Space allocation on Longwood University’s campus is
determined by the University Space Planning and Management
Committee.

The centralized policy can be referenced by clicking on the
following link:

7210 Space Allocation and Assignment

UNIVERSITY SPACE ALLOCATION REQUEST PROCEDURES
September 13, 2003

I. Purpose

This document provides the procedures for the request of space allocation and assignment in accordance with the Space
Allocation and Assignment Policy 7210 as established by the
University Space Planning and Management Committee (USPMC).

II. Procedures for Request of Space Allocation and
Assignment:

1. Requesting Department shall determine the need for
   additional space in order to fulfill the functions of the
   department.
   
2. A Space Request Form (RPM-1) must be completed by
   the requesting Department Head and approved by the
   Vice President or President, whichever is applicable.
   
3. The approved RPM-1 form is to be electronically
   submitted to the USPMC Staff Support personnel,
   realproperty@longwood.edu and any additional backup can be inter-campus mailed to Real Property
   Management Department, Coyner Building Room 202.
   
4. The request is then submitted to the USPMC for final
   approval.
   
5. Requestor will be notified in writing on the final
   decisions of the USPMC.
   

III. Requirements for Space Request

1. All sections of the RPM-1 form must be completed.
   
2. Section II, Reason for Space Request, describes the
   Department’s need for the additional space.
   
3. Section III, Request Justification, must include the
   intended use of the space requested, number of
   occupants, and the general location desired.
   
4. Section IV, Special Requirements will include any
   special requirements of the space such as lighting,
   electrical wiring, ADA compliance, etc. If the newly
   acquired space requires any space modifications, an
   RPM-2 Space Configuration Modification Request form, must also be completed.
   
5. If off-campus or leased space is being requested, a
   justification for requiring that location and the cost must in included in Section V