Undergraduate Grading Policies

The quality of work completed by a student is recognized by the assignment of points to the various grades, commonly referred to as the Four Point System

Grade Quality Points

  • A 4
  • A- 3.7
  • B+ 3.3
  • B 3
  • B- 2.7
  • C+ 2.3
  • C 2
  • C- 1.7
  • D+ 1.3
  • D 1
  • D- .7
  • F 0

*Prior to Fall 2011, there is no distinction in quality points awarded with a plus or minus grade. For example a C+ would have 2 quality points.

The term quality hours refers to the total number of hours on which the grade point average is calculated. This measure is derived from hours attempted by subtracting the equivalent credits for those courses that are foundation level courses, those which are taken as pass/fail or under any other grading option which excludes calculation in the grade point average, those in which a grade of "I" was awarded, those in which a grade of "W" was awarded, and those which were taken for graduate credit.

A student's grade point average may be computed by dividing the total number of quality points by the total number of quality hours. A student's grade point average is based only on work taken at Longwood. "Grades received in affiliate programs shall be counted in the student's GPA only if the student registered through Longwood."


Special Grading

  • I: This grade indicates that because of illness or for other good reason, the work of the semester has not been completed. When this work has been completed acceptably, a final grade will be reported. A grade of "Incomplete" will revert automatically to a grade of "F" for undergraduate students if the necessary makeup work has not been completed and the grade recorded by the middle of the subsequent regular semester. Graduate students must complete all makeup work by the end of the subsequent semester.
  • R: Re-enroll. This symbol indicates that a student has made satisfactory progress, but needs to repeat the course to reach the required exit proficiency level. The R grade will be used only in English 041, 051, and 061 and Mathematics 03 and 04.
  • P: Pass
  • AU: This symbol indicates participation on a non-credit (audit) basis by students who meet certain minimum standards set by the course instructor. Students wishing to audit must have permission from the chair of the department (except for courses in the School of Business and Economics, see the Dean) in which the course is offered and are subject to the same tuition and fees as students enrolled for credit.
  • W: This symbol indicates withdrawal without penalty. It is automatically assigned for withdrawal from the end of the drop period (first two weeks) through the seventh week of the semester and for other documented withdrawals (click here to see Withdrawal Policy).

Pass/Fail

Students may take certain courses under pass/fail. Pass/Fail courses are open to undergraduate students with 30 or more credit hours. A student may take a maximum of three courses; these courses may not be those which are required for general education or for major or minor requirements. Special non-degree students may also elect the pass/fail grading option.

The student must do satisfactory work in order to obtain a passing grade. Satisfactory work is defined as "C" work or better. Courses taken under the pass/fail option will not be included in the calcualtion of the grade point average. Students who wish to take a course for Pass/Fail credit must notify the Registration Office of that fact by the end of the first six weeks of classes in the semester, or the equivalent portion of a summer session. Once this declaration is made, grading status cannot be changed.


Audit

With department approval, a student may register for a course on an audit basis. Auditing a course means that a student enrolls in a course but does not receive academic credit. A student who registers for an audit may be subject to other course requirements at the discretion of the instructor. Audit students are charged the regular rate of tuition and fees, and an audit course is counted as part of the student's semester load.

A change in registration from "audit" to "credit" or from "credit" to "audit" must be effected by the end of the add period. A course taken for audit cannot be changed to credit at a later date, nor can a course taken for credit be changed at a later date to audit.


Repeated Courses

Repeated course grades supersede initial grades and replace previous grades in calculation of grade point average (Include/Exclude) for the first five repeats (whether or not these arise from the same or distinct courses). After five repeats, both the original and repeated grades and grade points are included in the GPA calculation. Course credits are only counted once. Grades for repeated courses after the fifth repeat are designated as RA, RB, RC, RD and RF.  The "R" grades were replaced by  an A(verage) indicator as of Fall 2011.


Grade Estimates

During the regular session, grade estimates are available to all first-year students, upperclass students making a "D" or "F", and students who are not making satisfactory academic progress (all students with a cumulative GPA less than 2.0). Estimate grades are due to the Office of the Registrar by noon on Monday of the seventh week of regularly scheduled classes and are available to students and advisors in myLongwood as soon as they are posted.

Estimates are not recorded as part of the student’s permanent academic record. They are, however, an important indicator of academic risk to students. This early warning should give the student time to improve academic performance where needed.


GPA Calculator

To calculate your grade point average, use the GPA Calculators.


Satisfactory Academic Progress

Longwood is committed to helping students succeed.  To that end, Longwood's requirements for students to remain in good standing for academic and financial aid purposes is provided in the following brochure: Making the Grade (PDF).

Graduate Grading Policies

A minimum cumulative grade point average of 3.00 on a 4-point scale is required to remain in the graduate program and for graduation. Prior to Fall 2014, there is no distinction in quality points awarded with a plus or minus grade.

Passing grades for graduate students:A-,B+, B, B-, C+, C and C-.

