 |
Advisor & Student Leader Check List
Listed below are some expectations student leaders have of their advisor. This form is designed to help advisors and student leaders arrive at a clear and mutually agreed upon role of the advisor in organizational affairs.
Directions: The advisor and each student leader should respond to the following items, and meet to compare answers and “iron out” any differences. For items, which are determined not to be the responsibility of the advisor, it would be valuable to clarify which student leaders will assume that responsibility.
For each of the following statements, respond on a scale of 1-5 how important this function is:
1 – Essential for the advisor to do
2 – Helpful for the advisor to do
3 – Nice but advisor does not have to do
4 – Would prefer advisor does not do
5 – Absolutely not in the advisor’s role
____ 1. Attend all general meetings.
____ 2. Attend all executive board meetings.
____ 3. Call meetings of the executive board when he/she believes it is necessary.
____ 4. Explain University policy when relevant to discussion.
____ 5. Explain University policy to executive board and depend upon officers to carry them out through their leadership.
____ 6. Explain University policy to the entire membership at a general meeting once a year.
____ 7. Have a meeting with the president before each meeting.
____ 8. Help the president prepare an agenda before each meeting.
____ 9. Serve as parliamentarian for the group.
____ 10. Speak up during discussion when he/she believes the group is likely to make a poor decision.
____ 11. Speak up during discussion when he/she has relevant information.
____ 12. Be quiet during general meeting unless called upon.
____ 13. Exert his/her influence with officers between meetings.
____ 14. Take an active part in formulating the goals of the group.
____ 15. Initiate ideas for discussion when he/she believes they will help the group.
____ 16. Be one of the group except for voting and holding office.
____ 17. Attend all group activities.
____ 18. Require the treasurer to clear all expenditures with him/her before financial commitments are made.
____ 19. Request to see the treasurer’s books at the end of the semester.
____ 20. Check the secretary’s minutes before they are written in final form.
____ 21. Check all official correspondence before it is sent.
____ 22. Get a copy of all official correspondence.
____ 23. Be custodian of all group paraphernalia, records, etc., during the summer and between change over of officers.
____ 24. Keep the official files in his/her office
____ 25. Inform the group of infractions of their bylaws, codes, and standing rules.
____ 26. Keep the group aware of its stated objectives when planning events.
____ 27. Veto a decision when it violates a stated objective, the bylaws, codes, standing rules, or University policy.
____ 28. Mediate interpersonal conflicts as they arise.
____ 29. Be responsible for planning leadership skills workshops.
____ 30. State what his/her advisor responsibilities are, as he/she sees them, at the first of the year.
____ 31. Let the group work out its problems, including making mistakes, and doing it the hard way.
____ 32. Insist on an evaluation of each activity by those students responsible for planning it.
____ 33. Take the initiative in creating teamwork and cooperation among the officer’s group.
____ 34. Let the group thrive or decline on its merits: do not interfere unless requested to do so.
____ 35. Represent the group in conflicts with members of the University staff.
____ 36. Be familiar with University facilities, services, and procedures that affect group activities.
____ 37. Recommend programs (i.e. speakers, bands, etc.)
____ 38. Take an active part in orderly transition of responsibilities between old and new officers at the end of the year.
____ 39. Approve all candidates for office in terms of scholastic standing (GPA), and check periodically to ensure that officers are maintaining the required grade point average.
____ 40. Cancel any activities when he/she believes they have been inadequately planned.