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WITHDRAWALS AND REFUNDS
[Withdrawals from Individual Courses] [Withdrawals
from Longwood University]
[Refunds for Withdrawal from Longwood University] [Refunds
for Withdrawal from Summer Courses]
[Refunds for Withdrawal from Off-Campus Courses] [Refunds]
Withdrawal Policies and
Procedures for Students Withdrawing from Individual Courses
To receive a partial refund or credit of semester charges, a student
must drop individual courses within the official semester “add / drop”
period. After the last day to drop a course, no refunds or credits will be
issued to students who withdraw (without academic penalty) from individual
courses. Failure to attend class and/or failure to drop courses during the
add / drop period due to presence of unresolved hold flags will not
release a student’s financial obligation to pay for registered credit
hours. For additional information concerning withdrawing without academic
penalty, please refer to Withdrawal Policy, under the section Academic
Regulations, of the Longwood University Catalog (page 5 of 15).
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Withdrawal Policies and
Procedures for Students Withdrawing from Longwood University
Once a student has pre-registered, registered, or otherwise been
assigned classes for any semester, he/she must officially withdraw from
Longwood University before the first day of the academic semester to prevent tuition
and fee charges. Students withdrawing from Longwood University on the first day of
the academic semester, or later, will be charged as stated under the
section Refunds and Charge Adjustments.
Withdrawal is not considered official unless a formal withdrawal is
processed in the Academic Dean’s Office of the student’s major.
Undeclared and special students should report to the Dean of Liberal Arts
and Sciences. A student’s failure to attend class will not fulfill the
requirements for withdrawal and will not release a student’s financial
obligation to pay for registered credit hours.
All students: Please note that separate academic withdrawal policies
exist in addition to financial withdrawal policies. For additional
information, please refer to Withdrawal Policy, under the section Academic
Regulations, of the Longwood University Catalog.
Financial aid recipients: For additional information concerning
withdrawal and its impact upon your financial aid, please refer to
Financial Aid, under the section Expenses
and Financial Aid of the Longwood University Catalog.
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Refunds and Charge Adjustments
Refunds and Charge Adjustments will vary according to a student’s
status and according to the type of course(s) for which a student is
registered. Students withdrawing from Longwood University should refer to the
appropriate Refunds and Charge Adjustments section(s), below.
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Refunds and Charge Adjustments
for Students Registered for Farmville On-Campus Classes and Withdrawing from
Longwood University
Official notification of withdrawal must be processed prior to any
consideration for a refund or adjustment to charges. This notification
must be made to the respective Academic Dean’s Office, and should, if at
all possible, be made in person or in writing. Failure to formally
withdraw will result in no consideration for account adjustments. For
students who complete formal withdrawal notification, refunds/credits will
be based upon the effective date of withdrawal. Please note: If a student
withdraws before his/her account balance is paid in full, then the student
will be responsible for paying any balance that remains due after the
appropriate withdrawal credits have been processed.
The following financial withdrawal policies apply to full and part-time
(Farmville campus) students withdrawing from Longwood University:
1. Full-time students withdrawing during the first 6 days of the
academic semester (fall / spring) will be assessed a $250 withdrawal fee*.
Credit balances resulting from the withdrawal will be refunded.
Part-time students withdrawing from Longwood University or dropping all on-campus
classes during the first 6 days of the academic semester (fall / spring)
will be assessed a withdrawal fee equal to the cost of one credit hour of
in-state tuition*. Credit balances resulting from the withdrawal will be
refunded.
2. Full and part-time students withdrawing during the first 25 percent
of the academic semester (fall / spring) will be assessed 50 percent* of
the total semester charges, including room and board charges (if a
residential student) with a minimum charge equal to the cost of one credit
hour of in-state tuition. Credit balances resulting from the withdrawal
will be refunded.
3. Full and part-time students withdrawing during the period from 26
percent to 50 percent of the academic semester (fall / spring) will be
assessed 75 percent* of the total semester charges, including room and
board charges (if a residential student) with a minimum charge equal to
the cost of one credit hour of in-state tuition. Credit balances resulting
from the withdrawal will be refunded.
4. After the (50 percent) midpoint of the academic semester (fall /
spring), full and part-time students will be assessed the full cost of
tuition, fees, room, and board. Only overpayments to total account charges
will be refunded.
* Please note: After the start of the academic semester, no adjustments
will be made to charges for late fees, early arrival fees, and/or
registration fees. Also, for withdrawals occurring after the last day to
drop a class, no adjustments will be made to charges for course fees.
