Text Size 
Print 
Print
Event Management Handbook
Please select a handbook section to read the specific policy (topics covered in each section are outlined below). Any questions or concerns should be directed to the Scheduling Coordinator at scheduling@longwood.edu or at 434.395.2228.
Handbook Overview
- Purpose and Objective of the Event Management Handbook
-
Office of Conferences and Scheduling Mission Statement
Definitions
- Resource Providers
- Longwood University Community
- Registration Fee
- Business Day
- Facilities
- Requestor
- Scheduling
- Public Space
- Student Organization
- Campus Based
- Sponsored Requestor
-
External Requestor
General Regulations on the Use of Longwood University Facilities
- Smoking
- Compliance
- Academic Classes
- Authorization
- Advertising restrictions
- Facilities Requestors Policies
- External or Sponsored Requestors Policies
- Location Change
- Events outside regular operating hours
- Outdoor sound amplification
- Commercial use of Longwood University facilities
- Policy regarding Virginia State Agencies
- Concessions
- Alcohol
- Cancellation of an event and/or resources
- Requesting periodic use
- Movies/films
- Food in academic spaces
- Setup
- LCVA artwork and Longwood University displays
-
Decorations
Requestor Process
- Student Organization Requestor
- Campus-Based Requestor
- Sponsored Requestor
- External Requestor
Usage Fees
-
Fees
Scheduling Guidelines: How to Schedule an Event
-
Guidelines
Facilities Available for Rental
- Brock Commons
- Lancaster Hall
- Ruffner Hall
- Chichester Science Center
- Computer Labs/Training Rooms
- Conference & Meeting Rooms
- Bedford Art Building
- Hull Education Building
- Jarman Auditorium
- Wygal Music Building (Molnar Recital Hall and the Haga Room)
- Hiner Building
- Grainger Building
- Jeffers Auditorium
- Dorrill Dining Hall (Lee-Grand Dining Room, Nance Room, Lewis Room, The Annex)
- Lankford Hall (Commonwealth Ballroom, Appomattox/Buckingham/Cumberland Room, Amelia Room, Charlotte Room, Nottoway Room)
- Barlow Field
- First Avenue Field
- Iler Field
- Willett Hall
-
Lancer Pool
Official Longwood University Policies
- Burning Regulations
- Use of University Facilities - Policy 5101
- Use of Lancaster and Ruffner First Floor Public Space - Policy 5102
- Use of Lankford Student Union Public Space - Policy 5103
- Advertising and Posting of Flyers - Policy 1001
- Campus Non-Smoking Policy - Policy 5604