  • A: Excellent (4 quality points)
  • A-: Excellent (3.7 quality points)
  • B+: Good (3.3 quality points)
  • B: Good (3 quality points)
  • B-: Good (2.7 quality points)
  • C+: Passing (2.3 quality points)
  • C: Passing (2 quality points)
  • C-: Passing (1.7 quality points)
  • F: Failure (0 quality points)

Special Grading

I: Incomplete. The grade of "I" indicates that because of illness or for good reason, the work of the semester has not been completed. An “I” becomes an “F” unless the work is completed and the instructor assigns a course grade by the last day of classes of the subsequent regular semester as published in the University calendar (i.e., an incomplete awarded in the fall semester must be removed by the last day of classes in the spring, and an incomplete awarded in the spring or summer semesters must be removed by the last day of classes in the fall). The awarding of a grade of “I” requires an understanding between the instructor and student as to when and how the course will be completed. An extension of the time limit is possible, but must be approved, prior to the expiration date stated above, by the instructor and the Dean of the College of Graduate & Professional Studies. A graduate student with six or more hours of incompletes will not be allowed to enroll in any additional graduate courses.

P: Pass (0 quality points)

SP: Satisfactory Progress (0 quality points) NP: Not Pass (0 quality points) W: Withdrawal (0 quality points) without penalty. A grade of "W" is automatically assigned for withdrawal from

NP: Not Pass (0 quality points)

W: Withdrawal (0 quality points) without penalty. A grade of "W" is automatically assigned for withdrawal from full-term fall and spring classes from the end of the drop period (first six class days) through noon on the thirty-fifth (35th) day and for withdrawals from summer and other non-full term courses from the end of the drop period to the mid-point of the course.

AU: Audit (0 quality points). For participation on a noncredit basis by students who meet certain minimum standards set by the course instructor. Students wishing to audit must have permission from the chair of the department in which the course is offered and are subject to the same tuition and fees as students enrolled for credit.

NG: No Grade (0 quality points; no credit hours) Automatic grade assigned for GRAD 698 – Continuous Enrollment.

The grades of AU, I, P, SP, NP, and W are not calculated in the grade point average.


Audit

Class size permitting and with department approval, a student may register for a course on an audit basis. Auditing a course means that a student enrolls in a course, but does not receive academic credit. A student who registers for audit may be subject to other course requirements at the discretion of the instructor. Audit students are charged the regular rate of tuition and fees, and an audit course is counted as part of the student’s semester load. (For purposes of enrollment certification for VA benefits or other programs requiring “for credit” enrollment, audit courses will not count toward the minimum number of credits required for full-time status.) The Office of the Registrar must be notified by the end of the Drop/Add period for a change in registration status from “audit” to “credit” or from “credit” to “audit” to occur. A course taken for audit cannot be changed to credit at a later date, nor can a course taken for credit be changed at a later date to audit.


Pass/Satisfactory Progress/Not Pass

The Pass/Satisfactory Progress/Not Pass grading option will be used in all thesis research, collaborative special education research, professional portfolio, and comprehensive examination courses and will not be used in calculating the grade point average.

The Pass/Satisfactory Progress/Not Pass grading option may be used in all practicum, internships, externships, and field/clinical experiences if so designated by the program and will not be used in calculating the grade point average. Each course will have a minimum number of hours with a “Pass” grade required and only those hours with a grade of “P” will meet requirements for completion.


Quality Points

The quality of work completed by a student is recognized by the assignment of points to various grades. Under the 4.0 system, all grades on courses will be permanently retained in computing a student's quality point average. On the basis of this point system, a student's quality point average may be computed by dividing the number of quality points that he/she has earned by the total number of credits assigned to the courses in which the student has been enrolled. A student's quality point average is based only on work taken at Longwood University.


Repeating Courses

If a student repeats a graduate course, the most recently earned grade will be averaged into the student's grade point average along with the original grade. Please note that in calculating grade point average, the second grade in the course does not replace the original grade. All enrollments and grades appear on the transcript. The student must complete a course repeat form in the Office of the Registrar (when registering for the course the second time).


Academic Warning and Dismissal Policy/Appeals 

At the end of each semester, the College of Graduate and Professional Studies will review the cumulative grade point average (GPA) of all degree-seeking and professional endorsement graduate students and will identify those students whose cumulative GPA has fallen below 3.0 after a minimum of six graduate credit hours. Students whose cumulative GPA falls below 3.0 will be sent a letter advising them that they have been placed on academic warning and have until the end of the next term (in which they are enrolled in graduate classes at Longwood) to raise their cumulative GPA to a 3.0 or higher. Failure to raise the cumulative GPA to a 3.0 or higher will result in the student’s dismissal from the Longwood graduate program.

Appeals for exceptions to the Academic Warning and Dismissal Policy may be presented to the Graduate Faculty Petitions Committee. Contact the College of Graduate and Professional Studies for information and deadlines for submitting an appeal. 

Upon dismissal, all access to Longwood technology resources is terminated. These systems include Longwood e-mail, portfolios, personal web pages, Canvas, and Smartforce.


Grade Appeals

The faculty of Longwood University is unequivocally committed to the principle that evaluation of student work and assignment of grades is a responsibility and a prerogative to be exercised solely by the individual instructor.