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Student and Faculty Sponsor Responsibilities

Student Responsibilities and Timeline for Completion

Any deviation from the following timeline requires prior approval from the SHR committee chair.

1. Select a faculty sponsor no later than the spring of the junior year.

2. In consultation with the faculty sponsor, develop a research topic and prepare a research proposal. Proposals should not exceed 7-8 double-spaced pages (not including figures, tables, and bibliography). The proposal must include:

-Identification of the student, faculty sponsor, and academic discipline(s) involved

-A statement of the guiding hypothesis or argument.

-A summary of the reasons for and significance of the research, including a short literature review indicating how the project contributes to scholarship in the field.

-A brief description of the research method or approach to be followed.

-A summary of the more prominent resources (or at least the types of resources) to be used and where they are located. If the use of any type of research equipment is expected, specify the type of equipment and how it will be used to test the hypothesis. If the sources include published or unpublished texts, attach a tentative working bibliography.

-A timeline for completion of significant milestones. This may include deadlines for collection of data or research, completion of drafts, etc.

-The names of at least three credentialed scholars in the field who are reasonably expected to be voting members of the examination committee. At least two of the members shall be from the Longwood faculty. It is recommended that the third member not be a member of the Longwood faculty.

-Approval of the chair of sponsoring department (via an email to the SHR Committee chair).

3. Two weeks prior to the end of spring classes, submit the proposal electronically to the chair of the SHR Committee, who will then distribute the file to the other members.

4. Present the proposal to the SHR Committee during exam week. During the proposal defense, be prepared to summarize the research project orally and answer questions about it. The faculty sponsor is expected to be present at this meeting. The chair of the sponsoring department may also attend. If approved, student should proceed to step 6. If the SHR committee requests revisions or resubmission of the proposal, student should proceed to step 5.

5. If requested by the SHR committee, deliver any changes, revisions, or resubmitted proposals to the SHR chair no later than one full week prior to the beginning of fall semester. During the first week of classes, any student asked to resubmit presents the revised proposal to the SHR committee.

6. If the proposal is approved by the Committee, register for SHR credit ("498" in the relevant discipline) for the fall semester.

7. Conduct research according to the approved proposal. Make progress reports to the sponsor on a regular basis. A grade of at least "A-" in 498 is required in order to continue work on the SHR project into a second semester and register in 499.

8. In consultation with the faculty sponsor, the examination committee, and the SHR committee liaison, schedule an oral defense of the project to take place no later than the first week of April. The written component of the project (Senior Honors Research Paper) must be completed and submitted prior to the oral defense for review by the examination committee.

9. If the examination committee and the full SHR Committee approve the work for SHR recognition at graduation, make any required corrections or additions to the SHR Paper and provide two copies to the Archives and Records Manager of the Library for inclusion in the Library's permanent collection no later than the last day of classes in the spring semester.



Faculty Sponsor Responsibilities

1. Serve as the student's primary contact for any questions about the policies and procedures of the SHR program. Faculty sponsors are welcome and encouraged to contact the chair of the SHR Committee with any questions about this process.

2. Be familiar with the responsibilities of the student and with the times by which those responsibilities must be fulfilled.

3. Assist the student in the preparation of the proposal and the development of the project.

4. Assist the student in identifying and nominating the voting members of the examination committee.

5. Guide the student, as appropriate, in the research activity.

6. Evaluate the student's work by the end of the first semester. If the work during the first semester is of at least "A-" quality, advise the chair of the SHR Committee of that fact during the last week of that semester's classes.

7. If the project is not to be continued as SHR, notify the chair of the SHR Committee and report a final 3-semester-hour grade for 498 to the Registrar.

8. If the project continues as SHR research into the second semester, evaluate the student's work by midterm and report a midterm grade estimate for 499 to the Registrar. A midterm grade less than an A- will indicatethat the student is not making sufficient progress.

9. Assist the SHR committee liaison (who is appointed by the chair of the full SHR Committee) in the scheduling of the defense meeting. The defense meeting shall occur not later than the first week of April.

10. If the student's final (pre-defense) product is to be graded as less than "A-," notify both the student and the chair of the SHR Committee of that fact. In this event, there will be no oral defense before an examination committee and the student will not be accorded Senior Honors Research recognition. If the final grade is at least a passing one, however, the student will still have transcript credit for six semester hours of "498/499" enrollment.

11. When the student completes an oral defense of the project before an examination committee, attend that defense meeting as an observer. Orally participate at the defense only upon the invitation of the SHR liaison or the voting members with regard to specific inquiries, but not during the examination committee's evaluative deliberation and voting.


Longwood student studying in the fall leaves