Longwood Registration

Longwood's advising program provides informed academic counseling which makes effective use of the assessment, career planning, student development, and software resources available. Although course selection is important, advisors are trained and prepared to counsel or refer advisees on such matters as the following:

1. assisting students in understanding their abilities, interests, and limitations;
2. helping students clarify their values, developing an educational program consistent with these values, and relating their educational plans to their career plans;
3. referring students to academic and student affairs support services;
4. providing information about Longwood and departmental policies, procedures, and resources;
5. reviewing opportunities for academic involvement, internships, research with faculty, honorary societies, etc;
6. assisting students in evaluating their progress toward their educational goals.

Newly admitted students who have declared their intention to pursue a degree in a particular discipline are assigned advisors in the appropriate school. The assignment of the advisor is generally not changed unless the student changes his/her degree program. Students who have not declared a major are advised by a special group of advisors who participate in the Longwood Seminar program.

Prior to registration, students are required to consult with their assigned academic advisor regarding course selection, career goals, and relevant academic policies. Advisor signatures are required on all registration forms. Note: Students who do not consult with their advisor prior to registering for class may be prohibited from using web registration. Although the academic advisor assists students with curriculum decisions and options, the student bears full responsibility for meeting graduation requirements.

Academic Honors (Dean's & President's Lists)

President's List: Longwood recognizes superior scholarship through its President's List which is published at the end of each semester. Students whose names appear on it are those who have earned a semester grade point average of 4.00 on a minimum of 12 semester hours work taken. Students eligible for the President's List must complete all courses in the semester for which they are registered. A grade of "I" on a student's record prevents consideration for this honor.

Dean's List: Longwood recognizes outstanding scholarship through its Dean's List which is published at the end of each semester. Students whose names appear on it are those who have earned a semester grade point average of 3.5 - 3.99 on a minimum of 12 semester hours work taken with no grade below "C-." Students eligible for the Dean's List must complete all courses in the semester for which they are registered. A grade of "I" on a student's record prevents consideration for this honor.

Academic Probation/Suspension Policy

Continued enrollment in Longwood is a privilege that is granted a student who is making satisfactory academic progress. A degree-seeking student enrolled in Longwood is in good standing unless placed on academic suspension.

Academic Probation: Students are placed on probation based on their cumulative grade point average at the end of the fall semester and at the end of the last summer session. Students with cumulative grade point averages below 2.0 at the end of the spring semester will be notified that unless they raise their cumulative grade point average by the end of the last summer session they will be placed on probation at that time. Probation indicates serious academic difficulty and notice is placed on the student's academic record. Students on academic probation may not take more than 15 credits per semester and are encouraged to seek assistance in the Academic Support Center.

Academic Suspension: Students will be suspended from Longwood if:

Students are suspended at the end of the fall semester and at the end of the last summer session. Students with cumulative grade point averages that qualify for suspension under the above criteria at the end of the spring semester will be notified that unless by the end of the last summer session they raise their cumulative grade point average so that they no longer meet any of the above criteria they will be suspended at that time. Suspended students may not enroll in classes at Longwood for academic credit.

The first academic suspension means required withdrawal from Longwood for the semester (fall or spring) immediately following the semester in which the suspension occurs. A second suspension means required withdrawal from Longwood for a minimum of five calendar years. Notice of suspension is placed on the student's academic record.

Under extenuating circumstances, appeals for readmission or other exceptions to academic policies may be presented to the Faculty Petitions Committee. Students must contact the Registration Office for information and deadlines for submitting an appeal.

Readmission after Suspension: Suspended students may apply for readmission to Longwood for the semester following completion of the suspended period. The student must apply at least 60 days before enrollment to the Admissions Committee, which will review the student's record and citizenship at Longwood as well as courses taken elsewhere. A student denied readmission may appeal in writing through the Admissions Office to the appropriate dean(s). Readmission to Longwood is not automatic, even if the student has raised his/her cumulative grade point average. A student readmitted after suspension must satisfy the following conditions until the student's cumulative grade point average is a minimum of 2.0:
1. enroll under the status of academic probation,
2. maintain a minimum semester grade point average of 2.0 each semester, and
3. the student may not enroll in more than 15 credits.

