Therefore, it is possible that South Ruffner rooms could be double occupancy rooms or single occupance rooms for the 2011-2011 school year. The RCL office will communicate any changes in room occupancy size prior to the start of the Main Campus housing sign up process.

 

What if I have a disability or health need?

Visit Specialized Housing

 

What if I am going to be an RA next year?

If you have turned in your acceptance to the RA Search Committee, then you will be assigned a room by your supervisor. Your supervisor will contact each RA regarding instructions to register for housing late March/Early April.

 

Can I live in the same room next year?

Depends.

The following students are not permitted to squat a room:

  • Residents of Main Cunningham 2nd floor (Globe Floor)
  • Residents of Singles (unless approved via ADA)
  • Residents on any Freshman floor (Click link for a complete list of floors)
  • RA Roommates
  • Residents of Wheeler 4th floor
  • Residents of a Fraternity or Sorority Special Interest Floor (These assigments are managed by the sponsoring organization).

**These floors are reserved for incoming freshmen, special interest groups, and ADA students. The current residents will have to wait until after the Squatting Period to sign-up for a Main Campus Assignment.**

Everywhere else is squattable. If you have specific questions please contact housing@longwood.edu.

 

Where are the triple room options?

Triple rooms are located in Curry are Frazer. To have full occupancy in a triple room you must have 2 other people to live with totaling to 3 mutual roommates.

Here is a more specific listing:

  • In Curry: rooms that end in -08 and -22 are triple rooms
  • In Frazer: rooms that end in -32 and -46 are triple rooms  

 

What happens if I miss my day to sign-up?

If you miss your day to sign-up, i.e. you have 56-88 credits and you did not sign-up on Thursday March 31st you will be allowed to sign-up on the next available self-assignment date.

 

What if I am going to live on my Greek affiliated hall?

Each organizations housing chair will submit the housing roster to the Assistant Director of Occupancy Management. The Assistant Director of Occupancy Management will provide the housing chair with instructions regarding housing sign up. Each student living on the floor will be responsible to complete the self - assignment process.

 

What if I am going to live on the GLOBE's hall?

Each organizations housing chair (or person in charge of housing assignments) will submit the housing roster to the Assistant Director of Occupancy Management. The Assistant Director of Occupancy Management will provide the housing chair with instructions regarding housing sign up. Each student living on the floor will be responsible to complete the self - assignment process.

 

What if I am going to live on the Honor's hall?

Each organizations housing chair (or person in charge of housing assignments) will submit the housing roster to the Assistant Director of Occupancy Management. The Assistant Director of Occupancy Management will provide the housing chair with instructions regarding housing sign up. Each student living on the floor will be responsible to complete the self - assignment process.

 

What if I am not registered for 12 credits?

All residential students are required to maintain a course load of 12 credit hours. This policy is designed to maintain the commitment to an educational residence hall environment. Except for medical reasons, service-connected commitments, or family emergencies, there are very few exceptions to this policy. Requests for exceptions that fall into one of the above categories should be addressed to the appropriate academic dean, together with supporting documentation. Final approval is required from the Vice President for Student Affairs or designee. The information is then communicated to Residential and Commuter Life as well as Cashiering and Student Accounts.

The above is quoted from the Housing and Meal plan contract. Click here for full contract.

 

What if my question is not listed above?

Click here to send an email to housing@longwood.edu.