Exceptions: In unusual circumstances, charge adjustments and refunds
beyond the above schedule may be recommended by Longwood University’s Tuition
Appeals Committee for students who leave Longwood University "for reasons beyond
the student's control", such as for a verified incapacitation,
illness, injury, or military reservist called to active duty. Tuition
Appeal Application Forms may be obtained from the Office of Student
Accounts or the Office of Financial Aid. Enforced withdrawals, such as
disciplinary suspension, do not involve credits or refunds beyond the
above schedule. The refund policy may vary in accordance with federal
regulations.
Please note: Financial aid recipients should also reference Financial Aid,
under the section Expenses
and Financial Aid of the Longwood University Catalog (page 4 of 12).
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Refunds and Charge
Adjustments for Students Registered for Farmville On-Campus Classes and
Withdrawing from Classes Offered During Summer Sessions
During the summer sessions (only), students may withdraw from summer
classes without financial penalty as long as the withdrawal occurs on, or
before, the last day to drop a course for each summer session. After the
last day to drop a course (for each session), no refunds of payments or
credits of charges will be issued for tuition, fees, room, and board.
Refunds and Charge Adjustments for Students Registered for Classes
Offered at Off-Campus Locations
The following financial withdrawal policies apply to students withdrawing
from off-campus classes:
1. Students who wish to drop before the first class meeting will be
assessed a $25 withdrawal fee and a registration fee of $1.50 per credit
hour. Students must submit a letter of withdrawal postmarked prior to the
first class meeting. See either Graduate Students or Undergraduate
Students, below, for instructions.
2. Students who withdraw before the second class meeting will be
assessed tuition charges for one credit hour and the registration fee of
$1.50 per credit hour. Students must submit a letter of withdrawal prior
to the second class meeting (students may not attend the second class
meeting). The letter must be postmarked on, or before, the day of the
second class meeting. If the 1st class is on Friday night and 2nd class
meeting is Saturday, the student must submit a letter by the following Monday and
not have attended the 2nd class meeting. See either Graduate Students or
Undergraduate Students, below, for instructions.
3. After the second class, students will be assessed full tuition,
comprehensive, and registration fees for the course. In extenuating
circumstances, charge adjustments and refunds beyond the above schedule
may be recommended to the Vice President for Administration and Finance by
the Director of Graduate Studies or the Assistant Vice President for
Academic Affairs.
Graduate Students
South Boston Southern Virginia Higher Education Center (SVHED) –
Requests for withdrawals from off-campus classes must be submitted to the
Longwood University Program Coordinator of the SVHED and will be forwarded for final approval to
the Director of Graduate Studies. Correspondence should be addressed to:
Longwood University Program Coordinator
The Southern Virginia Higher Education Center
820 Bruce Street
South Boston, Virginia 24592
Other Off-Campus Locations – Requests for withdrawals from off-campus
classes must be submitted to the appropriate Dean and will be forwarded
for final approval to the Director of Graduate Studies. Deans should note
the amount of assessed charges according to the off-campus withdrawal
policy stated in the Longwood University Graduate Catalog.
Undergraduate Students
South Boston Southern Virginia Higher Education Center (SVHED) and Other
Off-Campus Locations – Requests for withdrawals from off-campus classes
must be submitted to the appropriate Dean and will be forwarded for final
approval to the Assistant Vice President for Academic Affairs. Please
note: Financial aid recipients should also reference Financial Aid, under
the section Expenses
and Financial Aid of the Longwood University Catalog.
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Refunds
Refund checks will be issued in the name of the enrolled student,
regardless of who originally made the payment. This policy may not apply
if federal, state, and/or local regulations require the return of funds to
financial aid programs or to third party employers or scholarship awarding
agencies.
For account overpayments created by federal financial aid awards, refunds
will be issued, automatically, following the application of the federal
funds that created the credit balance. For account overpayments created by
student, state, and/or local funds, refunds will be issued only after the
student submits a written refund request to the Office of Student
Accounts. If no written refund request is issued, non-federal account
credits will apply to future charges, unless the student graduates or
leaves Longwood University. Following graduation or withdrawal, tuition and fee
credit balances will be issued, automatically; and the refunded amount
will be net of any outstanding balance owed to Longwood University for past due
library fines, parking fees, or telecommunication charges.
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Minimum Refund Policy
Due to the high cost of processing refunds, no refund checks will be
issued for $10 or less.
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