If a student fails to achieve the minimum grade point average of 2.0 in any semester before achieving a cumulative grade point average of at least 2.0, the student will receive a second suspension.

Adding or Dropping Courses

Students may make schedule adjustments (adds and/or drops) until the close of business on the sixth day of classes. A consultation with the advisor is encouraged for any change made during this period. Courses dropped during this period do not appear on the transcript.

Annual Notification of Student Data Restriction

A student may inform the Registration Office in writing that any or all directory information may not be released without prior written consent. A student who desires to restrict directory information from the public must complete the Student Data Restriction form (available in the Registration Office) at the time of registration for the current academic year. Forms received after the last day to add a class for any semester, including summer, will not become effective until the following semester.

Application for Graduation

A formal Application for Degree must be completed by all applicants for baccalaureate degrees one calendar year prior to anticipated degree completion. The application may be obtained in Barlow Hall and, upon completion, paid for in Student Accounts (301 Lancaster) and then returned to Barlow Hall.

Class Attendance

Students are expected to attend all classes. Failure to attend class regularly impairs academic performance. Absences re disruptive to the educational process for others. This is especially true when absences cause interruptions for clarification of material previously covered, failure to assume assigned responsibilities for class presentations, or failure to adjust to changes in assigned material or due dates.

It is the responsibility of each instructor to give students a copy of his or her attendance policy in the course syllabus.
Instructors may assign a grade of "0" or "F" on work missed because of unexcused absences.
Instructors have the right to lower a student's course grade, but no more than one letter grade, if the student misses 10% of the scheduled class meeting times for unexcused absences.
Instructors have the right to assign a course grade of "F" when the student has missed a total (excused and unexcused) of 25% of the scheduled class meeting times.
Students must assume full responsibility for any loss incurred because of absence, whether excused or unexcused.

Instructors should permit students to make up work when the absence is excused. Excused absences are those resulting from the student's participation in a Longwood-sponsored activity, from recognizable emergencies, or from serious illness. Faculty may require documentation for excused absences in their attendance policy. Student Health Services can provide documentation only for students hospitalized locally or absent at the direction of Student Health Services personnel.

Class Standing

Grade level progression is as follows:

Freshman 01 - 24 credit hours
Sophmore 25 - 55 credit hours
Junior 56 - 88 credit hours
Senior 89 + credit hours

Course Numbering
000 to 099 - indicate foundation level courses; Foundation level courses
do not carry credit towards undergraduate degree.
100 to 199 - designed primarily for first and second year students
200 to 299 - are for first, second, and third year students
300 to 399 - are for second, third and fourth year students
400 to 499 - are for third and fourth year students
500 to 599 - are for graduates and advanced undergraduates
600 to 699 - are for graduates only

Directory Information
Longwood University shall provide for the confidentiality and security of official student data and, will release student information only as follows:
Directory information which may include the student's name, birth date, sex, ethnicity, nationality, local address, permanent address, e-mail address, telephone number, digitized photo (as it appears on student's Longwood ID), Parent's name, major field of study, classification, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, most recent educational institution attended by the student, dates of field experience, and other similar information. For further information, consult the Longwood Catalog.

English Proficiency
Any student identified by a faculty member as lacking proficiency in English composition may be referred to the English Proficiency Committee for testing. If the test reflects an inability to write correctly and effectively according to the standards established by the faculty of Longwood, the student will be placed on communication condition. Students placed on communication condition must undertake the developmental work stipulated by the English Proficiency Committee (usually English 003) by the semester after they are placed on condition and continue it until they pass the examination. Students may not participate in an internship or graduate until they have demonstrated proficiency by passing the examination.

Examinations
Click here to view the Fall 2003 or Spring 2004 Examination Schedule.

Grade Estimates
Click here to view the information on Grade Estimates

Grading
Click here to view the Grading Information

Grade Point Average Calculation
The quality of work completed by a student is recognized by the assignment of points to the various grades, commonly referred to as the Four Point System:
Grade Quality Points
A 4
B 3
C 2
D 1
F 0
The term quality hours refers to the total number of hours on which the grade point average is calculated. This measure is derived from hours attempted by subtracting the equivalent credits for those courses that are foundation level courses, those which are taken as pass/fail or under any other grading option which excludes calculation in the grade point average, those in which a grade of "I" was awarded, those in which a grade of "W" was awarded, and those which were taken for graduate credit.

A student's grade point average may be computed by dividing the total number of quality points by the total number of quality hours. A student's grade point average is based only on work taken at Longwood. "Grades received in affiliate programs shall be counted in the student's GPA only if the student registered through Longwood."

Graduation Honors
Click here to view information on Graduation Honors

Major/Minor - Declaring or Changing
Click here to view information on Majors and Minors

Repeated Courses
Students may repeat one or more courses, up to a total of five repeats, and have the most recent grade replace the original in grade point average calculations. All enrollments and grades appear on the transcript. After the fifth repeat, both the original and repeated grade will be included in GPA calculations.

Student Load
Longwood is organized on the semester plan whereby the credit hour, abbreviated as "credit," is the semester hour. Freshmen normally carry 15 to 17 credits, but may carry 18 credits if they earned at least 2.0 on their previous semester's work. Upperclass students normally carry 15 to 18 credits, but may carry up to 21 if they earned at least 2.0 on their previous semester's work. Students on probation or readmitted after suspension may not enroll for more than 15 credits per semester. A schedule beyond these limits requires special permission from the student's dean or department chair. Students must take at least 12 credits to maintain full-time status.

Withdrawal Policy

Course Withdrawal: Students may withdraw from individual classes with a grade of "W" (not computed in the GPA) through noon on the 35th day of regularly scheduled classes. Residential students who fall below full-time status with such a withdrawal will be referred to the Vice President for Student Affairs for special permission to remain in the residence hall. After that date, withdrawals from individual classes are not permitted except for medical or other non-academic emergencies. A student who withdraws, for medical reasons, from Longwood or from a class after the 35th day of regularly scheduled classes must, by noon of the last class day, have a letter sent to the Dean of the student's school by the student's personal physician, detailing the nature of the illness and recommending withdrawal for medical reasons. In extenuating circumstances not related to academic performance, the Dean may grant a withdrawal if a written request from the student is received by noon of the last class day. If the Dean approves the request, the Dean will send a copy of the request or letter to the Registration Office and all affected grades for that semester will be noted as "W" on the student's transcript. The Dean will notify the student's faculty members of any grade changes.
Students withdrawing from Longwood should go to the Dean's Office of their respective major to initiate the withdrawal process. Undeclared students and non-degree seeking undergraduate students should report to the dean of the School of Liberal Arts and Sciences.
For classes held in non-traditional time frames, such as summer school or for off-campus offerings, students may withdraw with no penalty during the first half of the course, but may not withdraw during the second half of the course except for medical or other non-academic emergencies.

Voluntary Withdrawal: It is the responsibility of any student wishing to withdraw from Longwood (either during a semester or between semester periods) to initiate the official withdrawal process. Students withdrawing from Longwood should go to the Dean's office of their respective major to initiate the withdrawal process. (Undeclared students and non-degree seeking students should report to the Dean of Liberal Arts and Science.) This procedure is necessary only for students voluntarily withdrawing, and does not apply to students being suspended, graduating seniors, seniors going to off-campus field placements in their last semester before graduation, students who are participating in study abroad programs, or students taking the final year at another institution under one of the coperative degree programs. Any specific questions about withdrawal from Longwood should be directed to the respective Dean's office.
Students in cooperative programs must notify the Registration Office of their acceptance at the participating institution in order to ensure accurate recordkeeping during the final year and to initiate any appropriate refunds.

Enforced Withdrawal: Longwood will suspend or expel any student who fails to meet its standards as well as those of the Student Government Association. In such a case, refunds may or may not be made at the discretion of Vice President for Student Affairs.